GEM

HPCL Vegetation Removal & Grass Cutting Tender Visakhapatnam Andhra Pradesh 2025

Bid Publish Date

19-Nov-2025, 4:18 pm

Bid End Date

29-Nov-2025, 3:00 pm

Bid Opening Date

29-Nov-2025, 3:30 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue19-Nov-2025, 4:18 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 10

CLOTHING HORTICULTURE FLORICULTURE AND SILVICULTURE STOMACHERS APPARELS GRASS CUTTER TREES, PLANTS AND SHRUBS LAWN MOWER LAWN CUTTER GROUND MAINTENANCE

Tender Overview

Hindustan Petroleum Corporation Limited (HPCL) in Visakhapatnam, Andhra Pradesh invites a Lumpsum-based vegetation removal & grass cutting service for both MONSOON and NON-MONSOON periods. The contract scope covers site-wide maintenance tasks including cutting and clearing vegetation at the specified HPCL premises in VISAKHAPATNAM (530001). Although the BOQ shows no items, the tender emphasizes site assessment prior submission and pre-qualification criteria to qualify for TECHNICO-COMMERCIAL evaluation. The bid is submitted via the GEM portal; the price bid must reflect GST-inclusive charges and adhere to the prescribed bidding mode. A key differentiator is the explicit OPT clause allowing quantity or duration adjustments up to 25% at contract issuance and post-issuance, with bidders accepting revised terms. Unique conditions also include excess settlement for service charges and mandatory site visit before quoting to accurately assess scope.

  • Organization: Hindustan Petroleum Corporation Limited (HPCL)
  • Location: VISAKHAPATNAM, ANDHRA PRADESH
  • Product/Service: Lumpsum vegetation removal & grass cutting service (monsoon and non-monsoon)
  • Contract Type: Lumpsum-based service contract; site assessment recommended
  • Reference to Terms: GEM public tender; pre-qualification and techno-commercial criteria apply
  • Submission: Online via GEM portal; GST-inclusive pricing; ATC clarifications possible

Technical Specifications & Requirements

  • Service name: vegetation removal & grass cutting
  • Seasons: MONSOON and NON-MONSOON cycles specified in the tender
  • Delivery/Site: HPCL premises at VISAKHAPATNAM, with on-site maintenance tasks
  • Pricing: Lumpsum contract value; prices to be quoted GST-inclusive
  • Bid mechanics: Price bid per GEM instructions; site visit recommended for scope accuracy
  • Clauses: Quantity/duration may be adjusted up to 25% at contract issue and thereafter; excess settlement option for additional service charges up to a specified percentage
  • Clarifications: Final decisions by HPCL on techno-commercial matters; site assessment advised prior to quoting

Terms, Conditions & Eligibility

  • EMD/Deposit: Not specified in data; bidders to verify on tender document
  • GST/Taxes: Rates quoted must be inclusive of GST and all other taxes
  • Mode of Submission: GEM portal only; no hard copies or emails
  • Pre-Qualification: PQC and TECHNOCOM criteria apply; site visit encouraged
  • Contact: HPCL Purchase Officer for clarifications; site assessment recommended
  • ATC: Bidders must read and comply with ATC clauses; inaccurate quotes may be rejected
  • Validity: Bidder must adhere to quoted terms as per GEM bidding process
  • Documentation: Submit technical compliance, experience, and financial documents per terms

Key Specifications

  • Service: vegetation removal & grass cutting

  • Seasonal scope: MONSOON and NON-MONSOON periods

  • Location: VISAKHAPATNAM, ANDHRA PRADESH (530001)

  • Contract type: Lumpsum-based

  • Pricing: GST-inclusive

  • Penalty/adjustment: 25% quantity/duration variation allowed

  • Excess settlement: additional charges up to specified percentage permissible

  • Submission mode: GEM online portal

Terms & Conditions

  • GST-inclusive lump-sum pricing required

  • Quantity/duration may be adjusted up to 25% at contract issue

  • Site visit recommended prior to quotation submission

  • GEM portal submission only; no alternate submission modes

  • TECHNICO-COMMERCIAL eligibility and PQC must be satisfied

Important Clauses

Payment Terms

GST-inclusive payments via GEM follow HPCL terms; specific milestones to be defined in contract

Delivery Schedule

On-site vegetation management to align with MONSOON and NON-MONSOON windows; site assessment recommended

Penalties/Liquidated Damages

Clauses may apply for non-performance; exact LD rate/details to be specified in tender document

Bidder Eligibility

  • Experience in vegetation removal and grass cutting for industrial facilities

  • GST registration and PAN verification

  • Financial capacity to execute lumpsum contracts

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vegetation management projects

4

Financial statements or turnover evidence (as applicable)

5

EMD/Security deposit documentation (if required by terms)

6

Technical bid documents demonstrating compliance with scope

7

OEM authorizations or site-approval documents (if applicable)

8

Any qualification certificates or safety/compliance certifications

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid on HPCL vegetation tender in Visakhapatnam 2025?

Bidders must register on the GEM portal, submit GST-inclusive lumpsum quotes for vegetation removal and grass cutting, and attach required documents (GST, PAN, experience certificates, financials). Ensure PQC and techno-commercial criteria are satisfied; site visit is advised for accurate scope.

What documents are required for Visakhapatnam grass cutting tender?

Submit GST registration, PAN, experience certificates for similar work, financial statements, technical bid, and any OEM authorizations. Include site assessment notes and adherence to ATC clauses; ensure qualification criteria are met before price submission.

What is the contract type for HPCL Visakhapatnam vegetation work?

The contract is a lumpsum-based service contract for vegetation removal and grass cutting, covering MONSOON and NON-MONSOON periods, with GST-inclusive pricing and potential quantity/duration adjustments of up to 25% at issuance.

What are the key eligibility criteria for HPCL vegetation tender?

Eligible bidders must demonstrate prior vegetation management experience, possess GST and PAN, provide financial documents, and satisfy pre-qualification and techno-commercial criteria outlined by HPCL. A site visit is recommended to accurately scope work.

What is the submission mode for HPCL Visakhapatnam tender?

Submit exclusively through the GEM portal; no physical or email submissions. Ensure price bids are GST-inclusive and adhere to the portal’s mode of bidding guidance; non-compliant quotes may be rejected.

What is the scope of work for MONSOON vegetation removal in Visakhapatnam?

Scope includes on-site grass cutting and vegetation removal during MONSOON season, aligned with HPCL maintenance needs at VISAKHAPATNAM premises; site assessment is advised to quantify manpower and equipment requirements before quoting.

What are the payment terms for HPCL grass cutting contract?

Payment terms are GST-inclusive as per tender terms; exact milestones and schedule will be defined in the contract. Ensure invoices reflect GST and follow GEM submission guidelines for timely processing.

What happens if scope varies by more than 25% for HPCL contract?

The option clause allows quantity or duration changes up to 25% at contract issue; post-issuance, adjustments remain capped at 25%. Bidders must accept revised terms and may apply excess settlement for additional charges within policy limits.

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