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Rural Development and Panchayat Raj Department Karnataka HPLC System Tender Bijapur 2026 - NGSP/IFCC Certified, CE/FDA, 2-8 Degree C Capabilities

Bid Publish Date

16-Feb-2026, 12:23 pm

Bid End Date

26-Feb-2026, 1:00 pm

Location

BIJAPUR , KARNATAKA

Progress

Issue16-Feb-2026, 12:23 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • NGSP certified and IFCC-traceable HPLC system for HbA1c/HbA2/Hb F testing
  • • Bi-directional LIS interface requirement and inbuilt system checks
  • • Dual program mode without reagent changes; seamless HbA1c to HbA2/HbF transition
  • • Capillary collection kit with 2-8°C stability for 14 days (if applicable)
  • • FDA and CE certifications; IS/IFCC traceability documentation
  • • 5-day window for Detailed Design Drawings and advance sample approvals; option for 25% quantity increase
  • • Supply, installation, testing, commissioning scope included

Categories 11

HIGH PERFORMANCE LIQUID CHROMATOGARPHY ORGANIC CARBON ANALYZERS BIOCHEMISTRY TECHNICIAN WATER ANALYZERS AGILENT CHEMICAL TESTING CHEMICAL EVALUATION INSTRUMENTS ULTRA PERFORMANCE LIQUID CHROMATOGRAPHY HIGH PRESSURE LIQUID CHROMATOGRAPH CHROMATOGRAPHY LAB INSTRUMENT HPLC

Tender Overview

Rural Development and Panchayat Raj Department, Karnataka invites bids for a High Performance Liquid Chromatography (HPLC) System for diagnostic use in Bijapur, Karnataka (586101). Estimated value and EMD are not disclosed. The procurement emphasizes IS/NGSP-IFCC traceability, dual HbA1c/HbA1c(HbA2/Hb F) testing without reagent changes, and LIS interoperability. Unique requirements include inbuilt system checks, bi-directional LIS, and remote sample handling capabilities. This procurement targets a system capable of concurrent sample analysis with NGSP and IFCC reporting on patient, control, and calibrator reports. The project scope includes supply, installation, testing, and commissioning. The option clause supports +/-25% quantity variation at contract execution and during currency, with delivery timelines adjusted if design approvals delay.

Technical Specifications & Requirements

  • Category: Set 1; Product: HPLC System with HbA1c/HbA2/Hb F testing mode (dual program) without reagent switching
  • Key capabilities: minimum concurrent samples analyzed; built-in system check for cartridge, buffers, reagents, waste; LIS bi-directional interface; 2-8°C sample stability for 14 days via capillary collection kit (if available)
  • Reporting: NGSP certified and traceable to IFCC reference method; NGSP & IFCC on single patient/report, control, calibrator reports
  • Certifications: US FDA certified; CE European certified; evidence of IS IFCC traceability
  • Delivery/Drawings: Detailed Design Drawings approved within 5 days post-award; approval or modification list within 5 days; advance sample approvals within 5 days
  • Scope of supply: includes installation, testing, commissioning; samples may be increased up to 25% under option clause

Terms, Conditions & Eligibility

  • EMD/Performance: Amount and method not disclosed; bidders must comply with option clause increasing quantity up to 25%; delivery period adjustable for design/sample approval delays
  • Pre-approval: Advance sample approvals required within 5 days; if delayed, delivery period is refixed without LD
  • GST: GST applicability to be determined by bidder; reimbursement as per actuals or lower quoted rate
  • Documentation: Advance design/sample approvals, GST certificate, PAN, and technical compliance documents to be maintained; site-specific installation details to be provided
  • Warranty/Support: Post-installation commissioning and support terms implied; penalties or LD not explicitly stated in tender data
  • Delivery & payment: Delivery schedule linked to acceptance of drawings and samples; payment terms to be finalized per contract

Key Specifications

  • HPLC system with HbA1c/HbA2/Hb F dual-program testing

  • Minimum concurrent sample analysis capacity (specific number not disclosed)

  • Bi-directional Laboratory Information System (LIS) interface

  • Inbuilt parameter check for cartridges, buffers, reagents, waste

  • NGSP certified and IFCC traceable reporting on patient, control, calibrator reports

  • Capillary collection kit option with 2-8°C 14-day stability (if available)

  • US FDA and CE certifications; IS/IFCC traceability documentation

Terms & Conditions

  • Option clause allows 25% quantity variation with adjusted delivery periods

  • Design drawings must be approved within 5 days post-award; delays adjust delivery without LD

  • Advance sample approvals required within 5 days; non-conformance leads to delivery adjustments

Important Clauses

Payment Terms

GST as per actuals or lower quoted rate; payment terms to be finalized with contract

Delivery Schedule

Delivery linked to approved detailed design drawings and advance samples; extended periods permitted with no LD for buyer delay

Penalties/Liquidated Damages

Not explicitly detailed; LD terms to be finalized in contract; option clause may affect delivery timelines

Bidder Eligibility

  • Experience in supplying HPLC systems for clinical laboratories

  • Demonstrated capability to meet NGSP and IFCC reporting requirements

  • Compliance with CE and FDA certifications or equivalent

Documents 3

GeM-Bidding-8991929.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Set 1 Number of samples the Analyser is capable to analyse (minimum), concurrently: 10, 50, 100, 150 Or higher
Set 1 Availability of a bi-directional Laboratory Interface System (LIS): Yes, No
Set 1 HPLC system have an inbuilt system check facility which checks that all the system parameters (eg, cartridge, buffer, reagent, waste etc) are ready before the sample analysis: Yes, No
Set 1 HPLC system have a dual program mode to perform either HbA1c or HbA2/Hb F/HbA1c without changing any reagents or columns: Yes, No
Set 1 HPLC system should not require changing of reagents while switching from HbA1c to HbA2/Hb F/HbA1c testing mode: Yes, No
Set 1 HPLC System offers both NGSP & IFCC value reporting on the same patient report, control & calibrator report: Yes, No
Set 1 If the HPLC system have feature of capillary collection kit for remote sample collection with sample stability at 2-8 degree C for 14 days: Yes, No
Certifications HPLC System is NGSP (National Glycohemoglobin Standardisation Program) Certified and traceable to IFCC reference method: Yes, No
Certifications Whether the product  is US FDA certified: Yes, No
Certifications Whether the product  is CE European certified: Yes, No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Experience certificates for similar HPLC pharmaceutical/clinical analysers

4

Financial statements and turnover documentation

5

EMD/Security deposit proof (as per bidder requirements)

6

Technical bid documents and compliance certificates

7

OEM authorization letters (if not manufacturer)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the HPLC system tender in Bijapur Karnataka 2026?

To bid, submit GST and PAN, provide financials and prior experience in HPLC systems, attach OEM authorizations if not manufacturer, and include technical compliance. Ensure NGSP/IFCC traceability, LIS interface capability, and 5-day design/samples approval. Adhere to option clause and delivery timelines.

What documents are required for Karnataka HPLC procurement bid 2026?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar HPLC systems, EMD proof, technical bid, OEM authorization, and installation capability statements. Provide NABL/IS certifications if available and evidence of NGSP/IFCC compliance.

What are the key technical specifications for the HPLC system bid?

The system must support HbA1c and HbA2/Hb F testing in dual-program mode, no reagent changes, NGSP reporting with IFCC traceability, LIS interoperability, and inbuilt system checks. Optional capillary collection kit with 2-8°C stability for 14 days should be available.

When is the design drawing approval required for this HPLC procurement?

Detailed Design Drawings must be approved within 5 days of award. The buyer may approve or list modifications within 5 days; delays shift the delivery date without Liquidated Damages, and the supplier must implement buyer modifications promptly.

What are the certification requirements for the HPLC system bid?

The system should be NGSP certified and traceable to the IFCC reference method, with US FDA and CE certifications listed. Ensure the reporting outputs cover patient, control, and calibrator reports under NGSP/IFCC standards.

What is the option clause affecting quantity for this Karnataka tender?

The purchaser may increase or decrease the quantity by up to 25% at contract placement and during currency, with delivery timelines adjusted by a formula: (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is required for LIS interoperability in the HPLC system bid?

Bidders must demonstrate a bi-directional LIS interface enabling seamless data exchange between the HPLC system and hospital/lab information systems, ensuring NGSP/IFCC reporting is preserved on all patient, control, and calibrator reports.

What happens if advance samples are not approved for this tender?

If advance samples are not approved within the 5-day window, the supplier must adjust the delivery schedule; any deviations should be documented, and subsequent approvals or modifications will dictate revised timelines without penalties.