Western Railway Manpower Outsourcing Tender Vadodara Gujarat 2026 – Minimum Wage Unskilled Services
Progress
Key Highlights
- • Local Gujarat service office requirement with documentary evidence
- • Dedicated toll-free service support and escalation matrix
- • EMD submission options: DD or FDR; hard copy delivery within 5 days
- • Performance security via DD or PBG; post-award DD submission within 15 days
- • 25% contract quantity/duration variation eligibility
- • Salary/wage payments to staff to be borne by contractor before claiming from buyer
Tender Overview
The tender is issued by the Western Railway (Indian Railways) for Manpower Outsourcing Services focused on unskilled, minimum wage categories in Vadodara, Gujarat (390001). Estimated contract value is ₹9,966,390.00, with an EMD of ₹199,328.00. The contract allows a flexible scope expansion of up to 25% in quantity or duration, subject to mutual consent for lumpsum-based services. Bidders must ensure a local service presence in Gujarat and provide dedicated support channels. Key differentiators include the facility for contract scope adjustments and stringent submission of certificates to avoid rejection.
Technical Specifications & Requirements
- No explicit product specifications are published. The procurement targets external manpower outsourcing services for unskilled workers under minimum wage norms. Contractors should demonstrate capability to deploy staff at the consignee location and maintain statutory compliance (PF, ESIC) as part of salary payments.
- Required infrastructure details include a local service office in Gujarat and a dedicated toll-free contact number for service support, plus an escalation matrix for timely issue resolution.
- EMD submission options include Demand Draft (DD) in favour of SR.DFM/BRC, or Fixed Deposit Receipt (FDR) in the bid, with hard copies delivered within 5 days of bid end/open date. Post-award, performance security may be provided via DD or PBG; the DD must be payable at Vadodara.
Terms & Eligibility
- Quantity/duration adjustments permitted up to 25% at contract issue and during execution. Optional scope expansion for lumpsum contracts with provider consent.
- Service provider must have an office in the state of the consignee (Gujarat) and provide documentary evidence.
- Salaries/wages of contracted staff at the buyer location must be paid by the service provider first, with subsequent reimbursement claims supported by statutory documents and bank statements.
- Payment terms are aligned with statutory compliance; EMD may be submitted via DD/FDR, and hard copies must reach the buyer within 5 days of bid end/open date. Successive performance security may be provided as a DD or PBG, with delivery of hard copy required within 15 days after award.
Key Specifications
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Product/service names: Manpower Outsourcing Services (Unskilled) under minimum wage
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Estimated value: ₹9,966,390.00
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EMD amount: ₹199,328.00
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Delivery/ deployment location: Vadodara, Gujarat
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Standards/certifications: PF and ESIC compliance (statutory) for deployed staff
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Contract flexibility: 25% variation in quantity or duration
Terms & Conditions
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EMD submission via DD or FDR; hard copy to be delivered within 5 days
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Local Gujarat service office with documentary evidence required
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Salaries of deployed staff paid by service provider upfront
Important Clauses
Payment Terms
Service provider pays staff salaries first; claims from buyer along with PF/ESIC documents
Delivery Schedule
No explicit delivery timeline provided; deployment aligns with contract issuance and service demands
Penalties/Liquidated Damages
Not specified in available data; adherence to service levels implied by contract terms
Bidder Eligibility
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Must have a Gujarat-based service office with verifiable documentary evidence
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Demonstrate capability to deploy unskilled manpower under minimum wage norms
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Submit EMD via DD/FDR with hard copy delivery within 5 days
Tender Data
Bid Details
Quantity
37
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
149
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Manpower Outsourcing Services - Minimum wage - Unskilled; Not Required; Others
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
Vadodara
Delivery Pincodes
390004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pal Arunkumar | 390004,Office of Divisional Railway Manager, Pratapnagar, Vadodara-390004 | Vadodara | Gujarat | 390004 | 37 | - | Optional Allowances 3 (INR per day) : 0 Estimated Number of Overtime Hours per Resource per Month : 0 Remuneration per resource per hour for Overtime Hours (Including all applicable allowance etc & excluding GST) : 0 ESI (INR per day) : 22.52 Provident Fund (INR per day) : 83.16 Number of working days in a month : 26 Tenure/ Duration of Employment (in months) : 12 |
Authority Records
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Documents 8
GeM-Bidding-9992939.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar man- power outsourcing
Financial statements (audited if available)
EMD submission proof (DD or FDR) and corresponding scanned copy
Technical bid/approval certificates relevant to manpower deployment
OEM authorization or agency agreements (if applicable)
Office address proof in Gujarat and documentary evidence
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the manpower outsourcing tender in Vadodara 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD via DD/FDR, and technical bids. Ensure a Gujarat office with documentary evidence, and provide an escalation matrix and toll-free service number. Adhere to 25% variation rights and salary payment obligations by the contractor.
What documents are required to participate in the Western Railway tender Vadodara?
Submit GST registration, PAN, experience certificates for similar outsourcing, audited financials, EMD proof (DD/FDR) with scanned copy, technical bid documents, OEM authorizations if applicable, and Gujarat office proof. Ensure hard copies reach within 5 days of bid end date.
What are the EMD submission options for this procurement in Gujarat?
EMD can be paid via Account Payee DD in favor of SR.DFM/BRC, or via pledged FDR. Scanned proof must be uploaded with bid, and hard copies must reach Vadodara within 5 days of bid end date. DD/FDR must be payable at Vadodara.
What is the contract quantity variation clause for this tender?
The buyer may increase or decrease contract quantity or duration up to 25 percent at the time of contract issue and up to 25 percent subsequently. This applies to Lump-sum based service contracts with provider consent.
What are the salary payment obligations of the service provider?
The service provider must pay salaries to deployed staff at the buyer location first, along with PF/ESIC documentation and bank statements, before claiming reimbursement from the buyer.
Where is the service office requirement for the bidder in this tender?
The bidder must maintain an office in the state of the consignee, Gujarat, with documentary evidence submitted to support the requirement.
What standards or compliance are expected for deployed staff?
Staff must comply with statutory requirements such as PF and ESIC. While explicit wage standards are not listed, the contract is categorized under minimum wage for unskilled manpower; ensure records and payroll compliance accordingly.
What submission timeline and post-award security are specified?
Submit EMD/DD/FDR with bid and deliver hard copies within 5 days of bid end. After award, provide DD as performance security within 15 days, or continue with PBG as allowed by GeM GTC.