Hindustan Petroleum Corporation Ltd Wooden Pallets Tender India 2026 - 25% Quantity Flexibility & Delivery Terms
Bid Publish Date
11-Sep-2026, 10:09 am
Bid End Date
23-Sep-2026, 11:00 am
Location
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. Product: WOODEN PALLETS. Tender scope notes no BOQ items listed; total quantity and estimated value not disclosed. Location fields are unspecified in the provided data. Key differentiator is a flexible quantity clause allowing up to 25% increase over bid quantity and during contract currency at contracted rates. Delivery timelines align with the last date of the original delivery order, with extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. This tender requires bidders to comply with option clauses and associated delivery Extensions, with delivery periods potentially adjusted by purchaser. Context: HPCL procurement for packaging/logistics materials.
Technical Specifications & Requirements
- Product category: WOODEN PALLETS. No explicit technical specs or performance metrics are stated in the data. No BOQ items available, and no start/end dates disclosed.
- Procurement terms emphasize quantity adjustment, with extension rules tied to the original delivery period. Bidders should prepare to demonstrate capacity for scalable pallet supply and adherence to contract delivery timelines. Potential suppliers may need to align with HPCL’s standard procurement practice, ensuring timely delivery under fluctuating demand.
- No standards, certifications, or material specifications are provided in the tender data; bidders should seek clarification on material grade, dimensions, load-bearing capacity, and ISO/BIS certifications if applicable to pallets.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase or decrease the quantity by up to 25% of bid quantity at contract placement and during the contract currency at the contracted rates.
- Delivery Calculation: Additional delivery time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension up to the original delivery period may be granted.
- Compliance: Bidders must comply with option clause terms; specific EMD, payment terms, and submission requirements are not detailed in the provided data and require clarification.
- Note: No BOQ items, start date, end date, or estimated value are disclosed in the tender record.
Key Specifications
-
Product/service names: WOODEN PALLETS
-
Quantities: Up to 25% quantity variation allowed during contract, exact base quantity not disclosed
-
Delivery: Calculations based on original delivery period with minimum 30 days
-
Standards/certifications: Not specified in tender data; confirm any pallet industry standards (e.g., IS 2933, IS 10621) with HPCL
-
Quality/Testing: Not specified; request clarification on load-bearing capacity and dimensional tolerances
-
Warranty/AMC: Not specified; bidders should seek HPCL guidance on warranty terms if applicable
Terms & Conditions
-
Quantity may vary by up to 25% during contract at contracted rates
-
Delivery period extensions calculated proportionally with a 30-day minimum
-
No BOQ items or explicit technical specs disclosed; require bidder clarification
Important Clauses
Payment Terms
Not specified in provided data; bidders must obtain HPCL confirmation on advance, milestone, or milestone-linked payments.
Delivery Schedule
Delivery timeline linked to original delivery order; extended time computed as (increased quantity/original quantity) × original delivery period with minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should confirm LD/penalty framework with HPCL during clarification.
Bidder Eligibility
-
Demonstrated experience in supplying packaging pallets to large-scale buyers
-
Financial capacity to handle scalable orders (turnover not disclosed; confirm with HPCL)
-
GST registration and PAN card valid for bidding
Tender Data
Bid Details
Quantity
4000
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
Yes
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Supply of WOODEN PALLETS
Advisory Bank
ICICI
ePBG Percentage
1%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
1095
Delivery Locations
1
Delivery Cities
Mumbai
Delivery Pincodes
400013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mathivanan P | 400013,HINDUSTAN PETROLEUM CORP LTD 10TH FLOOR LUBES SBU MARATHON FUTUREX LOWER PAREL (EAST) MUMBAI - 400013 | Mumbai | Maharashtra | 400013 | 4000 | 1095 | - |
Authority Records
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Documents 4
GeM-Bidding-9843095.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Corrigendum Updates
1 Update Update
Extended Deadline
23-Sep-2026, 5:30 am
Opening Date
24-Sep-2026, 5:30 am
Required Documents
GST registration certificate
PAN card
Experience certificates (relevant to pallet supply/logistics packaging)
Financial statements or turnover proof
EMD documentation (amount not specified in data; bidders should confirm)
Technical bid documents or manufacturer/ supplier qualifications
OEM authorization or supplier credentials (if pallets are brand-specific).
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HPCL wooden pallets tender in India 2026 with quantity variation?
Bidders should prepare to submit GST, PAN, experience certificates, financials, and EMD as part of the bid. Clarify the exact base quantity, base delivery period, and the EMD amount with HPCL. Ensure readiness to comply with the 25% quantity variation and the calculation method for extended delivery periods.
What documents are required for HPCL pallets procurement bid 2026?
Submit GST registration, PAN, prior pallet-supply experience certificates, financial statements, EMD documentation, and technical bid documents. OEM authorizations or supplier credentials may be needed if pallets are brand-specific. Confirm PDFs or scanned copies as per HPCL submission guidelines.
What is the delivery extension rule for HPCL pallet contracts?
Delivery extensions depend on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause; ensure setting up scalable production capacity.
Are there any explicit pallet standards or certifications required for HPCL bid?
Not specified in the data. Bidders should seek clarification on whether ISI/BIS or other pallet-specific standards apply, and whether dimensions, load ratings, or fumigation requirements must be met before submission.
What is the scope of quantity variation allowed in HPCL pallets tender?
The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the contract currency at contracted rates, requiring scalable production planning.
How to check eligibility criteria for HPCL packaging pallets tender 2026?
Verify classic eligibility: GST and PAN validity, demonstration of pallet-supply capability, annual turnover capacity, and compliance with HPCL procurement terms. Seek explicit confirmation of minimum turnover and years of experience from HPCL.
What is the importance of OEM authorizations in HPCL pallet tender?
OEM authorizations may be required if pallets are brand-specific. Ensure suppliers have authorization documents, brand-specific certifications, and the ability to supply under HPCL contract terms, plus any warranty or service agreements.