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Oil India Limited LED Lighting Tender 2025 for 90 W Street Light, LED Luminaires & Post Top Lanterns

Bid Publish Date

23-Oct-2025, 8:32 am

Bid End Date

13-Nov-2025, 9:00 am

Location

KAMRUP , ASSAM

Progress

Issue23-Oct-2025, 8:32 am
Award22-Feb-2026, 3:06 am
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Quantity

2220

Category

90 WATT STREET LIGHT LED LUMINAIRE

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Specifications: 90 W LED street light luminaires and related LED fixtures (round/square downlights, post top lanterns, landscape luminaires, batten integrated, 1200 mm variants)
  • • Delivery flexibility: quantity may increase up to 25% during contract; extended delivery period rules apply with minimum 30 days
  • • Warranty: minimum 1-year warranty from date of delivery
  • • GST handling: bidder responsible for GST; reimbursement as actuals or applicable rate (whichever lower)
  • • Vendor formation: submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
  • • Scope: supply-only; no installation; the terms emphasize procurement and delivery at contract rates

Categories 7

DISCRETE COMPONENTS LANDSCAPE LED LIGHT LIGHT AND BULBS LED LUMINARIES OT CEILING LIGHT LED STREET LIGHT

Tender Overview

Oil India Limited seeks supply-only bids for a range of LED lighting products, including 90 W street light LED luminaires, LED round and square downlights, LED post top lanterns, LED landscape luminaires, LED batten integrated fixtures, and 1200 mm variants. The scope is limited to the supply of goods, with an emphasis on compliant, warrantied units delivered to unspecified locations under standard procurement terms. A key differentiator is the buyer’s option to adjust quantity up to 25% during and after award, at contracted rates, with delivery timelines tied to the last delivery order date. The vendor creation process requires PAN, GSTIN, cancelled cheque, and EFT mandate. A one-year warranty is mandated on delivery. This tender emphasizes GST handling by bidders and compliance with purchaser terms.

Technical Specifications & Requirements

  • Product category: LED street/area luminaires and related LED lighting fixtures
  • Scope: supply of goods only (no installation) with warranty of at least 1 year from date of delivery
  • Documentation: PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank
  • GST: bidder to determine applicable GST; reimbursement as actuals or applicable rate, whichever is lower
  • Delivery terms: option to increase quantity by up to 25%; extended delivery period rules apply; timing linked to last original delivery order date
  • Warranty/ATC: warranty period and terms included in bid; items must meet purchaser warranty clause
  • Payment terms: GST treatment as per bidder’s compliance; no explicit payment schedule provided, check terms in ATC
  • Clause: suppliers must comply with option clause and deliver within extended timelines when exercised

Terms, Conditions & Eligibility

  • EMD: not specified in provided data; ensure compliance with standard Oil India Limited bidding practices
  • Vendor code: submission requires PAN, GSTIN, cancelled cheque, EFT mandate
  • Warranty: minimum 1 year warranty from delivery date
  • Quantity: bid may be increased by up to 25% during contract; delivery period adjusts with a minimum 30 days
  • GST: bidder bears GST implications; reimbursement policy as per actuals or lower applicable rate
  • Documentation: provide required KYC and bank details for vendor code creation
  • Delivery: supply-only scope; no installation included
  • Compliance: bidders must adhere to ATC and option clause provisions

Key Specifications

  • Product names: LED 90 W street light luminaire; LED round downlight 18 W; LED square downlight; LED post top lantern; LED landscape luminaire; LED batten integrated; 1200 mm variants

  • Scope: supply of goods only; no installation

  • Warranty: minimum 1 year from date of delivery

  • Delivery: option to increase quantity by 25% at contracted rates; delivery timeline linked to last original delivery order date

  • GST: bidder responsible for GST; reimbursement as actuals or lower applicable rate

Terms & Conditions

  • EMD: not specified in data; follow standard Oil India Limited bidding practice

  • Delivery: 25% quantity flex with extended delivery period rules and 30-day minimum

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor code creation

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or as per applicable rates, whichever is lower

Delivery Schedule

Option to increase quantity up to 25%; extended delivery period calculated with a minimum of 30 days

Warranty/Liability

Warranty of at least 1 year from date of delivery; supplier to honor warranty terms in bid

Bidder Eligibility

  • Submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation

  • Provide goods-only supply capability for LED lighting fixtures

  • Demonstrate ability to meet 1-year warranty on delivered items

Documents 12

GeM-Bidding-8463758.pdf

Main Document

Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Any vendor code creation documents as per Oil India Limited procedure

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Oil India Limited LED lighting tender 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. The scope covers supply-only of LED luminaires including 90 W street lights and related fixtures. Ensure 1-year warranty and GST compliance; review option clause allowing up to 25% quantity variation.

What documents are required for Oil India LED lighting procurement bid?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and any vendor code creation forms. Ensure goods can be supplied without installation and that warranty terms are clearly stated in the bid response.

What is the warranty requirement for Oil India LED fixtures?

All items must carry a warranty of at least 1 year from the date of delivery to Oil India Limited. Bidders should quote accordingly and specify warranty coverage, service support terms, and defect handling procedures in the technical bid.

What is the quantity variation allowed in Oil India LED tender?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract award and during the contract period, with extended delivery period rules applying as per the ATC terms.

What are the submission requirements for vendor code creation in this tender?

Submit PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank. These documents enable vendor code creation and allow participation in the Oil India Limited lighting procurement.

What is the scope of supply for Oil India LED lighting tender?

Scope is strictly supply of goods; installation and commissioning are not included. Ensure timely delivery of LED luminaires and related fixtures as per contract terms and quantity adjustments when invoked.

What happens if GST rates change for Oil India LED tender submissions?

GST handling is bidder-responsible; reimbursement will be as actuals or lower applicable rates, whichever is lesser. Include GST calculations in the financial bid and provide supporting tax invoices.

What is the delivery timeline rule for extended quantities in this tender?

Delivery period for added quantity is calculated as (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this up to the original delivery period under option clause.