Entry and Mid Level Laptop - Notebook
General Administration
SOUTH 24 PARGANAS, WEST BENGAL
Posted:
20 February 2025
Closed:
3 March 2025
GEM
GEM
Koppal Institute Of Medical Sciences Laptop Tender Karnataka Entry and Mid Level Notebook Q2 2025 with EMD ₹50,000
Progress
Issue30-Oct-2025, 5:56 pm
Technical11-Oct-2025, 10:50 am
Financial
Award24-Dec-2025, 2:00 am
Quantity
27
Bid Type
Two Packet Bid
Key Highlights
- • EMD amount: ₹50,000 as required for bid participation
- • 25% quantity variation right granted to purchaser during and after contract
- • Scope includes Supply, Installation, Testing, Commissioning and operator training
- • Data Sheet mandatory; mismatch may lead to bid rejection
- • End User Certificate required when mandated by Buyer format
- • OEM/Manufacturer Authorization required for bidders via authorized distributor
- • 3 years govt/PSU experience criterion with contract copies
- • Turnover requirement stated with last three years evidence
Categories
1
Tender Overview
The Koppal Institute Of Medical Sciences in Karnataka seeks a supply, installation, testing, commissioning, and operator training package for entry and mid level notebook laptops (Q2). The bid requires EMD ₹50,000 and covers delivery, installation, training, and statutory clearances if needed. Scope permits up to 25% quantity variation during and after contract award. Bidders must upload a Data Sheet and comply with End User Certificate requirements. OEM/authorized dealer participation is allowed with proper authorization and turnover evidence per bid norms. The procurement targets government/PSU procurement experience with a three-year track record and relevant contracts. Unique terms include supplier familiarity with option-based delivery extensions and post-order extension calculations.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook (Q2)
- Scope: Supply, Installation, Testing, Commissioning, Training of operators, and Statutory clearances if applicable
- Data Sheet: Required to be uploaded and matched against offered specs
- End User Certificate: To be provided in buyer format if demanded
- Experience: Bidder or OEM must have supplied similar products to Central/State Govt/PSU for at least 3 years prior to bid opening
- Installation/Training: To be performed by OEM or OEM-certified resource or OEM-authorized reseller
- Manufacturer Authorization: Required if bidding through authorized distributor/ service provider
- Turnover: Must meet the minimum average annual turnover as stated in the bid document over last three years
- Delivery: Clause allows up to 25% quantity variation and conditional delivery extensions with calculated time based on original and extended periods
- Data integrity: Mismatch between data sheet and bid parameters may lead to bid rejection
Terms, Conditions & Eligibility
- EMD: ₹50,000 must be submitted as per tender terms
- Experience criteria: Minimum of 3 years of supplying similar government/PSU laptops
- End User Certificate: Provided in buyer format when requested
- OEM authorization: Manufacturer authorization must accompany bids from distributors
- Turnover: Minimum average annual turnover as per bid document, with documentary evidence
- Installation/Training: Conducted by OEM-certified resources or authorized resellers
- Option clause: Purchaser may increase/decrease quantity up to 25% and adjust delivery periods accordingly
- Delivery and penalties: Delivery period and any LD penalties as per contract terms and option clause
Key Specifications
-
Product/service: Entry and Mid Level Laptop - Notebook (Q2)
-
EMD: ₹50,000
-
Data Sheet: Upload with bid and ensure parameter match
-
Experience: 3 years with govt/PSU supply
-
Installation/Training: OEM-certified resource or authorized reseller
Terms & Conditions
-
EMD must be submitted and verified
-
Up to 25% quantity variation allowed by purchaser
-
3 years govt/PSU experience required with contract copies
-
OEM authorization and data sheet alignment essential
-
Turnover as per bid document with evidence
Important Clauses
Payment Terms
Payment terms not explicitly stated; project to follow standard govt procurement norms per contract with delivery/completion milestones
Delivery Schedule
Delivery period adjustable under option clause; base delivery from last date of original delivery order with extended period calculations
Penalties/Liquidated Damages
Penalties or LD details to be as per contract terms, contingent on delivery performance and extension rules
Bidder Eligibility
-
Must have supplied similar laptops to Central/State Govt or PSU for 3 years
-
Must provide OEM authorization if bidding through distributor
-
Must meet minimum turnover as specified in bid document
-
Must upload internal data sheet and End User Certificate when requested
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
MEDICAL EDUCATION DEPARTMENTKOPPAL INSTITUTE OF MEDICAL SCIENCES
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Bid Preparation
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Document Filing
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Documents 3
GeM-Bidding-8531553.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates showing 3 years of supply to Govt/PSU
4
Financial statements / turnover certificates for last 3 years
5
EMD payment proof of ₹50,000
6
Data Sheet of laptop offered
7
End User Certificate (in Buyer format, if requested)
8
Manufacturer Authorization / OEM authorization documents
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : Aspire Lite AL15-52 | 10-11-2025 10:50:05 | |
| 2 | ANVEE Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 10-11-2025 10:15:13 | |
| 3 | BOIST TECH PRIVATE LIMITED Under PMA | Make : hp Model : 'HP 450 G9 i5 1245U Win11P 165121 15.6" | 05-11-2025 13:05:06 | |
| 4 | ESHWARI ENTERPRISES Under PMA | Make : acer Model : Aspire Lite AL15-41 | 09-11-2025 16:27:35 | |
| 5 | Jintech Computer Care Under PMA | Make : acer Model : Aspire Lite AL15-52 | 08-11-2025 16:32:54 | |
| 6 | LATEST INFORMATION TECHNOLOGY Under PMA | Make : hp Model : 'HP 450 G9 i5 1245U Win11P 165121 15.6" | 10-11-2025 10:10:11 | |
| 7 | MATRIX SYSTEMS Under PMA | Make : hp Model : 'HP 450 G9 i5 1245U Win11P 165121 15.6" | 08-11-2025 18:33:46 | |
| 8 | MITTAL AGENCIES IT SOLUTIONS Under PMA | Make : acer Model : Aspire Lite AL15-52 | 01-11-2025 13:41:32 | |
| 9 | QVENT SOLUTIONS PRIVATE LIMITED Under PMA | Make : acer Model : Aspire Lite AL15-41 | 09-11-2025 15:16:06 | |
| 10 | SMART SOLUTIONS Under PMA | Make : acer Model : TravelLite TL15-53M | 08-11-2025 12:02:44 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SMART SOLUTIONS Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for laptop tender in Karnataka government procurement
Bidders must submit GST, PAN, and 3-year govt/PSU supply experience, plus ₹50,000 EMD. Include Data Sheet, OEM authorization, and End User Certificate if required. Ensure the offered laptops meet data-specified features and compatibility with installation/training requirements by OEM-certified personnel. Follow option clause for quantity variations up to 25%.
What documents are required for laptop procurement bid in Karnataka 2025
Required documents include GST certificate, PAN card, last 3 years financial turnover proofs, experience certificates for govt/PSU laptop supply, EMD receipt of ₹50,000, Data Sheet aligned to offered laptops, OEM authorization, and End User Certificate in buyer format if requested.
What are the technical specifications for entry level laptops in this tender
No explicit hardware specs provided; bidders must rely on Data Sheet uploaded with bid. Ensure data-sheet alignment and compliance with general govt procurement expectations, including install, testing, commissioning, and operator training by OEM-certified personnel.
What is the EMD amount for the Karnataka laptop tender and how to pay
The EMD amount is ₹50,000. Payable as specified by the tender authority and documented in the bid submission. Include proof of payment with the bid to ensure eligibility for technical evaluation and prevent bid rejection.
What are the delivery and extension terms for quantity variations
The purchaser may adjust quantity by up to 25%. Delivery periods extend based on the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and may extend within original delivery period under the option clause.
How to prove three years govt laptop supply experience for eligibility
Provide contract copies and purchase orders showing supply of similar laptops to Central/State Govt or PSU for each of the last three years prior to bid opening. If multiple items, the primary product with the highest value must meet the criterion.
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Documents 3
GeM-Bidding-8531553.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS