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Northern Coalfields Limited Top & Bottom Assembly Tender Sonbhadra UP 2025 – Kirloskar OEM Sets and Gaskets

Bid Publish Date

05-Dec-2025, 5:53 pm

Bid End Date

15-Dec-2025, 6:00 pm

Value

₹12,45,614

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue05-Dec-2025, 5:53 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Category

TOP AND BOTTOM ASSLY, CI, Part No. 8UPH6MSTABA

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Dealer requirement with Kirloskar Brothers Limited as identified OEM
  • • 12-month warranty from fitment or 18 months from receipt/acceptance for manufacturing defects
  • • 25% quantity variation option during contract; extension rules tied to original delivery period
  • • FOR destination delivery; supplier bears replacement costs for defective goods
  • • GST handling responsibility with reimbursement cap equal to actuals or quoted rate
  • • 7 item BOQ with Part Nos including 8UPH6MSTABA, 8UPH6MSSOF1, 8UPH6MSSOGA, 8UPH6MSSOC1, 8UPH6MSSOPBN, 8UPH6M55500, 8UPH6M45000

Categories 13

NAILS SUPPLY VALVE PARTS AND ACCESSORIES SEALS GASKETS MILK CAN BOILER VALVE VALVE PEB WATER SUPPLY MATERIAL FASTENERS CENTRIFUGE BUCKETS BUSH RUBBER AND ELASTOMERS

Tender Overview

Organization: Northern Coalfields Limited, under Coal India Limited, invites a supply contract for multiple components including TOP AND BOTTOM ASSEMBLY (Part No. 8UPH6MSTABA), SET OF FASTENERS (8UPH6MSSOF1), SET OF GASKETS (8UPH6MSSOGA), SET OF COUPLING (8UPH6MSSOC1), PIN BUSH NUT (8UPH6MSSOPBN), FOUR WAY PIECE (8UPH6M55500), and VENT VALVE (8UPH6M45000).

Location & Value: Tender located in SONBHADRA, UTTR PRADESH (231205); estimated value ₹1,245,613.90, scope is purely GOODS SUPPLY with 7 items in the BOQ.

OEM/Brand: Identified OEM is M/s Kirloskar Brothers Limited; only OEM or authorized dealer/distributor may participate.

Key Differentiators: 25% quantity option at contract stage; GST as applicable to bidder; warranty terms that cover material defects; FOR destination delivery; 12-month warranty from fitment or 18 months from receipt.

Compliance: Ensure all required certificates are uploaded as per bid document and ATC; standard delivery terms commence from last delivery order date; accurate GST handling is bidder's responsibility.

Technical Specifications & Requirements

  • Product category: Tops/Bottoms, fasteners, gaskets, coupling sets, pin bush nuts, brass/nylon components, vent valve.
  • BOQ specifics: 7 items in total; item descriptions provide part numbers as listed; no explicit dimensional specs in available data.
  • Quantity/Value: Not disclosed per-item; total estimated contract value = ₹1,245,613.90.
  • Standards/Certifications: OEM authorization to be Kirloskar Brothers Limited; warranty requires manufacturing/raw material defect coverage.
  • Delivery Scope: Deliveries confined to supply of goods; FOR destination delivery; replacement on defects at supplier cost.
  • Fees/Taxes: Bidder bears GST; reimbursement as actuals or applicable rate with a cap equal to quoted GST.
  • Warranty: 12 months from fitment or 18 months from receipt/acceptance, whichever earlier.
  • Other terms: Option clause allows up to 25% quantity variation during contract or currency; delivery period adjusts accordingly with a minimum extension of 30 days.

Terms, Conditions & Eligibility

  • Eligibility: Only OEM or authorized dealer/distributor/agent permitted; identified OEM: Kirloskar Brothers Limited.
  • Warranty & Replacement: Faulty parts replacement at supplier cost; complete item replacement free of cost; FOR destination.
  • Payment & GST: GST payable by bidder; reimbursement aligned to actuals or applicable rate (max quoted GST).
  • Delivery: Quantity delivery period starts from last original delivery order; option clause may extend as described; minimum 30-day extension if required.
  • Documentation: Upload all certificates/documents requested in Bid document/ATC; ensure technical compliance certificates are included.
  • Scope: Bid price must include all cost components; scope is limited to supply of goods only.
  • Warranty Period: Coverage details provided above; replacement of defective assemblies to be completed within a reasonable period.

Key Specifications

  • Product category: Top & Bottom Assembly, Set of Fasteners, Set of Gaskets, Set of Coupling, Set of Pin Bush Nut, Four Way Piece, Vent Valve

  • Estimated contract value: ₹1,245,613.90

  • Warranty: 12 months from fitment or 18 months from receipt

  • Delivery: FOR destination; 25% quantity option during contract

  • OEM: Kirloskar Brothers Limited

Terms & Conditions

  • 25% quantity variation allowed during contract and currency

  • GST to be borne by bidder with reimbursement at actuals or applicable rate

  • Only OEM or authorized dealer can bid; Kirloskar Brothers Limited identified as OEM

  • Warranty coverage for defects; replacement of components at supplier cost

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or applicable rate; quoted GST governs.

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantity may extend duration with minimum 30 days.

Penalties/Liquidated Damages

Not specified in available data; warranty replacement must be completed within a reasonable period.

Bidder Eligibility

  • Only OEM or authorized dealer/distributor/agent eligible

  • Must provide OEM authorization for Kirloskar Brothers Limited

  • Must meet warranty and delivery terms as specified

Documents 5

GeM-Bidding-8624084.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TOP AND BOTTOM ASSLY, CI, Part No. 8UPH6MSTABA TOP AND BOTTOM ASSLY, CI, Part No. 8UPH6MSTABA 1 pieces bina_mm1 90
2 SET OF FASTENERS, STEEL, Part No. 8UPH6MSSOF1 SET OF FASTENERS, STEEL, Part No. 8UPH6MSSOF1 1 pieces bina_mm1 90
3 SET OF GASKETS, Part No. 8UPH6MSSOGA SET OF GASKETS, Part No. 8UPH6MSSOGA 2 pieces bina_mm1 90
4 SET OF COUPLING, C-40, Part No. 8UPH6MSSOC1 SET OF COUPLING, C-40, Part No. 8UPH6MSSOC1 1 pieces bina_mm1 90
5 SET OF PIN BUSH NUT, C-40, Part No. 8UPH6MSSOPBN SET OF PIN BUSH NUT, C-40, Part No. 8UPH6MSSOPBN 1 pieces bina_mm1 90
6 FOUR WAY PIECE, RLD-BRASS, Part No. 8UPH6M55500 FOUR WAY PIECE, RLD-BRASS, Part No. 8UPH6M55500 2 pieces bina_mm1 90
7 VENT VALVE, NYLON, Part No. 8UPH6M45000 VENT VALVE, NYLON, Part No. 8UPH6M45000 2 pieces bina_mm1 90

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing OEM/authorized dealer status

4

Financial statements

5

EMD documents (if required by ATC)

6

Technical bid documents confirming OEM authorization

7

OEM authorization letter from Kirloskar Brothers Limited (if bidding through distributor)

8

Product certificates for each item listed in BOQ

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Northern Coalfields Limited tender in Sonbhadra UP 2025?

Bidders must be OEM or an authorized dealer for Kirloskar Brothers Limited, provide OEM authorization, and submit GST, PAN, experience certificates, financials, and technical bids. Ensure 12-month warranty from fitment or 18 months from receipt, and confirm FOR destination delivery terms. Include BOQ items with part numbers listed for items 8UPH6MSTABA to 8UPH6M45000.

What documents are required for the Kirloskar OEM tender in UP 2025?

Submit GST certificate, PAN card, experience certificates, financial statements, EMD documents if applicable, technical compliance certificates, OEM authorization letter, and item-wise technical datasheets for all seven BOQ items including fasteners, gaskets, and vent valve components.

What is the estimated contract value and scope of supply in this tender?

The estimated value is ₹1,245,613.90. Scope is strictly GOODS SUPPLY, covering 7 specified items with part numbers 8UPH6MSTABA, 8UPH6MSSOF1, 8UPH6MSSOGA, 8UPH6MSSOC1, 8UPH6MSSOPBN, 8UPH6M55500, and 8UPH6M45000.

What are the warranty requirements for defective parts in UP tender 2025?

Warranty covers defects in materials/design/workmanship: 12 months from fitment or 18 months from receipt/acceptance, whichever is earlier. Replacements or entire item replacement to be provided at supplier cost, FOR destination, with reasonable replacement lead time.

When can quantity be increased under the option clause in this bid?

Up to 25% of bid quantity can be ordered as an extension, with the delivery period adjusted from the last delivery date. If extended, calculation is ( Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is required to prove eligibility for Kirloskar-based tender in UP 2025?

Provide OEM authorization from Kirloskar Brothers Limited or proof of authorization as dealer/distributor; demonstrate prior experience in supplying similar assemblies, and furnish required financials and GST compliance documentation to meet eligibility criteria.

What are the delivery terms and taxes for the UP supply tender?

Delivery is FOR destination; supplier bears replacement costs for defects. GST must be calculated by bidder and reimbursed per actuals or applicable rate, capped to the quoted GST percentage.

How to ensure technical compliance for the seven BOQ items?

Attach item-wise datasheets and certificates for each part number (8UPH6MSTABA to 8UPH6M45000), confirm OEM alignment with Kirloskar, and include any required quality/compatibility certificates to demonstrate compliance with project needs.