Odisha Electronics And Information Technology Department Khordha AV and Data Wall Tender 2026 - ISI/ISO Standards, IPv6 Readiness
Progress
Tender Overview
The Odisha Electronics And Information Technology Department invites bids for a broad AV and data wall procurement in Khordha, Odisha, covering items such as data wall displays, LED controllers, LED software, stabilizers, data processing units, online UPS, POE switches, internet routers, LAN patch cords, pole fabrication & installation, outdoor speakers, protection enclosures, cloud/web applications, API integration, hosting, and one-time delivery, installation, commissioning, with CAMC for two years and three-year support engineering. The bid carries an EMD of ₹60,00,000 and requires scope-inclusive pricing for supply, installation, testing and commissioning. Bidders must ensure IPv6 readiness from day one and provide a Malicious Code Certificate. OEM authorization and imported-product serviceability in India are mandatory. Unique terms include a 25% quantity flex and delivery-time extension calculations. Location: Khordha, Odisha; primary category includes data wall display & AV integration.
Technical Specifications & Requirements
- Data wall display with on-site OEM warranty (years to be specified) and data wall controller for multiscreen viewing.
- Display technology, lamp/light source, diagonal screen size, horizontal/vertical resolutions, bezel width, brightness, and data wall controller availability are part of scope; exact numbers not specified in data.
- Equipment must be IPv6-ready from day one; Malicious Code Certificate included to certify absence of embedded malware.
- OEM authorization required; where authorized distributors bid, OEM/Original Service Provider details must accompany the bid.
- Imported products require a registered Indian office for after-sales service with certificate submitted.
- Scope of supply includes Supply, Installation, Testing and Commissioning (SITC).
- On-site warranty terms and cloud/web hosting/API integration capabilities should align with the procurement.
Terms, Conditions & Eligibility
- EMD: ₹60,00,000; payment terms and submission to be aligned with standard procurement norms.
- Delivery terms allow a 25% quantity variance at purchase and during contract currency at contracted rates, with calculated delivery extension formula,
- IPv6 readiness mandatory; Malicious Code Certificate mandatory.
- OEM Authorization required; if bidding via authorized distributors, include OEM authorization certificate.
- Scope of supply mandates SITC (Supply, Installation, Testing, Commissioning).
- For imported products, mandatory Indian after-sales service office and related certificate.
- Warranty and penalties per buyer terms to be adhered to; data wall and AV components require specified performance/acceptance criteria.
Key Specifications
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Data wall display with multiscreen viewing capability
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On-site OEM warranty (specify years in tender response)
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IPv6 readiness from day one
-
Malicious Code Certificate confirming no embedded malware
-
OEM authorization or authorized distributor certificate
-
Imported product must have Indian registered office for after-sales service
-
Scope includes SITC: Supply, Installation, Testing and Commissioning
-
Data wall controller availability and data processing unit coupling
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LED controller, LED software, stabilizer and UPS units as part of integrated system
Terms & Conditions
-
EMD of ₹60,00,000; submission per buyer terms
-
Delivery quantity may vary up to 25% during contract
-
IPv6 readiness and Malicious Code Certificate mandatory
-
OEM authorization required for all bids
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Imported products require Indian after-sales service office
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Scope includes SITC; hosting and API integration may apply
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Warranty terms and penalties as per contract
Important Clauses
Payment Terms
EMD of ₹60,00,000; payment terms aligned to standard tender practices; third-party finance terms to be clarified in bid.
Delivery Schedule
Option clause allows up to 25% quantity change; delivery duration calculated by (additional quantity/original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Penalties applicable for late SITC delivery; per-day LD terms to be specified in contract.
Bidder Eligibility
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Experience in supply and installation of AV/data wall systems or related ICT infrastructure
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Evidence of financial capacity to bid for ₹60 Lakh EMD-equivalent projects
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Authorised OEM/Distributors with valid authorization certificates
Tender Data
Bid Details
Quantity
1102
Category
data wall display
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2000
OEM Avg. Turnover
16000
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
data wall display (Q2) , LED Controller , LED Software , Stabilizer , Data Processing Unit , Online UPS , POE Switch , Internet Router with Internet Connectivity , LAN Patch Cord , Pole Fabrication and Installation , Outdoor Speaker , Protection enclouser , Cloud Web Application , API Integration , Hosting , One time delivery installation commissioing , CAMC Two years , Support Engineer Three Years
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
63
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
56
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Debraj Behera | 751013,Plot No. N1-7/D, Acharyavihar Square | Khordha | Odisha | 751013 | 66 | 56 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9454123.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Extended Deadline
18-Sep-2026, 9:30 am
Opening Date
18-Sep-2026, 10:00 am
Update
Extended Deadline
02-Sep-2026, 9:30 am
Opening Date
02-Sep-2026, 10:00 am
Update
Extended Deadline
18-Aug-2026, 9:30 am
Opening Date
18-Aug-2026, 10:00 am
Update
Extended Deadline
20-Jul-2026, 9:30 am
Opening Date
20-Jul-2026, 10:00 am
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
LED Controller
LED Controller
LED Software
LED Software
Stabilizer
Stabilizer
Data Processing Unit
Data Processing Unit
Online UPS
Online UPS
POE Switch
POE Switch
Internet Router with Internet Connectivity
Internet Router with Internet Connectivity
LAN Patch Cord
LAN Patch Cord
Pole Fabrication and Installation
Pole Fabrication and Installation
Outdoor Speaker
Outdoor Speaker
Protection enclouser
Protection enclouser
Cloud Web Application
Cloud Web Application
API Integration
API Integration
Hosting
Hosting
One time delivery installation commissioing
One time delivery installation commissioing
CAMC Two years
CAMC Two years
Support Engineer Three Years
Support Engineer Three Years
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | LED Controller | LED Controller | 66 | no | debrajbehera | 56 | |
| 2 | LED Software | LED Software | 66 | no | debrajbehera | 56 | |
| 3 | Stabilizer | Stabilizer | 66 | no | debrajbehera | 56 | |
| 4 | Data Processing Unit | Data Processing Unit | 66 | no | debrajbehera | 56 | |
| 5 | Online UPS | Online UPS | 66 | no | debrajbehera | 56 | |
| 6 | POE Switch | POE Switch | 66 | no | debrajbehera | 56 | |
| 7 | Internet Router with Internet Connectivity | Internet Router with Internet Connectivity | 66 | no | debrajbehera | 56 | |
| 8 | LAN Patch Cord | LAN Patch Cord | 132 | no | debrajbehera | 56 | |
| 9 | Pole Fabrication and Installation | Pole Fabrication and Installation | 66 | no | debrajbehera | 56 | |
| 10 | Outdoor Speaker | Outdoor Speaker | 66 | no | debrajbehera | 56 | |
| 11 | Protection enclouser | Protection enclouser | 66 | no | debrajbehera | 56 | |
| 12 | Cloud Web Application | Cloud Web Application | 1 | lump sum | debrajbehera | 56 | |
| 13 | API Integration | API Integration | 66 | no | debrajbehera | 56 | |
| 14 | Hosting | Hosting | 1 | lump sum | debrajbehera | 56 | |
| 15 | One time delivery installation commissioing | One time delivery installation commissioing | 66 | no | debrajbehera | 56 | |
| 16 | CAMC Two years | CAMC Two years | 2 | years | debrajbehera | 56 | |
| 17 | Support Engineer Three Years | Support Engineer Three Years | 108 | man months | debrajbehera | 56 |
Categories
30
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AV/data wall projects
Audited financial statements for last 2-3 years
EMD payment proof (₹60,00,000) via DD/online
Technical bid documents highlighting SITC scope
OEM authorization certificate or manufacturer authorization
Malicious code certification certificate
Imported product supplier certificate with Indian service office address
Product technical literature and compliance certificates (IPv6 readiness, data wall controller, etc.)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Display Technology | LED |
| Specification | Lamp /Light Source | LED |
| Specification | Diagonal Screen Size (cm) | 325 or higher |
| Specification | Horizontal Resolution (Pixel) | 8960.0 Or higher |
| Specification | Vertical Resolution (Pixel) | 1800.0 Or higher |
| Specification | Bezel to Bezel Width (mm) | 0 |
| Specification | Brightness (nits) | 1000 |
| Specification | Availability of Data wall controller (For multiscreen viewing) | Yes |
| Specification | On Site OEM Warranty (Year) | 3.0 |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for data wall display tender in Khordha Odisha 2026?
Bidders must satisfy EMD of ₹60,00,000, provide OEM authorization, Malicious Code Certificate, and IPv6 readiness. Submit SITC scope with GST, PAN, financials, and experience certificates; ensure Indian after-sales service for imported products and address the 25% quantity flex clause in delivery planning.
What documents are required for Odisha AV procurement bid 2026?
Required documents include GST certificate, PAN, 3-year financial statements, SITC technical bid, OEM authorization, Malicious Code Certificate, EMD proof, and manufacturer/service provider contact details; for imported items, provide Indian service office certificate and authorized distributor letter.
What are the IPv6 readiness requirements for this tender?
All IT equipment must be IPv6-ready from day one. Bidders must certify IPv6 compatibility in the technical bid and include documentation showing network addressing support, firmware readiness, and security configurations aligned with IPv6 standards.
What is the scope of supply for this Odisha procurement?
Scope includes Supplies, Installation, Testing and Commissioning (SITC) of data wall displays and associated AV/ICT components, plus hosting and API integration where specified, with two-year CAMC and three-year support in the terms.
What are the delivery-extension rules for quantity changes?
Up to 25% quantity variation is allowed at contract placement and during the currency at contracted rates; additional time is calculated as (additional/original) × original delivery period, minimum 30 days, with extensions possible up to the original period.
What certifications and OEM authorizations are required?
Bid must include OEM authorization; if bidding via authorized distributors, submit distributor details and OEM certificate. Malicious Code Certificate and data wall controller/IS standards compliance must be demonstrated for all hardware and software.
What is the bid location and main procurement category?
The tender pertains to the Electronics And Information Technology Department Odisha, Khordha, with categories spanning data wall displays, LED hardware, UPS, routers, switches, cloud hosting, API integration, and CAMC/SITC services for the 2026 procurement year.
How to ensure data security with the Malicious Code Certificate?
Bidders must certify that hardware/software contains no embedded malicious code that could damage or exfiltrate data; breach consequences include contract termination and possible liability for damages due to IPR or security breaches.