Food Corporation Of India Desktops Laptops Peripherals Maintenance Tender HP Printers 2026
Bid Publish Date
07-Oct-2026, 11:56 am
Bid End Date
12-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
Food Corporation Of India invites bids for Annual Maintenance Service covering desktops, laptops and peripherals including HP printers (Monochrome, Laser, Separate Drum and Toner). The tender data does not publish location, start/end dates, or exact estimated value, nor an itemized BOQ (BOQ shows 0 items). A notable risk multiplier is the Bid Specific ATC allowing up to 50% increase or decrease in contract quantity or duration at contract issue and post-issue, with service providers bound to accept revised scope. The inclusion of 50% scope adjustment implies flexible deployment for routine maintenance, parts replacement, and on-site support. This opportunity targets government procurement channels and requires compliance with the uploaded ATC terms.
Technical Specifications & Requirements
- Service category: Annual Maintenance Service for a mixed fleet of computing devices and peripherals, including HP monochrome and laser printers with consumables (toner, drum).
- BOQ: No listed line items; implies a framework maintenance contract rather than a fixed-lirm itemized supply.
- Key procurement signals: no published EMD amount, no device-level quantities, or standard compliance codes in the available data.
- Bid terms indicate potential scope expansion of up to 50% of contract value/duration with consent, affecting response planning, staffing, and response SLAs.
- Documentation emphasis: ATC document is referenced as uploaded; bidders should expect additional requirements within that ATC.
Terms & Eligibility
- The contract includes a flexible quantity/duration adjustment clause of 50% at the time of contract issuance and post-issuance.
- The vendor must adhere to the Buyer Added Bid Specific Terms and Conditions, including the uploaded ATC.
- No BOQ items, no published EMD, no explicit start/end dates, and no location details in the provided tender data.
- Bidders should anticipate standard T&C like GST/PAN, experience in maintenance of IT peripherals, and financial stability documentation as may be required by the ATC.
Key Specifications
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- Product/service names: Annual Maintenance Service for Desktops, Laptops and Peripherals; HP Printers (Monochrome, Laser, Separate Drum and Toner)
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- Quantities: not published (BOQ shows 0 items)
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- EMD/Value: not published
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- Experience: expected via ATC, not disclosed in data
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- Standards/Certifications: not specified in tender data
Terms & Conditions
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50% quantity/duration adjustment permitted by the buyer at contract issue and during contract term
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ATC terms required; follow bidder-specific ATC uploaded document
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No BOQ items; no published EMD or fixed value; specifications rely on ATC
Important Clauses
Payment Terms
Not specified in data; ATC may define milestones, invoicing, and payment schedule
Delivery Schedule
Not specified; likely on-site maintenance as per ATC guidelines
Penalties/Liquidated Damages
Not specified; ATC may outline SLA-based penalties
Bidder Eligibility
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Experience in maintenance of IT desktops, laptops and HP printers
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Compliance with GST and PAN requirements as per ATC
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Ability to handle flexible contract scope up to 50%
Tender Data
Bid Details
Quantity
24
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance Service - Desktops, Laptops and Peripherals - Printer ( Monochrome , Laser , Separate Drum and Tonner ); hp
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| K Goutam Patro | 732101,Ground Floor, Hayat Bhawan, 44, B.S. Road, Malda | Maldah | West Bengal | 732101 | 24 | - | Number of Resident engineers : 1 Number of technicians : 1 |
Authority Records
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Documents 4
GeM-Bidding-9996302.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
Experience Criteria
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid on the FCI maintenance tender for HP printers and desktops
Bidders should review the uploaded ATC in the tender portal, prepare IT maintenance experience documentation, and submit GSTIN and PAN. The contract allows up to 50% scope adjustment, so propose scalable staffing, SLAs, and clear response times to align with potential expansion.
What documents are required for FCI maintenance procurement submission
Prepare GST certificate, PAN card, company registration, experience certificates for IT maintenance, financial statements, and any OEM authorizations. Ensure submission aligns with ATC requirements and includes technical compliance for HP printers and DESKTOP/Laptop peripherals.
What are the technical scope details for Desktops and HP printers
Scope covers annual maintenance for desktops, laptops, peripherals, and HP printers (monochrome and laser) including separate drums and toners. The BOQ shows no itemized quantities, signaling a framework maintenance contract rather than fixed deliverables.
When is the contract quantity adjustment window for this tender
The buyer permits a 50% change in quantity or duration at contract issue and during the contract term, subject to consent. Bidders should plan for scalable supply and staffing to accommodate possible expansion or reduction.
What standards or certifications are required for HP printer service
The tender data does not publish specific standards; ATC may specify. Bidders should anticipate OEM alignment with HP printer maintenance guidelines and ensure OEM-authorized service capability where applicable.
What is the importance of the ATC document in this procurement
ATC defines unique terms, scope, and compliance requirements not visible in the basic tender data. Bidder must review the ATC to align pricing, warranties, response times, and any specific service level agreements for HP printer maintenance.
How to address missing BOQ items in the FCI tender
With BOQ showing 0 items, bidders should base proposals on a framework maintenance model, detailing SLAs, preventive maintenance schedules, on-site visits, parts availability, and indemnities, while referencing the potential 50% scope adjustment.