BSF shredding machine procurement Kanchipuram Tamil Nadu 2026 - 25% quantity option clause
Bid Publish Date
13-Oct-2026, 7:16 pm
Bid End Date
28-Oct-2026, 7:00 pm
Value
₹4,75,000
Location
Progress
Tender Overview
The Border Security Force (BSF) invites bids for a shredding machine/paper shredder with an estimated value of ₹4,75,000 for delivery to KANCHIPURAM, TAMIL NADU 600016. No BOQ items are listed. The procurement is governed by the mandatory option clause permitting up to a 25% increase in quantity at contracted rates, with a need to manage delivery timelines from the last date of the original delivery order. This tender requires bidders to align with extension logic for additional quantity, subject to minimum 30 days delivery when applicable. Unique aspect: a flexible quantity mechanism within contract timelines.
Technical Specifications & Requirements
- Product category: Shredding machine / paper shredder
- Estimated value: ₹4,75,000
- Location: Kanchipuram, Tamil Nadu 600016
- No standalone technical specs published; emphasis on compliance with the option clause and delivery logistics
- Delivery terms: period begins after the last date of the original delivery order; extensions use the calculated formula and may stretch to the original delivery period
- Procurement scope hinges on the ability to manage up to 25% quantity variation during both initial and extended periods
- Purchaser reserves rights to adjust quantity and timing within the contract framework, requiring bidders to demonstrate operational feasibility
Terms, Conditions & Eligibility
- EMD: not specified in available data; bidders should verify requirement in final tender documents
- Option Clause: up to 25% quantity increase at contracted rates; extension timing based on (increased quantity / original quantity) × original delivery period, with a minimum of 30 days
- Delivery: subsequent deliveries aligned to the extended period; compliance with delivery schedule is mandatory
- Submission documents: GST registration, PAN, experience certificates, financial statements, EMD documents (if applicable), technical bid documents, OEM authorizations
- Compliance: bidders must adhere to purchaser’s delivery and quantity-adjustment terms and ensure timely fulfillment
Key Specifications
-
Product/service: Shredding machine / paper shredder
-
Estimated value: ₹4,75,000
-
Location: KANCHIPURAM, Tamil Nadu 600016
-
Major requirement: 25% quantity option clause within contract
-
Delivery terms: from last date of original delivery order; extended period calculations apply
-
No explicit IS/ISO standards listed in data; verify during bid submission
Terms & Conditions
-
Option Clause: 25% quantity variation at contracted rates
-
Delivery schedule linked to last original delivery order date with extensions
-
EMD and specific submission documents to be confirmed in final tender
Important Clauses
Option Clause
Purchaser may increase/decrease quantity by up to 25% at bid rates; extension calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Delivery Schedule
Delivery period commences from the last date of the original delivery order; extended delivery time follows the same calculation rule.
Payment Terms
Not specified in provided data; confirm in final tender documents prior to submission.
Bidder Eligibility
-
Experience in supplying shredding machines or similar office equipment
-
GP and financial stability evidenced by financial statements
-
Authorized OEM or distributor authorization for shredders
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Shredding Machine/Paper Shredder (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chengalpattu
Delivery Pincodes
600048
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| G Ganesan | 600048,DEPUTY INSPECTOR GENERAL, SHQ BSF CHENNAI, VILL-KEERAPAKKAM, Block / Tehsil :Chengalpattu Pincode :600048 | Chengalpattu | Tamil Nadu | 600048 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10030523.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar shredding equipment supply
Financial statements (last 2-3 years) or bank statements
EMD/Security deposit documentation (if applicable)
Technical bid documents demonstrating shredder specifications
OEM authorization or authorized distributor certificate
Any standard compliance certificates related to paper shredders (if specified)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
What documents are required for the shredding machine tender in Kanchipuram?
Bidders must submit GST registration, PAN, experience certificates for shredders, financial statements, OEM authorization, and technical bid documents. If applicable, include EMD documentation and any standard compliance certificates. Ensure all submittals align with BSF requirements and the option clause.
How does the 25% option clause affect bidding for BSF shredders?
The purchaser may increase quantity by up to 25% at contracted rates. Delivery timing for additional quantity follows a calculated extension: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days, ensuring supply continuity during contract.
What is the delivery location for the BSF shredding machine tender 2026?
Delivery is to the BSF facility in KANCHIPURAM, Tamil Nadu 600016. Bidders must plan logistics to meet the original delivery sequence and any extended delivery period under the option clause.
What is the estimated value and scope of the BSF shredding equipment tender?
Estimated value is ₹4,75,000 for a single shredding machine. The scope includes potential quantity variation up to 25% across the contract duration, with delivery terms anchored to the last date of the original delivery order.
What are the key eligibility criteria for BSF shredding machine supply?
Eligibility includes prior experience in similar equipment supply, financial stability evidenced by statements, GST/PAN compliance, and OEM authorization. Bidders should demonstrate capability to handle up to 25% quantity adjustments under contract.
When does the delivery period start for BSF procurement of shredders?
Delivery starts from the last date of the original delivery order. For any extended quantity, the additional time is calculated using the option-clause formula, with a minimum 30 days for extensions.
What submission deadlines and standards are required for this tender?
Final submission must include technical bids and required documents; confirm any dates in the tender notice. Adhere to any standards or certifications specified by BSF, and ensure OEM authorization is included if applicable.
How to participate in the BSF shredding machine procurement in Tamil Nadu 2026?
Register as a bidder for BSF tenders, obtain the bidding documents, prepare GST, PAN, financials, and OEM authorization, and ready a technical bid detailing shredder specifications. Ensure compliance with the 25% quantity option and timely submission guidelines.