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Indian Army Department Of Military Affairs Procurement of Vehicle Filters & Lamps Imphal Manipur 2025

Bid Publish Date

19-Oct-2025, 10:43 am

Bid End Date

01-Nov-2025, 9:00 pm

Value

₹16,000

Location

IMPHAL WEST , MANIPUR

Latest Corrigendum Available

Progress

Issue19-Oct-2025, 10:43 am
Corrigendum29-Oct-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Category

OIL FILTER

Bid Type

Two Packet Bid

Categories 10

FUEL FILTERS FAN AIR GENERATOR WATER COOLED ENGINE BULB COMPRESSED AIR AIR COOLED ENGINE PNEUMATIC HEAD LAMP HEATING EQUIPMENTS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a consolidated supply of automotive consumables including Oil Filter, Fuel Filter, Fan Belt, Air Filter, Radiator Hose, and Head Lamp Bulb. Estimated value is ₹16,000.00. Delivery is to be performed at 657 EME BN, 862 FD WKSP COY, Leimakhong, Imphal West, Manipur. A pre-bid sample is required, and a minimum 1-year warranty is mandated. The purchaser reserves a 25% quantity variation at contracted rates, with delivery timelines tied to the original order period and adjusted per clause. This is a unit-location delivery procurement with government sourcing norms. The project scope centers on standard automotive spares for field units and maintenance depots, emphasizing timely supply to the specified address and compliance with warranty terms.

Technical Specifications & Requirements

  • Product/Service: Automotive consumables and spares: Oil Filter, Fuel Filter, Fan Belt, Air Filter, Radiator Hose, Head Lamp Bulb
  • Quantity/Value: Total estimated value ₹16,000.00; no item-wise quantities specified; 6 item category scope
  • Delivery Location: 657 EME BN, 862 FD WKSP COY, Leimakhong, Imphal West, Manipur; delivery to unit location
  • Warranty/Quality: Minimum 1-year warranty required; samples to be provided before bid opening
  • Delivery Window: Delivery as per unit’s delivery schedule; option clause allows up to 25% quantity variation during and after contract
  • Clauses: Seller must honor option-based quantity adjustments and delivery extensions as per clause; installation/commissioning, if applicable, to be performed at the same unit location
  • Standards/Certifications: Not specified; bidders should ensure compatibility with standard automotive spares and warranty commitments

Terms, Conditions & Eligibility

  • Sample: Required before bid opening
  • Warranty: Minimum 1 year warranty on supplied items
  • Delivery: Timely delivery to the specified unit location in Manipur; unit-level delivery obligation
  • Quantity Variation: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract rates
  • Delivery Extension: Additional time calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend up to original delivery period
  • Address for Delivery: 657 EME BN, 862 FD WKSP COY, Leimakhong, Imphal West, Manipur
  • Sample & Documentation: Sample submission required; procurement terms apply to all six item categories in the BOQ
  • Warranty & Penalties: 1-year warranty; penalties/LD terms not explicitly stated in the data provided
  • GST/Tax: Not specified in data; bidders should ensure GST registration as part of typical T&C submissions

Key Specifications

  • Automotive spare categories: Oil Filter, Fuel Filter, Fan Belt, Air Filter, Radiator Hose, Head Lamp Bulb

  • Estimated contract value: ₹16,000.00

  • Delivery location: 657 EME BN, 862 FD WKSP COY, Leimakhong, Imphal West, Manipur

  • Warranty: minimum 1 year

  • Pre-bid sample requirement prior to bid opening

  • Quantity variation: up to 25% at contracted rates during/after contract

Terms & Conditions

  • Sample to be submitted before bid opening

  • Delivery to unit location in Manipur with 1-year warranty

  • Quantity may vary by up to 25% at contract rates

Important Clauses

Payment Terms

Not specified in data; standard government terms likely apply

Delivery Schedule

Delivery to unit location in Manipur; option-based quantity adjustments considered

Penalties/Liquidated Damages

Not explicitly defined; follow standard procurement rules or as per option clause

Bidder Eligibility

  • Experience supplying automotive spares for government or defense units

  • Ability to deliver to Leimakhong, Imphal West, Manipur within unit timeframe

  • GST registration and financial stability documentation

Documents 4

GeM-Bidding-8493539.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 OIL FILTER TOYOTA HILUX 1 pieces admoffr@862fwc 15
2 FUEL FILTER TOYOTA HILUX 1 pieces admoffr@862fwc 15
3 FAN BELT TOYOTA HILUX 1 pieces admoffr@862fwc 15
4 AIR FILTER TOYOTA HILUX 1 pieces admoffr@862fwc 15
5 RADIATOR HOSE TOYOTA HILUX 1 pieces admoffr@862fwc 15
6 HEAD LAMP BULB TOYOTA HILUX 2 pieces admoffr@862fwc 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar supply of automotive spares)

4

Financial statements or turnover proof

5

EMD/Security deposit (if applicable by tender norms, though not specified here)

6

Technical bid documents demonstrating compliance with product categories

7

OEM authorizations or dealer/distributor certificates (where applicable)

8

Warranty policy documentation (1-year minimum)

9

Sample submission documentation (pre-bid sample as required)

Corrigendum Updates

1 Update
#1

Update

29-Oct-2025

Extended Deadline

01-Nov-2025, 9:00 pm

Opening Date

01-Nov-2025, 9:30 pm

Frequently Asked Questions

Key insights about MANIPUR tender market

What documents are required for the automotive spares tender in Imphal Manipur

Bidders must submit GST registration, PAN, experience certificates for similar supply, financial statements, and technical bid documents. Include OEM authorizations if applicable, warranty policy confirming 1-year minimum, and pre-bid sample documentation before bid opening.

How to comply with the 1-year warranty requirement for automotive spares

Provide a formal warranty certificate covering Oil/Fuel Filters, Belts, Air Filters, Radiator Hoses, and Head Lamp Bulbs for at least 12 months from delivery, with clear defect resolution timelines and replacement procedures at the unit location in Manipur.

What is the delivery location and timing for the Indian Army tender

Delivery must be made to 657 EME BN, 862 FD WKSP COY, Leimakhong, Imphal West, Manipur. Timelines follow the original delivery period with possible extensions based on the 25% quantity variation clause; ensure unit-area delivery readiness.

What items are included under the automotive spares tender in Imphal

The procurement covers Oil Filter, Fuel Filter, Fan Belt, Air Filter, Radiator Hose, and Head Lamp Bulb. All six categories fall under the scope with combined estimated value of ₹16,000.00.

What are the sample requirements before bid opening for this tender

A physical or specified sample must be presented before bid opening. Ensure the sample aligns with the exact product categories—filters, belts, hoses, and lighting bulbs—and is available for verification by the procurement team.

What are the quantity variation rules for this army tender in Manipur

The purchaser may vary the quantity by up to 25% of bid quantity at contracted rates during placement and within the contract period, with delivery time adjustments calculated accordingly and a minimum extension of 30 days when applicable.

How to ensure eligibility for defense automotive spares procurement in Imphal

Demonstrate prior experience delivering automotive spares to government/defense units, provide GST and PAN, show financial stability, submit OEM authorizations if required, and comply with the 1-year warranty and pre-bid sample requirements to be considered eligible.

What are the delivery terms and penalties for late delivery

Delivery must meet unit-location requirements; while explicit LD terms are not stated, bidders should align with standard government defaults, ensure timely delivery per contract, and be prepared for potential extensions under the quantity variation clause.