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Indian Army Leh Fuel & Brake System Spare Parts Tender 2025 - ISO 9001 Certified Supply, 1 Year Warranty

Bid Publish Date

28-Oct-2025, 2:21 pm

Bid End Date

07-Nov-2025, 3:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR
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Progress

RA
Issue28-Oct-2025, 2:21 pm
Reverse Auction11-Nov-2025, 5:00 pm
AwardCompleted
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Quantity

42

Category

Fuel Filter Assy Double

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Post-delivery inspection by Board of Officer, 14 Corps Zonal Workshop, Leh
  • • Single & double fuel filter assemblies, brake shoe components and related parts listed
  • • Installation, commissioning, training and maintenance service network mandated in India
  • • Upload service center details near consignee destinations
  • • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • Exact EMD amount, delivery schedule and payment terms to be defined in ATC

Categories 20

VALVE PARTS AND ACCESSORIES AIR CYLINDERS BRAKE WATER COOLED ENGINE BLOTTING ACCESSORIES BRAKE ASSEMBLY CABIN COMPRESSED AIR CONTROL ROD VALVE BRAKE SYSTEM AIR BRAKE HEATING EQUIPMENTS BREAK GEAR FUEL FILTERS AIR GENERATOR BRAKE LEVER PNEUMATIC WORM GEAR HYDRAULIC BRAKE

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a broad category of automotive spares including Fuel Filter Assembly (Single & Double), Brake Shoes & Springs, Fuel Filter Cloth/Paper, Clutch Release Bearing, Air Dryer, Radiator Mounting, Brake Chamber, Control Rod Assembly, Clutch Master / Slave Cylinders and related components. The work location is Leh, Jammu & Kashmir (194101) with delivery/installation at 14 Corps Zonal Workshop, Phyang Sub Sector North Leh. While the exact quantities and estimated value are not disclosed, the BoQ shows 17 items and a multi-item requirement, implying a broad supply contract for ongoing maintenance of military vehicles. A distinguishing factor is the mandatory OEM/installation capability and diverse component set across multiple sub-systems requiring after-sales service coverage in India.

  • Organization: Indian Army
  • Product/Service: Automotive spares including filters, brake and clutch components, air systems, and related assemblies
  • Location: Leh, Jammu & Kashmir
  • Key differentiator: ISO 9001 certification requirement and post-delivery service network in India
  • Context: Pre-dispatch or post-receipt inspection by the Board of Officer, 14 Corps Zonal Workshop

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required (OEM acceptable); installation, commissioning, and testing scope implies integration with existing military fleets
  • Warranty: 1 year warranty from final acceptance or after installation/commissioning; OEM warranty certificates to be provided at delivery
  • Serviceability: Establishment of Installation, Commissioning, Training, Troubleshooting and Maintenance service groups in India; service centers near consignee destinations to be uploaded
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents; proof of past experience via contracts or client certificates
  • Inspection: Pre-dispatch or post-receipt inspection options; inspection by nominated agencies or Board of Officer, 14 Corps Zonal Workshop at Leh
  • Delivery: Delivery and installation address: 14 Corps Zonal Workshop, Near LSRC, Phyang Sub Sector North Leh, Leh Ladakh; exact delivery timeline to be defined in the RFP
  • EMD/Financials: Not disclosed in the data; bidders must meet documented EMD requirements per ATC and Corrigendum

Terms, Conditions & Eligibility

  • EMD/Deposit: Amount and method to be specified in ATC; bidders must upload required certificates to avoid rejection
  • Experience: Valid proof of past performance through contract/invoice or client certificate confirming similar supply/installation activities
  • Delivery & Installation: On-site at 14 Corps Zonal Workshop Leh; installation and commissioning included if scope covers it
  • Certificates: ISO 9001 mandatory; other certifications as per bid documents
  • Vendor Onboarding: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor code creation
  • Warranty & After-Sales: 1-year warranty; ensure service centers and response capability across India
  • Payment Terms: To be specified in ATC; typical government terms apply with post-delivery payment considerations
  • Penalties & SLAs: LD or penalties to be detailed in the contract; contingent on performance parameters

Key Specifications

  • Product categories: Fuel Filter Assembly (Single & Double), Brake Shoe/Returning Spring, Fuel Filter Cloth & Paper, Clutch Release Bearing, Air Drain Unit, Radiator Mounting, Brake Shoe Lining (Front & Sub Assembly), Change Over Valve, Air Dryer, Spring Brake Chamber, Control Rod Assembly, Cabin Hood Lock, Clutch Master/Slave Cylinders

  • Delivery/install location: 14 Corps Zonal Workshop, Near LSRC, Phyang Sub Sector North Leh, Leh Ladakh

  • Quality/standards: ISO 9001 certified; OEM warranty certificates required at delivery

  • Warranty: 1 year from final acceptance or post-installation testing

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; past experience proofs

Terms & Conditions

  • ISO 9001 certification mandatory for bidder or OEM

  • 1-year warranty from final acceptance or after commissioning

  • Inspection by Board of Officer or nominated agency at Leh

  • Delivery and installation at 14 Corps Zonal Workshop Leh

  • Mandatory vendor documentation for EFT and banking details

Important Clauses

Payment Terms

Payment terms to be defined in ATC; typically government terms apply including milestone and acceptance-based payments

Delivery Schedule

Delivery timeline to be specified in ATC; on-site delivery and commissioning at 14 Corps Zonal Workshop Leh

Penalties/Liquidated Damages

Penalties to be specified in procurement contract; performance-based LD for delays or non-compliance

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Experience in supplying/instlling automotive spares and assemblies for defense or similar fleets

  • Valid PAN and GSTIN with ability to furnish EFT mandate

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Fuel Filter Assy Double , Fuel Filter Assy Single , Brake Shoe Returning Spring , Front Brake Shoe Spring , Fuel Filter Cloth , Fuel Filter Paper , Clutch Release Bearing , Air Drain Unit , Radiator Mounting , Brake Shoe Lining Front , Brake Shoe Lining Sub Assy , Change Over Valve , Air Dryer , Spring Brake Chamber , Control Rod Assy Cabin Hood Lock , Clutch Master Cylinder , Clutch Sleave Cylinder

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-8520385.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 17 Items Sign in for GEM prices

#1

Fuel Filter Assy Double

AS PER TECHNICAL SPECIFICATION

2 nos Delivery: 15 days
#2

Fuel Filter Assy Single

AS PER TECHNICAL SPECIFICATION

2 nos Delivery: 15 days
#3

Brake Shoe Returning Spring

AS PER TECHNICAL SPECIFICATION

4 nos Delivery: 15 days
#4

Front Brake Shoe Spring

AS PER TECHNICAL SPECIFICATION

4 nos Delivery: 15 days
#5

Fuel Filter Cloth

AS PER TECHNICAL SPECIFICATION

4 nos Delivery: 15 days
#6

Fuel Filter Paper

AS PER TECHNICAL SPECIFICATION

2 nos Delivery: 15 days
#7

Clutch Release Bearing

AS PER TECHNICAL SPECIFICATION

2 nos Delivery: 15 days
#8

Air Drain Unit

AS PER TECHNICAL SPECIFICATION

4 nos Delivery: 15 days
#9

Radiator Mounting

AS PER TECHNICAL SPECIFICATION

3 nos Delivery: 15 days
#10

Brake Shoe Lining Front

AS PER TECHNICAL SPECIFICATION

4 box Delivery: 15 days
#11

Brake Shoe Lining Sub Assy

AS PER TECHNICAL SPECIFICATION

4 nos Delivery: 15 days
#12

Change Over Valve

AS PER TECHNICAL SPECIFICATION

2 nos Delivery: 15 days
#13

Air Dryer

AS PER TECHNICAL SPECIFICATION

1 nos Delivery: 15 days
#14

Spring Brake Chamber

AS PER TECHNICAL SPECIFICATION

1 nos Delivery: 15 days
#15

Control Rod Assy Cabin Hood Lock

AS PER TECHNICAL SPECIFICATION

1 nos Delivery: 15 days
#16

Clutch Master Cylinder

AS PER TECHNICAL SPECIFICATION

1 nos Delivery: 15 days
#17

Clutch Sleave Cylinder

AS PER TECHNICAL SPECIFICATION

1 nos Delivery: 15 days

Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate

5

Past experience proofs (contracts, invoices, client certificates)

6

ISO 9001 certificate (bidder or OEM)

7

OEM authorization (if applicable)

8

Technical bid/documentation per ATC and Corrigendum

Reverse Auction Schedule

Completed

Start

11-Nov-2025, 5:00 pm

End

12-Nov-2025, 5:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
AAY EFF TRADERS   Under PMA
-07-11-2025 12:42:28
2
M/S METRIGHT MOTORS   Under PMA
-07-11-2025 13:01:22
3
Maple combines   Under PMA
-07-11-2025 13:23:52

Financial Results

Rank Seller Price Item
L1
AAY EFF TRADERS   Under PMA
Item Categories : Fuel Filter Assy Double,Fuel Filter Assy Single,Brake Shoe Returning Spring,Front Brake Shoe Spring
L2
M/S METRIGHT MOTORS (MSE)( MSE Social Category:General )    Under PMA
Item Categories : Fuel Filter Assy Double,Fuel Filter Assy Single,Brake Shoe Returning Spring,Front Brake Shoe Spring
L3
Maple combines (MSE)( MSE Social Category:General )    Under PMA
Item Categories : Fuel Filter Assy Double,Fuel Filter Assy Single,Brake Shoe Returning Spring,Front Brake Shoe Spring

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

What documents are required for this tender in Leh?

Bidders must submit GST certificate, PAN card, cancelled cheque, EFT mandate, ISO 9001 certificate (bidder or OEM), and past experience proofs (contracts or client certificates). Ensure OEM authorizations if applicable and upload all documents per ATC/corrigendum to participate.

How to meet ISO 9001 requirements for this Army tender in Leh?

Provide valid ISO 9001 certification for the bidder or OEM, along with OEM warranty certificates for the supplied components. Ensure the quality management system is auditable and supported by service capabilities across India.

What is the warranty period for supplied spares in this procurement?

The warranty is 1 year from final acceptance or after installation/commissioning. OEM warranty certificates must be submitted at delivery and the seller must guarantee rectification of any breakdown during the warranty period.

Where will delivery and installation occur for this tender in 2025?

Delivery/installation is at the 14 Corps Zonal Workshop, Near LSRC, Phyang Sub Sector North Leh, Leh Ladakh. Pre/post inspection arrangements may apply, with Board of Officer oversight for acceptance testing.

What past-experience documents are acceptable for eligibility?

Acceptable proofs include contract copies with invoices, execution certificates from clients, or third-party notes confirming similar supply/installation work. Self-certification on invoices can supplement but authoritative client documents strengthen eligibility.

What components are covered under this Army procurement?

The BOQ encompasses Fuel Filter Assembly (Single & Double), Brake Shoes & Springs, Fuel Filter Cloth/Paper, Clutch Release Bearing, Air Dryer, Radiator Mounting, Brake Shoe Lining, Control Rod Assembly, and related brake and clutch components.

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