Rural Development Department Bihar High Mast Lighting Tower Tender Vaishali 2026 LED Flood System ISI Compliant
Progress
Tender Overview
The Rural Development Department, Bihar, invites bids for a High Mast Lighting Tower with LED Flood Lighting System in Vaishali (PIN 843110). The procurement scope covers a large-area lighting solution, with an emphasis on robust electrical towers and LED flood fixtures. The tender notes a flexible quantity option up to 25% and requires Detailed Design Drawings approval within 7 days of award. Installation, delivery, and commissioning are to occur at a Buyer-designated site. The bidder must ensure compliance with approved designs and account for potential quantity adjustments during the contract period.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower for large-area illumination with LED Flood Lighting System.
- No technical specifications are published in the tender data.
- The contract allows a 25% quantity variation at the time of award and during the contract at contracted rates.
- Detailed Design Drawings to be submitted within 7 days of award; Buyer to approve or list modifications within 7 days.
- Pre-dispatch inspection conducted by Buyer or authorized agency; inspection charges borne by Buyer; supplier must provide facilities for in-house testing at no cost.
- Delivery/installation address to be provided by the Buyer; actual delivery timelines to be determined post-design approval.
Terms, Conditions & Eligibility
- Delivery period adjustment: If drawings approval delays occur, delivery schedule may be refixed without liquidated damages for the delay period.
- Option clause: Quantity can be increased up to 25% of contracted quantity.
- Financial standing: Bidder must not be under liquidation or similar proceedings; an undertaking must be uploaded.
- Pre-dispatch inspection: Inspected by Buyer/Consignee or external agency; inspection charges borne by Buyer; vendor to cooperate with external labs if required.
- Installation address: To be provided by Buyer; on-site commissioning included in scope if covered.
Key Specifications
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Product: High Mast Lighting Tower with LED Flood Lighting System
-
Quantity: Flexible up to 25% increase during contract period
-
Standards/Compliance: Not specified in tender data; must align with approved drawings
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Delivery: Post-design approval; exact schedule subject to drawing clearance
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Inspection: Pre-dispatch inspection by Buyer or nominated agency; costs borne by Buyer
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Installation: At Buyer-provided address; commissioning per scope
Terms & Conditions
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Quantity variation up to 25% at contract placement and during contract
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7-day window to submit Detailed Design Drawings; buyer approval or modification list within 7 days
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Pre-dispatch inspection by buyer/external agency; inspection costs borne by buyer
Important Clauses
Payment Terms
Not specified in dataset; likely to follow standard government tender practice with milestone payments post-delivery/installation after inspection
Delivery Schedule
Delivery period adjusts if approval of drawings is delayed; no LD for buyer-delayed design clearance
Penalties/Liquidated Damages
Not specified; delivery timeline can be refixed without LD during design approval delay
Bidder Eligibility
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Not under liquidation or court receivership
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Ability to submit Detailed Design Drawings within 7 days of award
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Capability to undertake erection and commissioning at Buyer-provided site
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
110 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
10
Past Performance
80 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Vaishali
Delivery Pincodes
844101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sadhana Kumari | 844101,Panchayat Office - Basudeopur Chandel , Phatikwara , Vaishali Bihar - 844501 | Vaishali | Bihar | 844101 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9971273.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
13-Oct-2026, 3:30 pm
Opening Date
14-Oct-2026, 3:30 pm
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar high mast lighting projects
Financial statements or solvency certificate
Bid security / EMD submission documentation (as applicable)
Technical bid documents confirming capability to meet LED flood lighting and tower erection
OEM authorization orManufacturer’s compliance certificates (if applicable)
Detailed Design Drawings submitted within 7 days of award
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for high mast lighting tender in Vaishali, Bihar 2026
Bidders should prepare GST, PAN, experience certificates and financial statements, along with OEM authorizations if required. Submit Detailed Design Drawings within 7 days of award; ensure capability for 25% quantity variation and comply with pre-dispatch inspection. The buyer will provide the installation site details after drawings clearance.
What documents are required for Bihar rural lighting tender submission
Submit GST certificate, PAN, company hardship if any, experience certificates for similar lighting projects, financial statements, EMD proof, technical bid documents, and OEM authorization if applicable. Include Detailed Design Drawings within 7 days of award; install address will be provided by Buyer later.
What are the delivery terms for the High Mast Lighting Tower tender
Delivery is contingent on approved Detailed Design Drawings. If Buyer delays approval, the delivery schedule is refixed without liquidated damages for the delay. Quantity may vary up to 25% during contract, with delivery times adjusted accordingly.
How to ensure compliance with pre-dispatch inspection requirements
Be prepared for buyer or nominated agency inspection at Seller premises; external lab testing may be used; inspection charges borne by Buyer. Ensure in-house testing facilities are available at no cost and notify Buyer for readiness ahead of dispatch.
What is the eligibility criteria for this Bihar procurement
Candidates must demonstrate non-liquidation status, provide an undertaking, and prove the capability to supply and install high mast lighting towers with LED flood systems per approved drawings within the stipulated timeline.
What standards or certifications are required for the LED lighting system
The tender data does not specify exact standards; bidders must align with approved designs and any OEM-specific certifications if applicable. Ensure the LED fixtures and tower comply with the design drawings once approved.
When will the installation address be provided by the Buyer
The installation address will be provided by the Buyer after Detailed Design Drawings are approved. Plan accordingly for site readiness, logistics to the designated Vaishali location, and on-site commissioning if included in scope.
What happens if there is a delay in drawing approval
If drawing approval is delayed by the Buyer, the delivery period is refixed without liquidated damages for the delay period; bidders should account for potential schedule shifts in project planning.