Technical Education Department Haryana A4 & Legal Size Multifunction Printer Tender Sonipat 2026
Progress
Key Highlights
- • Quantity variation permitted up to 25% at contracted rates
- • 3-year OEM warranty with certificates required at delivery
- • Scope includes training and statutory clearances, if applicable
- • Delivery timeline adjusts with option clause, minimum 30 days
- • Financial health verification: bidder must attest non-liability status (not under liquidation)
Tender Overview
The Technical Education Department Haryana invites bidding for A4 and Legal Size Multifunction Printer (MFP) models to be supplied, installed, tested, commissioned, and operator-trained at the consignee location in Sonipat, Haryana (PIN 131001). The estimated contract value is ₹590,000 with an EMD of ₹12,000. The scope covers supply, installation, testing, commissioning, operator training, and any statutory clearances required. The contract includes an option clause allowing up to 25% quantity variation at the same contracted rates, applied during the original or extended delivery window. This procurement targets reliable, OEM-backed MFP systems suitable for government technical education facilities, with post-sale serviceability within India.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP) to be used in a government education environment in Sonipat, Haryana.
- Key terms: delivery period starts after the original delivery order; option to increase/decrease quantity by up to 25%; additional time formula: (additional quantity / original quantity) × original delivery period, minimum 30 days.
- Warranty: 3 years from final acceptance or after installation and testing completion, with OEM warranty certificates required at delivery; service network must cover consignee destinations with documented service centers.
- Scope: supply, installation, testing, commissioning, and operator training; statutory clearances, if any, to be provided.
- Financial/biographical: bidder should avoid liquidation or insolvency; must upload an undertaking confirming financial standing.
Terms, Conditions & Eligibility
- Warranty: 3 years, OEM warranty certificates must be submitted at delivery; after-sales service network must be established nationwide with local service centers near consignee locations.
- Scope includes: supply, installation, testing, commissioning, training, and statutory clearances if required.
- Commercial flexibility: quantity may be adjusted by up to 25% during contract at contracted rates; delivery timeline extended proportionally, subject to minimum 30 days.
- Bidder qualifications: no liquidation or bankruptcy; provide an undertaking on financial standing; ensure ability to provide maintenance support within India.
- EMD: ₹12,000 as per tender requirements; terms for payment and performance will follow purchaser’s ATC and standard government procurement norms.
Key Specifications
-
Product category: A4 and Legal Size Multifunction Printer (MFP)
-
Estimated value: ₹590,000; EMD: ₹12,000
-
Delivery: aligned with original order; option clause allows ±25% quantity variation
-
Warranty: 3 years; OEM certificates required
-
Scope: supply, installation, testing, commissioning, operator training, statutory clearances
Terms & Conditions
-
Delivery window may extend with 25% quantity changes at same rates
-
3-year OEM warranty with certificates required at delivery
-
Training of operators and statutory clearances included where applicable
Important Clauses
Payment Terms
Payment terms follow purchaser ATC; EMI/Advance terms not specified in data; bidder must meet standard government procurement payment cycle
Delivery Schedule
Delivery period begins after original last delivery order date; extended delivery time computed by formula with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in data; standard government procurement penalties would apply per ATC
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy; attested via an undertaking
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Demonstrated financial stability and ability to supply and install MFPs nationwide in India
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Experience in supply/installation of similar A4/Legal Size MFPs for government or educational institutions
Tender Data
Bid Details
Quantity
20
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
29
OEM Avg. Turnover
20
Past Performance
20 %
Warranty Period
3 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sonipat
Delivery Pincodes
131039
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jai Prakash | 131039,Superintendent ,Purchase Branch, DCRUST, Murthal Sonipat | Sonipat | Haryana | 131039 | 20 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10016064.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (similar MFP supply/installation)
Financial statements
EMD submission proof
OEM authorization/certifications (if applicable)
Technical bid documents and installation capabilities
Proof of service network/centers in India
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for A4 MFP tender in Sonipat Haryana 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹12,000, OEM authorizations, and technical bid with installation capabilities. Comply with the 3-year OEM warranty requirement and the 25% quantity option. Ensure service centers nationwide and provide installation/testing schedules.
What documents are required for MFP procurement in Haryana?
Required documents include GST registration, PAN, company financial statements, experience certificates for similar MFP projects, EMD proof, OEM authorization, and details of service centers in India. Include technical bid detailing installation, training plan, and statutory clearances if applicable.
What are the delivery and extension terms for the MFP tender?
Delivery starts after the original delivery order date. The purchaser may increase or decrease quantity by up to 25% at contracted rates. If extended, delivery time scales as (additional/original) × original period, minimum 30 days, and may extend to original delivery period.
What is the warranty period and required certificates for MFP supply?
The warranty is 3 years from final acceptance or after installation/testing. OEM warranty certificates must be submitted at delivery. Service networks and local centers should be disclosed to ensure after-sales support in India.
What is the estimated value and EMD for the Sonipat MFP tender?
Estimated contract value is ₹590,000. EMD required is ₹12,000. Ensure funds are ready as per tender ATC, with payment terms aligned to government procurement norms.
Which department is issuing the MFP procurement in Haryana?
The Technical Education Department Haryana is issuing the tender for A4 and Legal Size MFPs to fulfill procurement for educational facilities in Sonipat.
Are there specific installation and training requirements for the MFP bid?
Yes. The scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if any. Provide a detailed training plan and ensure technicians are available for post-installation support across India.
What is the scope of supply for the MFP tender in Sonipat?
Scope covers complete lifecycle: supply, installation, testing, commissioning, operator training, and any required statutory clearances. The contract emphasizes OEM-backed warranties and a nationwide service network for maintenance.