Indian Army Writing Pad Signature Pad with Converter Kit Tender Ambala Haryana 2026
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) is seeking a Writing Pad/ Signature Pad along with converter kit for delivery at Ambala, Haryana 133001. The procurement scope is defined by the category, with no BOQ items listed and no explicit estimated value or EMD provided in the data. The tender highlights an option clause permitting quantity variation up to 25% during contract execution, and an adjustable delivery window based on the original delivery period. This contract appears to emphasize flexible quantities and schedule alignment with the buyer’s needs, rather than a fixed unit count. The unique aspect is the incorporation of an option clause tied to contract quantity and delivery extensions, requiring bidders to plan for scalable supply and revised timelines.
Technical Specifications & Requirements
- Product category: Writing Pad / Signature Pad with converter kit
- Location: Ambala, Haryana (133001)
- No explicit technical specifications or standards are provided in the tender data
- BOQ: Total items listed as 0 (no items detailed)
- Key contractual nuance: option clause allows up to 25% quantity increase/decrease at various stages; delivery period adjustments calculated as (additional quantity ÷ original quantity) × original period, with a minimum of 30 days; extensions may be applied up to the original delivery period
- Implication for bidders: plan for scalable quantities and flexible scheduling, confirm compatibility of converter kit with signature pads, and prepare delivery readiness for variable orders
Terms, Conditions & Eligibility
- EMD: Not specified in the tender data
- Delivery: Flexible in line with option clause; additional time calculated with a minimum of 30 days; actual delivery schedule to be provided in contract
- Price/Contract: Rates to be maintained for extended quantities at contracted rates; bidder must comply with option clause terms
- Documentation: No explicit mandatory documents listed; bidders should expect standard government tender submissions and OEM/authorized dealer credentials
- Rights: Purchaser reserves right to modify quantity by up to 25% during and after contract award
- Compliance: Prepare for dynamic procurement with scalable supply and delivery readiness
Key Specifications
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Product/service names: Writing Pad and Signature Pad with converter kit
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Location: Ambala, Haryana 133001
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Estimated value: Not specified
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EMD amount: Not specified
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Delivery terms: Option clause allows ±25% quantity change; delivery extension formula requires minimum 30 days
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Experience/eligibility: Not explicitly defined; prepare for government procurement standards and OEM authorizations
Terms & Conditions
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Option clause permits quantity variation up to 25% at order placement and during contract currency
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Delivery period extensions follow a calculated formula based on quantity change with a 30-day minimum
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No explicit EMD amount or BOQ items provided; bidders should assume standard EMD and submission requirements
Important Clauses
Delivery & Quantity Adjustment
Up to 25% increase/decrease in quantity at contract placement and during currency; delivery period extended proportionally with a minimum 30 days
Bidder Eligibility
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Experience in supplying writing/signature input devices to government or large institutions
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Ability to scale supply for up to 25% quantity variation
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OEM authorization or authorized distributor status for signature pad products
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Writing Pad/ Signature Pad along alongwith converter kit
Pre-Bid & Qualification
Pre-Bid Date
07-09-2026 10:00:00
Pre-Bid Venue
MH Ambala Cantt Asst registrar Office
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 6 | 21 | - |
Authority Records
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Documents 3
GeM-Bidding-9822862.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST certificate
PAN card
Experience certificates (related to writing pads/signature pads or similar electronics input devices)
Financial statements (to demonstrate financial capacity for scalable quantities)
EMD/Security deposit (amount not specified; anticipate requirement)
Technical bid documents
OEM authorizations or dealer/distributor confirmations
Any certifications relevant to input devices (if applicable)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the writing pad tender in Ambala Haryana 2026?
Bidders should prepare standard government bid submissions, acquire OEM authorization for signature pads, submit GST and PAN, provide financial documents, and be ready to supply scalable quantities. The tender allows up to 25% quantity variation and uses a flexible delivery timeline with a minimum 30-day extension.
What documents are required for the Indian Army signing pad procurement in Ambala?
Required documents typically include GST certificate, PAN, experience certificates, financial statements, EMD/security deposit, technical bid, and OEM authorizations. Since EMD amount is not specified, confirm the current Army bid guidelines and prepare refundable security accordingly.
What are the delivery terms for the 25% quantity variation clause?
Delivery terms allow a 25% variation in quantity at contract placement and during contract currency. The additional delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extensions may recur up to the original delivery period.
What standards or certifications are required for signature pads?
The tender data does not specify standards; bidders should propose OEM-certified signature pads and converter kits. Ensure compatibility with common government devices and be prepared to furnish product datasheets, warranty terms, and OEM support commitments during submission.
When is the delivery deadline if quantities increase under the option clause?
The deadline shifts based on the extension formula; additional time equals (increased quantity ÷ original quantity) × original delivery period, with a 30-day minimum. Exact original delivery period is determined at contract award and will govern subsequent extensions.
How to verify eligibility for the Army signature pad tender in 2026?
Verify eligibility by confirming OEM authorization, government procurement experience, financial stability, and ability to scale to 25% quantity variations. Prepare standard bid documents and ensure you can meet potential delivery timelines and after-sales support commitments.
What is the expected value and EMD for this Ambala tender?
The tender data does not disclose estimated value or EMD amount. Bidder should anticipate standard EMD practices and be ready to provide security as per Army procurement norms, along with complete technical and financial bid packages.
What documents should be submitted with the technical bid for signature pads?
Submit product datasheets for writing/signature pads and converters, OEM authorization letters, installation/maintenance capability, warranty terms, and compliance statements. Include supplier’s quality certifications, service capabilities, and any ISO or BIS marks if applicable.