GEM

Indian Air Force Digital Hand-held VHF Transceiver Tender Bareilly 2025 MHA QR Standards

Bid Publish Date

30-Oct-2025, 12:52 pm

Bid End Date

18-Nov-2025, 10:00 am

Bid Opening Date

18-Nov-2025, 10:30 am

Location

BAREILLY , UTTAR PRADESH

Progress

Issue30-Oct-2025, 12:52 pm
AwardPending
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Quantity

119

Bid Type

Two Packet Bid

Key Highlights

  • • Manufacturer Authorization required with OEM details
  • • Malicious Code Certificate to certify no embedded malware
  • • Delivery/installation at Air Force Station Security Section, Izzatnagar, Bareilly 243002
  • • Oral clause allowing quantity variation up to 25% of bid/contract quantity
  • • Seven-year residual market life requirement to avoid end-of-life products
  • • Non-liquidation/bankruptcy declaration required for bidder
  • • Service center availability and post-sales support expected
  • • No BOQ items currently listed; emphasis on compliance and deployment readiness

Categories 1

SATELLITE ACCESS EQUIPMENT

Tender Overview

The Indian Air Force, Department Of Military Affairs, invites bids for a Digital Hand-held VHF Transceiver aligned with MHA QR (Q2) requirements, to be deployed at Air Force Station Izzatnagar, Bareilly, 243002. The procurement references a hardware-and-software solution with installation/commissioning at the specified address. Key differentiators include the mandatory Manufacturer Authorization, embedded Malicious Code certificate, and a market-life criterion of at least seven years to prevent obsolescence. Bidders must anticipate a flexible quantity scenario per clause up to 25% above original order and extended delivery timelines with proportionate time adjustments. Delivery/installation location and compliance expectations drive the bid’s scope and after-sales support requirements.

Technical Specifications & Requirements

  • Product: Digital Hand-held VHF Transceiver (as per MHA QR Q2)
  • Quantity: Flexible up to +25% of bid quantity; original delivery period may be extended with a minimum 30 days guard
  • Delivery/Installation: Air Force Station Security Section, Izzatnagar, Bareilly, 243002
  • Compliance: Manufacturer Authorization (OEM details required with bid); Malicious Code Certificate to certify no embedded malware; warranty/AMC expectations implied by service availability terms
  • Life-cycle: Offered equipment shall have at least seven years residual market life (not end-of-life by OEM before then)
  • Obsolescence: Bidders must avoid obsolete components and ensure ongoing serviceability
  • Documentation: Include vendor financial standing undertaking; service centre availability; non-liquidation declarations
  • Note: No BOQ items listed; focus on compliance and deployment readiness with secure supply chain

Terms, Conditions & Eligibility

  • EMD/Financial: Bidder must provide financial standing assurance and not be under liquidation or bankruptcy
  • Contractual rights: Option to adjust quantity up to 25% during and after order; delivery timeline adjusts accordingly
  • Certificates: Manufacturer Authorization; Malicious Code Certificate; service-center availability
  • Address for delivery: Air Force Station Security Section, Izzatnagar, Bareilly 243002
  • Obsolescence policy: Product must not be declared end-of-life for at least seven years
  • Compliance: Ensure OEM-authorized support and non-obsolete components; bid to include undertaking of financial stability

Key Specifications

  • Digital Hand-held VHF Transceiver as per MHA QR (Q2) standard

  • Delivery location: Air Force Station Security Section, Izzatnagar, Bareilly 243002

  • Quantity contingency: +25% of bid quantity; delivery period amended proportionally with minimum 30 days

  • Seven-year residual market life requirement; avoid OEM-end-of-life status

  • OEM authorization required; malicious code certificate mandatory for bid

  • Not listed: formal BOQ items; emphasis on compliance, installation readiness, and service capability

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% during contract and currency

  • OEM authorization mandatory; Malicious Code Certificate required

  • Delivery/installation at specified Air Force Station Bareilly address; 30-day minimum extension rule

  • Bidder must maintain non-liquidation status and 7-year product life continuity

  • Provide evidence of service centers and ongoing support

Important Clauses

Payment Terms

Not explicitly defined in data; bidders should expect standard government terms with milestone-based payments following delivery and installation.

Delivery Schedule

Delivery period to commence from order date; option for extended delivery period with proportional time extension; minimum 30 days when increasing quantity.

Penalties/Liquidated Damages

No explicit LD details provided; contract terms may include standard IAF penalties for delays and non-compliance.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide Manufacturer Authorization from OEM

  • Must ensure product has minimum seven-year residual market life

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar VHF transceiver supply or communications equipment

4

Financial statements demonstrating financial standing

5

EMD/Security deposit submission proof

6

Technical bid documents demonstrating compliance with MHA QR Q2

7

OEM authorizations/Certificates confirming Manufacturer Authorization

8

Malicious Code Certification document

9

Undertaking on non-liquidation or bankruptcy status

10

Proof of existing service centers or coverage for installation support

Frequently Asked Questions

How to bid for the VHF transceiver tender in Bareilly 2025?

Bidders must submit OEM authorization, Malicious Code Certificate, GST and PAN, financial statements, and experience certificates. Include EMD proof and non-liquidation undertaking. Ensure product offers meet MHA QR Q2 compliance and seven-year residual market life; delivery is to Air Force Station Izzatnagar Bareilly.

What documents are required for the Indian Air Force VHF bid in Bareilly?

Required documents include GST, PAN, financial statements, experience certificates for similar supply, OEM authorization, Malicious Code Certificate, EMD proof, service center details, and an undertaking on non-liquidation; include technical bid demonstrating MHA QR Q2 compliance.

What are the key technical standards for the IAF transceiver tender?

The tender requires MHA QR Q2 compliance and an ISI/ISO-style security posture; a Malicious Code Certificate is mandatory, and the equipment must offer seven years of residual market life; OEM authorization is essential for bid validity.

What is the delivery location for the Bareilly transceiver contract?

Deliveries and installation must occur at Air Force Station Security Section, Izzatnagar, Bareilly 243002; installation support and commissioning are part of scope where covered.

What is the 25% option clause in the Bareilly tender?

The purchaser may increase or decrease quantity up to 25% at contract placement or during currency; delivery timelines adjust proportionally with a minimum 30-day extension when increasing quantity.

What is the life-cycle requirement for the transceiver product?

The offered transceiver must have at least seven years residual market life; the OEM should not declare end-of-life within this period, ensuring long-term serviceability.

Are service centers mandatory for bidder eligibility in this tender?

Yes, bidders must demonstrate availability of service centers to support installation, commissioning, and after-sales service for the transceiver at Bareilly and nearby regions.

What is required for the malicious code certification in this bid?

Bidders must upload a Malicious Code Certificate certifying that no embedded malware will activate harmful procedures; any breach could constitute contract violation and IPR issues.

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