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GEM

Indian Air Force Repair and Overhauling Service for Multifunction Machines in Gwalior Madhya Pradesh 2025

Bid Publish Date

22-Nov-2025, 12:17 pm

Bid End Date

27-Nov-2025, 1:00 pm

Location

GWALIOR , MADHYA PRADESH

Progress

Issue22-Nov-2025, 12:17 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 26

BP INSTRUMENT SMART POSITIONER VOLTMETER PLATFORM SCALE DECIBEL METER WATTMETERS GLUCOMETER AMC OF ELECTRONIC PYROMETERS ARTICULATING LAZY ARMS PARAMETER TEST PRESSURE GAUGE TESTING INSTRUMENT THICKNESS GAUGE TORQUE TESTER WEIGH BRIDGE THERMOWELLS MAINTENANCE CONTRACT OF ELECTRONIC WATER LEVEL RECORDER BODYWEIGHT MEASURING SCALE MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER RADIO FREQUENCY ANALYSER WEIGHTS AUDIOMETERS ROUTINE MAINTENANCE

Tender Overview

The Indian Air Force, Department of Military Affairs, seeks a contractor to perform Repair and Overhauling Services for Multifunction Machines (MFM) and the Calibration Rig (GUPM-300) at Buyer Premises in GWALIOR, MADHYA PRADESH. The engagement covers servicing, overhaul, and maintenance tasks for the specified equipment category, with an emphasis on calibrated, mission-ready MFM systems. The scope relies on supplier capabilities to handle on-site and shop repairs, tooling, and skilled technician deployment. A key differentiator is the inclusion of an option clause permitting contract quantity or duration adjustments up to 25% and an excess settlement provision for additional charges within defined limits. Unique ATC clauses require ink-signed documents uploaded with the bid.

Technical Specifications & Requirements

  • Product/Service: Repair and Overhauling Service for Multifunction Machines (MFM) and Calibration Rig GUPM-300
  • Location: GWALIOR, MADHYA PRADESH (474001)
  • Scope: On-site and potentially workshop maintenance, calibration, and parts replacement as per service requirements
  • Quantities/Value: Not disclosed; contract may allow up to 25% quantity/duration variation per ATC
  • Compliance: Service providers must upload all required certificates and documents; ATC mandates ink-signed terms
  • Delivery/Timeline: Not specified; contract terms permit flexible duration changes up to 25%
  • Documentation: Upload relevant technical qualifications and OEM authorizations as applicable
  • Special Clauses: Excess settlement option for invoicing; mandatory documentary support for extra charges

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; bidders must check ATC for exact amount and method of payment
  • Duration: Contract quantity/duration can be revised up to 25% during issue and post-issuance
  • Documentation: Upload all certificates and bid-specific terms with firm stamp; inked terms must be signed
  • Compliance: Non-submission of required documents may lead to rejection at technical evaluation
  • ATC: Additional terms to be adhered to; bidders must align with buyer-added clauses for scope of work
  • Warranty/Support: Not specified; bidders should infer standard post-maintenance support from MFM repair contracts

Key Specifications

  • Product/service names: Repair and Overhauling Service for Multifunction Machines (MFM); Calibration Rig (GUPM-300)

  • Estimated value: Not disclosed; contract quantity may vary up to 25% per ATC

  • Delivery/installation location: Buyer Premises, GWALIOR, MP

  • Standards/Certifications: Not specified in data; bidders must provide required documents per ATC

  • Experience: Demonstrated capability in overhaul of multifunction devices and calibration rigs

Terms & Conditions

  • Option Clause allows quantity/duration changes up to 25% at contract issue and post-issuance

  • Excess Settlement enables additional charges within a defined percentage with supporting documents

  • Ink-signed Buyer Added Terms and Conditions / Scope of Work with firm stamp required

Important Clauses

Payment Terms

Payment terms subject to ATC; EMD details not disclosed in tender data

Delivery Schedule

Delivery/maintenance timelines not specified; contract allows 25% variation in duration

Penalties/Liquidated Damages

No explicit LD% listed in provided data; penalties to be defined in ATC

Bidder Eligibility

  • Demonstrated experience in repair/overhauling of multifunction machines or similar equipment

  • Compliance with all bid documents and ink-signed terms

  • Ability to provide OEM authorizations or equivalent certifications if required

Documents 6

GeM-Bidding-8622406.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Repair and Overhauling Service - Multifunction Machines MFM; KYOCERa; Yes; Buyer Premises

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Closed: 21 August 2025
GEM

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Required Documents

1

GST registration

2

Permanent Account Number (PAN) card

3

Experience certificates relevant to repair/overhauling of multifunction machines or calibration rigs

4

Financial statements or turnover proof (as applicable per ATC)

5

Bid security/EMD documents (as specified in ATC)

6

Technical bid documents demonstrating capability for repair/overhaul work

7

OEM authorizations or certifications (if required by ATC)

8

Ink-signed Buyer Added Terms and Conditions / Scope of Work document with firm stamp

9

Any certificates referenced in Bid Document, ATC and Corrigendum

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for repair and overhauling service tender in Gwalior

To bid for the IAF repair/overhaul service, ensure you submit ink-signed ATC terms, upload all required certificates, provide OEM authorizations if needed, and attach EMD documents per the ATC. Include experience proof in similar maintenance projects and demonstrate capability for MFM and GUPM-300 calibration rig servicing.

What documents are required for MFM maintenance tender in MP

Essential documents include GST registration, PAN, experience certificates for similar repairs, financial statements, EMD submission, technical bid, and ink-signed Scope of Work with firm stamp. OEM authorizations strengthen eligibility; ensure all bid documents align with ATC requirements.

What are the key technical requirements for MFM repair in Gwalior

Key requirements focus on repair/overhaul capability for Multifunction Machines and the Calibration Rig GUPM-300. Prepare evidence of prior overhaul experience, on-site maintenance capabilities, and supplier readiness to deploy skilled technicians; ensure certificates and documents are uploaded per Bid Document and ATC.

When is the bid submission deadline for this IAF tender

The data provided lacks explicit dates; bidders must refer to the official e-tender portal and the corresponding ATC for the final submission deadline and last date for bid submission; ensure timely submission of ink-signed terms and required certificates.

How does the 25% quantity/duration option affect bids in MP

The option clause allows a 25% increase or decrease in contract quantity or duration at contract issue and post-issuance. Bidders must accept revised quantities/durations and adjust pricing accordingly, with compliance to these changes reflected in the invoicing process.

What is the excess settlement provision for this service

Excess settlement permits extra charges up to a defined percentage of the item-level total, including addons. Providers must declare applicability at invoice creation and submit supporting documents; total invoice value cannot exceed the approved excess settlement percentage.

What standards or certifications are required for IAF MFM maintenance

While no explicit standards are listed, bidders should submit relevant certificates and OEM authorizations, and align with ATC requirements. Ensure all technical documentation is certified and uploaded to demonstrate capability for MFM and calibration rig servicing.