GEM

South Eastern Coalfields Limited Calibration Services Tender Jamuna Kotma Area Madhya Pradesh 2025

Bid Publish Date

08-Dec-2025, 11:49 am

Bid End Date

19-Dec-2025, 1:00 pm

Value

₹26,432

Location

ANUPPUR , MADHYA PRADESH

Progress

Issue08-Dec-2025, 11:49 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 34

BP INSTRUMENT SMART POSITIONER VOLTMETER SERVICES WEIGHT MEASURING INSTRUMENT PLATFORM SCALE DECIBEL METER WATTMETERS EQUIPMENT AND INSTRUMENT GLUCOMETER AMC OF ELECTRONIC MECHANICAL INSTRUMENTS PYROMETERS ARTICULATING LAZY ARMS PARAMETER TEST PRESSURE GAUGE WEIGHT SCALE TESTING INSTRUMENT LABORATORY SERVICE THICKNESS GAUGE WEIGH BRIDGE THERMOWELLS TECHNICAL SERVICES MAINTENANCE CONTRACT OF ELECTRONIC ENGINEERING TESTING SERVICES EXTENSOMETERS WATER LEVEL RECORDER BODYWEIGHT MEASURING SCALE MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER RADIO FREQUENCY ANALYSER WEIGHTS AUDIOMETERS ROUTINE MAINTENANCE

Tender Overview

South Eastern Coalfields Limited invites bids for Calibration services for instruments at the Central Laboratory Jamuna Kotma Area. The scope covers calibration of laboratory instruments at a central facility, with an estimated value of ₹26,432.00. Location is Jamuna Kotma Area; no BOQ items are listed. Bidder qualifications hinge on accreditation, experience, and compliance with ATC provisions. Unique terms include the option to adjust contract quantity or duration by up to 25% and an excess settlement mechanism for additional charges. The procurement emphasizes formal documentation, PAN, GST, and accreditation certificates, plus a price breakup. This tender requires careful alignment with the organization’s calibration standards and acceptance of revised contract terms if issued, reflecting the project’s controlled laboratory calibration scope.

Technical Specifications & Requirements

  • Service: Calibration services for laboratory instruments at the Central Laboratory Jamuna Kotma Area.
  • Quantity/BOQ: No BOQ items listed; total estimated value ₹26,432.00.
  • Standards/Compliance: Not explicitly listed; bidders must provide accreditation certificates per ATC requirements and ensure calibration work aligns with lab quality practices.
  • Deliverables: Instrument calibration records, traceability documentation, and compliant certificates.
  • Documentation: Mandatory financial and technical documentation as per tender ATC; price breakup format to be uploaded.
  • Executing entity: Bidder capability to perform calibration work in a central laboratory setting for coal sector labs.

Terms, Conditions & Eligibility

  • Quantity/Duration: Buyer may vary contract quantity or duration by up to 25% at contract issue and post-issue.
  • Excess Settlement: Service providers may claim add-on charges within a defined percentage of item-level value; documentation required.
  • Required documents: PAN, LEGAL STATUS, GST, work experience documents with annexures, Undertaking per Annexure XV, accreditation certificate, bid submission confirmation with GTE and annexures, price breakup in ATC document.
  • No explicit EMD amount stated; bidders must submit standard security documents as per T&C.
  • Compliance: Must meet ATC clauses and supply of calibration services within the central lab framework; include OEM/accreditation specifics as applicable.

Key Specifications

    • Service category: Calibration services for laboratory instruments
    • Location: Central Laboratory Jamuna Kotma Area
    • Estimated value: ₹26,432.00
    • BOQ: Not available (No total items listed)
    • Standards/certifications: Accreditation certificate required per ATC
    • Documentation: Price breakup to be uploaded; PAN/GST/experience proofs

Terms & Conditions

  • Contract quantity/duration may be adjusted by up to 25% during/after contract issuance

  • Excess settlement allows additional charges within defined limits with supporting documents

  • Submit mandatory documents: PAN, GST, accreditation, experience annexures, Undertaking XV, price breakup

Important Clauses

Payment Terms

Not explicitly stated in data; bidders should anticipate standard government/common terms as per ATC and contract, with price breakup required and acceptance of potential quantity/duration adjustment.

Delivery Schedule

Calibration services to be performed at Central Laboratory Jamuna Kotma Area; no specific delivery timeline published; expect delivery/commissioning within project scope as per ATC.

Penalties/Liquidated Damages

Not detailed in provided data; bidders should review ATC for LD or penalty provisions related to calibration timeliness and quality compliance.

Bidder Eligibility

  • Accredited calibration service provider with relevant lab accreditations

  • Demonstrated experience in instrument calibration in central laboratory settings

  • Compliance with GST/PAN and statutory documentation; price breakup and ATC adherence

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Required Documents

1

PAN

2

LEGAL STATUS

3

GST REGISTRATION

4

WORK EXPERIENCE DOCUMENTS with Annexure

5

UNDERTAKING per Annexure XV

6

CERTIFICATE FOR ACCREDITATION

7

BID SUBMISSION CONFIRMATION with GTE and Annexures

8

Price breakup format (uploaded in ATC document)

9

Other documents as mentioned in the Tender document

Frequently Asked Questions

How to bid for calibration services tender in Jamuna Kotma Area

Bidders should prepare PAN, GST, and accreditation certificates, plus experience documents with annexures. Submit bid confirmation with GTE and annexures, and attach a detailed price breakup. Ensure compliance with ATC clauses allowing up to 25% quantity/duration adjustments and provide required calibration scope documentation for central laboratory work.

What documents are required for SECL calibration bid in Kotma

Required documents include PAN, GST, legal status, GST, work experience documents with annexures, Annexure XV Undertaking, accreditation certificate, bid submission confirmation with GTE, and the price breakup format uploaded in ATC. Submit any other documents as specified in tender terms.

What are the technical requirements for calibration of instruments

Technical requirements focus on calibration of laboratory instruments at a central facility in Jamuna Kotma Area, with accreditation due to ATC. While explicit standard numbers aren’t listed, provide accreditation certificates and calibration records, traceability documentation, and compliance with lab quality practices.

When is the price breakup required for this calibration tender

A price breakup must be uploaded as part of the ATC document submission. Ensure it aligns with the quoted calibration services and includes any potential excess charges under the settlement clause, supported by required documentation.

What is the scope of the excess settlement clause in this bid

Excess settlement permits service charges beyond base item value within a specified percentage, provided with mandatory supporting documents. The total invoice, including extras, cannot exceed the order's agreed excess settlement percentage, so include detailed justification in the invoice.

What accreditation is required for calibration services in this tender

Bidder must provide an accreditation certificate as per tender ATC, evidencing central-lab calibration capability. Ensure the accreditation aligns with instrument calibration standards and is current, with certificates attached to the bid submission and any Annexures referenced.

Which organization is issuing the calibration services tender in 2025

The tender is issued by South Eastern Coalfields Limited (SECL), under Coal India Limited, for calibration of instruments at the Central Laboratory Jamuna Kotma Area. Bidders should reference SECL procurement processes and follow the ATC requirements precisely.

What are the payment terms typically for calibration tenders in SECL

Payment terms are typically outlined in the ATC and contract; bidders should anticipate standard terms with milestone payments linked to instrument calibration milestones, submission of calibration certificates, and acceptance of sanitation/traceability records as per the central lab requirements.