Karaikal Polytechnic College Desktop Computers Tender Puducherry 2026 - IS 550 & OEM Warranty Requirements

Tender Overview

Karaikal Polytechnic College in Karaikal, Puducherry seeks to procure High End Desktop Computers (Q2) and Entry and Mid Level Desktop Computers (Q2) for the Higher and Technical Education Department. Estimated value and itemized quantities are not disclosed. Scope includes complete desktop systems with processor, RAM, storage, graphics, TPM, and monitor where applicable, plus factory pre-loaded OS and on-site OEM warranty. The tender emphasizes OEM installation/commissioning by authorized personnel and avoidance of obsolescence (minimum market life of 5 years). A key differentiator is the option clause allowing up to 25% quantity adjustment during and after contract execution. Location of delivery is the Karaikal Polytechnic College campus, with specified delivery terms and extension calculations. This procurement is targeted at vendors with government project experience and OEM authorisation. Keywords: tender in Puducherry, SBI procurement style requirements, ISI/IS 550-like standards expected, and 2026 bid activity in Karaikal.

Technical Specifications & Requirements

• Category: Processor: Description of Stores; Base Processor Number; Higher Processor Number
• Category: Motherboard: Trusted Platform Module (TPM)
• Category: Graphics: Graphics Type
• Category: Operating System: Factory Pre-loaded Operating System by Desktop OEM
• Category: Memory (RAM): Type of RAM; RAM Size (GB) to be installed
• Category: Storage: Primary Storage Capacity (GB); Availability of Secondary Storage; Secondary Storage Capacity (GB); Type of Storage Installed with the System; SSD/HDD capacities (GB)
• Category: Cabinet & Monitor: Cabinet Form Factor; Monitor Availability; Panel Type; Screen Size (cm); Monitor Port; Display Technology; Maximum Resolution (Pixels)
• Category: Warranty: On Site OEM Warranty (in Year)
• Category: Computer Type/Processor: Computer Type; Processor Number; Graphics Type
• Category: Misc: Monitor availability and other standardized specs specific to the OEM
• Overall, bidders must demonstrate Factory Pre-loaded OS, TPM-enabled motherboards, varied RAM (typical modern desktop ranges), and balanced primary/secondary storage configurations with monitor inclusion where specified.

Terms & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% at order and during currency, with delivery extensions calculated as per formula; minimum extension is 30 days.
• Delivery and installation at Karaikal Polytechnic College, Varichikud y, Karaikal 609609; inclusion of installation/commissioning by OEM-certified personnel or authorized resellers.
• Bidder must not be in liquidation or bankruptcy; provide an undertaking to this effect.
• Bids should reflect products not obsolete in the market with at least 5 years residual market life from OEM; bunch bids require primary product to meet this criterion.
• GST is the bidder’s responsibility; reimbursement as per actuals or applicable rate with a cap on the quoted GST percentage.
• Experience requirement: bidder or OEM must have supplied similar products to Central/State Govt organizations for 3 years before bid opening; submit contracts showing annual quantities; highest-value primary product must meet this criterion.
• Installation/Testing/Configuration/Training (if applicable) to be performed by OEM or OEM-certified personnel or authorized resellers.