Director General Of Police Gujarat Electronic Digital Postal Franking Machine Tender Gandhinagar 2026

Tender Overview

The Director General Of Police (DGP) Office, Gujarat, invites bids for an electronic digital postal franking machine in Gandhinagar, Gujarat. Estimated value is ₹250,000. Scope includes supply, installation, testing, commissioning, operator training, and provision of any required statutory clearances. Bidders must upload a Data Sheet and meet manufacturer authorization requirements. An option clause allows quantity adjustments up to 25%, with extended delivery calculations. Experience with similar govt/PSU supply and a 2-year minimum track record is required, along with GST invoicing and OEM authorization.

This procurement emphasizes formal compliance, data-sheet integrity, and timely delivery, with a strong focus on post-award support and accurate value alignment against bid documents. The tender is targeted at suppliers capable of seamless integration within government workflows and GST-regulatory obligations, ensuring a reliable postal franking solution for police operations.

Technical Specifications & Requirements

• Product: electronic digital postal franking machine with measurable performance parameters (duty cycle and minimum franking speed to be provided in Data Sheet)
• Performance details: minimum franking speed (articles/hour), duty cycle, feeding option; ability to create user accounts
• Warranty: standard warranty term to be specified in Data Sheet; ensure compliance with OEM/ISMO (if applicable)
• Documentation: mandatory Data Sheet submission; mismatch may lead to bid rejection
• Scope of supply: supply, installation, testing, commissioning, operator training, and statutory clearances if required
• Compliance: Manufacturer Authorization from OEM; GST invoice upload on GeM portal with GST portal payment screenshot
• Turnover/Experience: 2 years of govt/PSU supply experience; turnover criteria described in bid document
• Delivery/Installation: full deployment in Gandhinagar with commissioning and operator training

Terms, Conditions & Eligibility

• EMD: not explicitly stated in tender data; verify in bid document
• Experience: bidder or OEM must have supplied similar category products to govt/PSU for at least 2 years prior to bid opening
• Authorization: OEM authorization or valid distributor certification required
• Data Sheet: product Data Sheet must align with bid technical parameters
• GST: GST invoice required; GST portal screenshot as proof of payment
• Scope: price includes supply, installation, testing, commissioning, operator training, and any required statutory clearances
• Option clause: quantity may be increased/decreased by up to 25% during contract; delivery duration adjusted accordingly with minimum 30 days; original delivery period rules apply
• Turnover: minimum average annual turnover over the last 3 years as per bid document; supported by audited statements or CA/Cost Accountant certificate