GEM

Police Department Sikkim Digital Hand-held VHF Transceiver Tender 2025 MHA QR Bluetooth OTAP

Bid Publish Date

17-Oct-2025, 3:21 pm

Bid End Date

07-Nov-2025, 11:00 am

Bid Opening Date

27-Oct-2025, 4:30 pm

Latest Corrigendum Available

Progress

Issue17-Oct-2025, 3:21 pm
Corrigendum25-Oct-2025
AwardPending
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Quantity

123

Bid Type

Two Packet Bid

Categories 1

SATELLITE ACCESS EQUIPMENT

Tender Overview

The procurement by the Police Department Sikkim targets a Digital Hand-held VHF Transceiver compliant with MHA QR guidelines. Scope includes product with Bluetooth, OTAP (over the air programming), and optional hands free kit (VOX with PTT). The tender notes a flexible quantity clause (up to 25% increase/decrease) and delivery timelines linked to the original delivery period. Location is Sikkim, India, and this procurement emphasizes modern radio features suitable for policing operations. The unique value lies in ensuring OTAP-enabled radios with integrated Bluetooth within the contract, aligned to MHA QR standards.

Technical Specifications & Requirements

  • Conformity to Technical Requirements/Governing Specifications as a core criterion
  • Minimum Number of Channels to meet operational coverage
  • Minimum average battery duty cycle (5/5/90) hours to ensure endurance during shifts
  • Audio Distortion limits for transmitter performance and Rated Audio Distortion for receiver quality
  • Hands free kit (VOX unit with PTT) available as an optional accessory
  • OTAP (over the air programming) facility included in scope
  • Bluetooth capability integrated in the product for wireless accessibility
  • Emphasis on product compatibility with MHA QR guidelines and field deployment requirements

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may modify quantity by up to 25% at contract placement or during currency, with delivery time recalculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended delivery may be capped to the original delivery period
  • Compliance with terms is mandatory; bidders must account for potential quantity fluctuations and adjusted delivery timelines
  • The terms highlight delivery period alignment with the last date of the original/extended delivery orders and require adherence to the specified option clause for contract execution

Key Specifications

  • Product category: Digital Hand-held VHF Transceiver

  • Key features: Bluetooth, OTAP included, VOX hands-free optional

  • Standards/compatibility: MHA QR conformity

  • Performance indicators: minimum channels, battery duty cycle, transmitter/receiver audio distortion

  • Delivery terms: option to increase/decrease quantity up to 25%, delivery period adjustments

  • Warranty/AMC: not specified in data

Terms & Conditions

  • Option clause allows ±25% quantity change with reassigned delivery period

  • OTAP and Bluetooth must be included in the scope of supply

  • Hands-free VOX kit is optional and not mandatory

Important Clauses

Delivery Flexibility

Quantity can be adjusted by up to 25% at contract placement or during currency; delivery period recalculated with minimum 30 days.

OTAP & Bluetooth Requirements

Product must include OTAP and built-in Bluetooth capability as part of the supply package.

Accessory Provision

Hands free VOX kit with PTT is optional and may be ordered separately.

Bidder Eligibility

  • Experience in supplying digital radio communication equipment to government agencies

  • Demonstrated capability to provide OTAP-enabled devices and Bluetooth-enabled transceivers

  • Financial stability and compliance with GST/PAN requirements

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Conformity Conformity to Technical Requirements/Governing Specifications As per the Qualitative Requirements (QRs) / TDs of "Digital Hand-held VHF Transceiver Set", the same has been prepared and approved by the Ministry of Home Affairs (MHA), Government of India. In reference to the Letter No.: B.V-7/2024-25-C-(VHF)-Q, Dated 2nd June 2025, Issued by Communication & IT Directorate,Central Reserve Police Force (CRPF), East Block-7, Sector-1, R.K. Puram,New Delhi - 110066. (The approved QRs/TDs document has been uploaded on the GeM Portal for reference)
General Minimum Number of Channels 255-300
General Minimum average battery duty cycle (5/5/90) (in Hours) 10-15, 15-20, 20-25, 25-30
Transmitter Audio Distortion (%) 2-3
Receiver Rated Audio Distortion 2-3
Accessories Hands free kit (VOX unit with PTT) (Optional) Yes
Configuration OTAP (over the air programming facility) included in the Scope of supply No
Configuration Bluetooth available in the product Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar digital hand-held VHF transceiver supply

4

Financial statements or turnover certificates

5

EMD submission document (if applicable per bid terms)

6

Technical bid documents demonstrating OTAP and Bluetooth capability

7

OEM authorization or dealership confirmation (if applicable)

Corrigendum Updates

1 Update
#1

Update

25-Oct-2025

Extended Deadline

07-Nov-2025, 11:00 am

Opening Date

07-Nov-2025, 11:30 am

Frequently Asked Questions

How to bid for the Digital Hand-held VHF transceiver tender in Sikkim?

Bidders must submit GST, PAN, and experience certificates, along with OEM authorizations and financials. Ensure OTAP and Bluetooth requirements are demonstrated in the technical bid, and include documentation for 25% quantity fluctuation rights. Adhere to the MHA QR conformity and the explicit option clause for delivery timelines.

What documents are required for the Sikkim police radio procurement bid?

Required documents include GST certificate, PAN card, experience certificates for similar radio supply, financial statements, EMD submission, technical bid showing OTAP and Bluetooth capabilities, and OEM authorization if applicable. Ensure all documents are up to date and readable for quick verification.

What are the key technical specifications for the VHF transceiver?

The bid calls for Bluetooth-enabled radios with OTAP, minimum channel count, and specified battery duty cycle (5/5/90 hours). Transmitter audio distortion limits and receiver distortion specifications must be met. Optional VOX hands-free kit may be included; devices must conform to MHA QR standards.

What is the delivery flexibility clause in this tender?

The purchaser may vary quantity by up to 25% at contract or during currency. Delivery period recalculation formula is (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extended delivery is possible up to the original delivery period under option clauses.

When is OTAP and Bluetooth required in the supplier's offer?

OTAP must be included in the scope of supply and Bluetooth must be built into the product. These features are mandatory components of the technical bid, ensuring remote programming and wireless connectivity for field operations.

What standards govern the Sikkim police radio tender and how to prove compliance?

Bidders must demonstrate conformity to MHA QR governing specifications and provide documentation showing adherence to the standard. Include device-level specifications, test reports, and any ISI/ISO equivalents as applicable to ensure full compliance with the tender requirements.

What accessories are optionally available for the transceiver?

The hands free VOX kit with PTT is listed as optional. Bidders can include this accessory in the bid if desired, clearly separating it from the mandatory OTAP and Bluetooth features in the technical proposal.

What eligibility criteria ensure bid success for this procurement?

Eligibility requires prior government or police-equipment supply experience, GST/PAN validity, financial stability, and the ability to supply OTAP-enabled, Bluetooth-capable radios conforming to MHA QR. Include OEM authorizations and demonstrated capacity for quantity adjustments per the 25% clause.

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