Panchayati Raj Department Bihar Repair & Maintenance of Gram Panchayat Mahipatol Plant/Systems Tender 2026
Progress
Key Highlights
- • MSE reservation for Bihar-based micro and small enterprises with valid Udyam Registration
- • GST-inclusive pricing and freight included in quoted rates
- • Contract quantity/duration may be adjusted up to 25% at issue or during contract
- • OEM/manufacturer eligibility required for MSE benefits; traders excluded
- • Documentation: GST certificate, Shop & Establishment/Inc. certificate or CIN, 3+ years registration, Bid Security Declaration
- • No BOQ items listed; tender emphasizes service scope for Gram Panchayat Mahipatol
- • TDS may be deducted per Income Tax/GST Act; no rate revisions during supply/extension
- • Online validation and Buyer's evaluation of documentary evidence for MSE benefits
Tender Overview
Organization: Panchayati Raj Department, Bihar. Procurement: Repair, maintenance, and installation services for plant/system equipment under Gram Panchayat Mahipatol (mixed item scope as per buyer). Quantity/Value: Not disclosed; BOQ shows zero items. Location: Gram Panchayat Mahipatol, Bihar. Context: ATC emphasizes GST-inclusive pricing and service expansion flexibility. Differentiator: MSE reservation for eligible state-based micro and small enterprises with on-line validation. Unique aspects: Lumpsum/Service scope may be adjusted up to 25% at issuance or during contract; GST and freight included in quoted rates.
Technical Specifications & Requirements
- Product/Service: Repair, maintenance, and installation of plant/equipment for Gram Panchayat setup.
- Delivery/Installation Scope: Not explicitly enumerated; ATC indicates inclusion of transportation and GST in quoted price.
- Standards/Compliance: Not specified in BOQ; bidders must comply with standard invoicing and GST rules; online Udyam validation for MSE benefits.
- Eligibility Context: Bidder must have minimum 3 years registration in India; GST registration and Shop & Establishment/Company Incorporation documents required.
- Financials: No estimated value provided; EMD not specified; TDS may apply per Income Tax/GST Act.
- Documentation: Technical bid requires submission of registration certificate, GST certificate, Shop & Establishment/Corporate certificate, and a Bid Security Declaration.
Terms, Conditions & Eligibility
- Price Terms: Rate inclusive of GST and all charges; no post-award rate revision.
- Delivery/Scope Flexibility: 25% up/down quantity or duration adjustment allowed; service scope may expand with consent for lumpsum contracts.
- MSE Reservation: Reserved for MSEs from Bihar with valid Udyam registration; vendors must be OEM/manufacturer to qualify.
- Documentation: Provide 3+ years Indian registration, GST certificate, Shop/Establishment or CIN, and Bid Security Declaration.
- Payment/Tax: TDS applicable; payment terms aligned with GeM policy; no withdrawal after bid submission.
- Penalties: Non-supply or non-acceptance may trigger GeM-based actions; non-compliance may impact eligibility.
Key Specifications
-
Repair/maintenance/installation of plant/equipment for Gram Panchayat Mahipatol
-
GST-inclusive pricing with freight/transport charges included
-
25% quantity/duration adjustment permitted
-
Must be OEM/manufacturer to avail MSE reservation
-
3+ years Indian business registration; GST registration; Shop/Establishment or CIN
Terms & Conditions
-
GST-inclusive, freight-inclusive, and no post-bid price revision
-
MSE reservation for Bihar-based manufacturers with online validation
-
25% scope/quantity adjustment allowed at contract issuance and during contract
Important Clauses
Payment Terms
Rates inclusive of GST; TDS as per tax acts; no rate revision during the contract
Delivery Schedule
Delivery/delivery-related terms aligned with GeM policy; any extension governed by ATC 25% adjustment
Penalties/Liquidated Damages
Non-acceptance or non-supply may trigger GeM actions; penalties per policy if obligations unmet
Bidder Eligibility
-
Indian legal entity registered for minimum 3 years
-
GST registration and valid Shop & Establishment/Company Incorporation
-
For MSE benefits, active Udyam Registration and OEM/manufacturer status
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GRAM PANCHAYAT MAHIPATOL; DIFFERENT TYPE OF ITEM SUPPLIES AS PER BUYER PROVIDED; Service Provider
Delivery Details
Delivery Locations
1
Delivery Cities
Khagaria
Delivery Pincodes
851204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shambhu Kumar | 851204,mahipatol dandari | Khagaria | Bihar | 851204 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 1 |
Authority Records
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Documents 7
GeM-Bidding-9846547.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN)
Shop & Establishment Certificate OR Company Incorporation Certificate
Trade/Business Registration proof (minimum 3 years in India)
Bid Security Declaration
Proof of MSE status (Udyam Registration) for reservation eligibility
Any OEM authorization or service-provider credentials (if applicable)
Technical bid documents as per T&Cs
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Panchayati Raj Department Bihar tender for Gram Panchayat Mahipatol maintenance?
Bidders must ensure registration in India for at least 3 years, submit GST and Shop/Establishment/INC, and provide a Bid Security Declaration. MSE bidders must have valid Udyam Registration online validated and be the OEM. Rates should include GST and freight, with no subsequent price revisions during the contract.
What documents are required for the Bihar Gram Panchayat repair tender?
Submit GST certificate, PAN, Shop & Establishment or CIN, proof of 3+ years registration, Bid Security Declaration, and OEM/Service credentials if claiming MSE benefits. Include any relevant authorization letters and service capability documents in the technical bid.
What are the eligibility criteria for MSE reservation in this Bihar tender?
Eligible bidders must be Bihar-based Micro or Small Enterprises with valid Udyam Registration; must be the OEM/manufacturer of offered products; vendor validation is online and approved by Buyer after document scrutiny.
What is the payment framework for this GeM-based procurement in Bihar?
Payments will be processed per GeM policy; TDS may be deducted as per Income Tax/GST Acts; rates must be GST-inclusive; no post-award rate revision is allowed during the contract period.
What delivery conditions apply to the Gram Panchayat Mahipatol contract?
Delivery terms align with GeM guidelines; the contract allows up to 25% increase in quantity or duration at issue and during extension, with the supplier’s consent for scope expansion in lumpsum contracts.
Which standards or certifications are mandatory for bidders in this Bihar tender?
Mandatory documents include GST registration, Shop & Establishment/INC, and proof of 3+ years of operation; OEM authorization is advantageous for MSE reservation; no specific ISI/ISO standard is listed in the tender data.
How does GST affect the quoted rates for this Bihar procurement?
Quotations must be GST-inclusive, covering all charges including freight; the bidder should not separately claim GST as a post-bid adjustment, and TDS may apply as per tax regulations.
What happens if a bidder withdraws after bid submission for this service tender?
Withdrawing or failing to supply after bid submission triggers GeM policy actions; the rate once quoted remains binding and non-revisable during the contract term.