Power Grid Corporation Of India Limited monthly cab hire tender Karimganj Assam 2026 SUV Mahindra Bolero compliant 2WD AC
Progress
Key Highlights
- • Brand-new vehicle requirement: Mahindra Bolero 2WD with AC or equivalent
- • 36-month contract duration for official use at 132 kV Badarpur Substation, Karimganj
- • SA8000 social accountability compliance and Code of Integrity declaration
- • Local Content Declaration submission on ₹100 stamp paper
- • Invoice must be raised in consignee name with consignee GSTIN
- • Uniform allowance: ₹3,500 per head per annum (pant/shirt, shoes, sweater, raincoat breakdown)
Tender Overview
Power Grid Corporation Of India Limited seeks to hire 1 no. brand new Mahindra Bolero 2WD with AC or equivalent for official use at 132 kV Badarpur Substation, Karimganj, Assam. Duration: 36 months. Estimated value: ₹2,915,201.04; EMD: ₹58,000. Vehicle category: SUV, Brand New, A/C, 2WD. The scope includes administrative and medical duties with other official tasks. Unique terms mandate GST handling by bidders, invoicing in consignee name, and uniform provision. Includes Local Content Declaration and Code of Integrity compliance.
Technical Specifications & Requirements
- Vehicle: Brand new Mahindra Bolero 2WD with AC or equivalent, no-fuel reimbursement; monthly KM to be determined by actual runs.
- Uniform allowance: ₹3,500 per head per annum covering pant/shirt, shoes, sweater, raincoat (detailed break-up provided).
- Compliance: SA8000 Social Accountability adherence; Code of Integrity for Public Procurement declaration required; GST applicability per actuals with cap on GST percentage.
- Documentation: Invoices must be raised in consignee name with GSTIN; Local Content Declaration on stamp paper (₹100) required.
- Policy reference: POWERGRID Works & Procurement Policy Vol-I & II available on website; terms govern by tender documents and contract.
Terms, Conditions & Eligibility
- EMD: ₹58,000.
- GST: bidder bears applicability; reimbursement as actuals or capped rate.
- Declarations: Code of Integrity and Local Content required in bid submission.
- Delivery: service continuity for 36 months with monthly vehicle usage as per site conditions.
- Uniforms: per-head annual Lump Sum ₹3,500 (incl. GST); uniform components listed with amounts.
- Invoices: must be issued in consignee name with GSTIN of consignee; non-compliance may lead to rejection.
Key Specifications
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Vehicle type: brand-new SUV with air conditioning
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Model specification: Mahindra Bolero 2WD (B6) or equivalent
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Power Grid location: 132 kV Badarpur Substation, Karimganj, Assam
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Contract duration: 36 months
-
Uniform allowance: ₹3,500 per head per annum with itemized breakdown
Terms & Conditions
-
EMD: ₹58,000 to be submitted with bid
-
GST handling: bidder bears GST; reimbursement capped
-
Declarations: Code of Integrity and Local Content required during bid
-
Invoicing: consignees name with GSTIN only
-
Uniforms: per-head annual lumpsum ₹3,500 including GST
Important Clauses
Payment Terms
GST as actuals or capped rate; invoices in consignee name with GSTIN; uniform allowance payable per head per annum ₹3,500 incl GST
Delivery Schedule
Contract duration 36 months; service availability aligned with site conditions at Badarpur Substation; KM as per actual run
Penalties/Liquidated Damages
Standard contract penalties may apply per non-performance, subject to ATC and bidding documents
Bidder Eligibility
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bidder must provide GST registration and valid GSTIN
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bidder should have capability to supply a brand-new AC SUV in 2WD configuration
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compliance with SA8000 and Code of Integrity declarations
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab and Taxi Hiring Service - Without Fuel - SUV; Mahindra Bolero, Or Equivalent; Brand New; Brand New; A/C; As per BATC
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 25 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
03-11-2026 12:00:00
Pre-Bid Venue
Meeting will be held online through microsoft teams Link: https://teams.microsoft.com/meet/45101183666316? p=7RWhLREf984cwr75LA
Delivery Details
Delivery Locations
1
Delivery Cities
Karimganj
Delivery Pincodes
788803
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SOMNATH MUKHERJEE | 788803,Powergrid Corporation of India Limited, 132KV Badarpur Sub-station, City: Badarpur Near: Badarpurghat, Dist: Hailakandi, Assam- 788803 | Karimganj | Assam | 788803 | 1 | - | Estimated KMs to be traveled in a month : 3000 Duration in Months within the Contract Period : 36 |
Authority Records
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Documents 6
GeM-Bidding-9948163.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate and GSTIN of bidder
PAN card of bidder
Experience certificates for similar vehicle-hire projects (if any)
Financial statements or turnover evidence (if requested in ATC)
Declaration for Code of Integrity for Public Procurement
Local Content Declaration on Non-Judicial Stamp Paper of ₹100
OEM authorization or dealership credential for Mahindra Bolero or equivalent
Invoice sample format and consignee-name invoicing proof
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Power Grid cab hire tender in Karimganj Assam 2026?
Bidders must submit GST registration, PAN, and local content declarations on ₹100 stamp paper, plus Code of Integrity declaration. Provide SA8000 compliance evidence if available and ensure invoicing is in consignee name with the consignee GSTIN. Include uniform cost details and 36-month service plan with actual KM estimates.
What documents are required for Power Grid cab tender in Assam?
Required documents include GST certificate and GSTIN, PAN card, bid-specific declarations (Code of Integrity), Local Content Declaration on ₹100 stamp paper, SA8000 compliance proof, and OEM/dealer authorization for Mahindra Bolero or equivalent. Include any prior similar project certificates if available.
What are the technical vehicle requirements for this PowerGRID tender?
The contract requires a brand-new Mahindra Bolero 2WD with AC or equivalent. Vehicle should be supplied for 36 months at Karimganj site, with monthly KM based on actual runs. Invoicing must reflect consignee details and GSTIN; no fuel reimbursement is mentioned.
What is the uniform allowance for bidders in this PowerGRID tender?
Uniforms are provided as a lump-sum per head per annum: ₹3,500 including GST, broken down into Pant/Shirt (₹1,500), Shoes (₹900), Sweater (₹600), and Raincoat (₹500). Bid must include this cost in the financials.
What are the GST terms for the Power Grid Assam cab tender?
GST will be reimbursed as actuals or as per applicable rates, whichever is lower, capped to the quoted GST percentage. Bidders should determine GST applicability upfront and ensure accurate invoicing to the consignee with GSTIN.
What eligibility criteria apply to the 36-month cab hire package?
Eligibility includes ability to supply a brand-new AC SUV, submission of Code of Integrity and Local Content declarations, SA8000 compliance if available, and financial documentation supporting capability for a ₹2.9 million contract. Proof of prior similar work strengthens eligibility.
When is the contract duration and key payment terms for this tender?
Contract duration is 36 months. Payment terms are governed by standard bidding documents; GST reimbursement follows actuals or capped rate. Ensure timely invoicing in consignee name with their GSTIN and adhere to uniform allowance requirements.