Bids are Invited For Integrated Pest Management in CHAMBA, HIMACHAL PRADESH

Q1: How to participate in NHPC Limited's pest management tender in 2025?
To participate, vendors must register on the GeM portal and submit their bid through it. Essential documents include PAN, GST registration, and prior experience certificates demonstrating successful completion of pest management services within the last seven years. Bidders should carefully review the specifications, especially for herbal repellents and IPM kits, and ensure compliance with technical standards IS:13741. MSMEs and startups benefit from exemptions in experience and turnover criteria, provided they upload supporting documents like Udyam Certificate or DPIIT registration. Additionally, local content requirements must be met for preference eligibility. The final bid submission involves uploading all required documents, EMD, and bid security as per the bid schedule. For professional GeM registration, visit https://tenderai.in/services/gem-profile-registration. Ensuring compliance with all prerequisites before the deadline is essential to avoid disqualification.

Q2: What documents are required for bidding in the NHPC pest management tender?
Bidder must submit a comprehensive set of documents, including PAN card, GST registration certificate, canceled cheque, and bank EFT mandate to facilitate payment processing. Supporting experience certificates for past pest management projects completed within the last seven years are mandatory. If seeking exemption as an MSME or startup, relevant registration documents like Udyam or DPIIT certificates are vital. Additionally, bidders must upload technical documentation demonstrating product efficacy and standards compliance, especially for herbal repellents and IPM kits. All documents should be authenticated and up-to-date to ensure approval during evaluation. The bidder should also prepare a declaration of ITR status and other statutory compliance statements as per the bid requirements. For streamlined submission and to avoid last-minute issues, consult TenderAI for assistance with registration and documentation prep.

Q3: How is the technical specification for pest control products in this tender defined?
The technical specifications require pest management products to adhere to IS:13741 standards, ensuring safety, efficacy, and quality. Herbal pest control gels and repellents must be certified for safety and performance. The IPM kits should include plant-based and eco-friendly components that effectively deter pests. The specifications specify that products must be suitable for use in high-altitude, mountain conditions, such as at Chamera Power Station in Himachal Pradesh. Product packaging must include clear instructions and safety data sheets, and suppliers should provide certificates validating product standards. Delivery and storage conditions should also meet environmental safety norms. Reviewing the detailed specification document linked in the bid helps vendors understand quantitative and qualitative requirements, minimizing the risk of disqualification due to non-compliance.

Q4: What are the local content requirements for this pest management tender?
This tender mandates minimum local content thresholds to qualify as a Class 1 or Class 2 local supplier—50% and 20%, respectively. To be eligible for preference under Make-in-India policies, bidders must submit certificates from OEMs indicating the percentage of local content and locations of local value addition. The certification should be signed and stamped by a relevant authority, such as a statutory auditor or a practicing chartered accountant, for bids exceeding Rs.10 crore. MSMEs and startups that meet local content requirements and are registered under the Udyam or DPIIT schemes are given preference. Suppliers should also ensure that their products are manufactured or assembled locally and that documentation supports claims of local sourcing to secure purchase benefits and increase chances of award.

Q5: How do MSMEs and startups benefit from this pest management tender?
MSMEs and DPIIT-registered startups are provided significant exemptions. They can be exempted from experience and turnover requirements, provided they submit valid registration certificates, such as Udyam Registration or DPIIT startup certification. These businesses qualify for purchase preferences, including a 25% quantity reservation, should their bid be within 15% of the lowest bid, subject to evaluation. Additionally, MSMEs with valid Udyam registration are given a preferential scoring during evaluation and are eligible for direct purchase benefits under government policies. This encourages small, innovative firms to participate in large-scale government projects, fostering local manufacturing, and sustainable growth. To avail these benefits, ensure all MSME and startup documents are correctly uploaded and verified.

Q6: What delivery timeline is expected for the pest management contract at Chamera Power Station?
The selected supplier must deliver the pest control products, including IPM kits, herbal gels, repellents, and associated equipment, within 30 days of issuing the purchase order. Timely delivery is crucial as the project involves pest control operations at an important power station in Himachal Pradesh. Suppliers should plan for potential logistical challenges posed by mountainous terrain and weather conditions by coordinating transportation in advance. Proper packaging, storage, and preventive measures should be ensured to prevent product loss or damage during transit. Suppliers are advised to monitor local weather conditions and maintain clear communication with the designated reporting officer, Madhav Pandey, at the NHPC Office Complex, Chamera Power Station. For smoother logistics, engaging local transport providers familiar with the area is recommended.

Q7: What are the key eligibility criteria for vendors in the NHPC pest management tender?
Eligible vendors must demonstrate experience in similar pest management services, successfully executing at least one project within the last seven years, supported by valid orders and completion certificates. Micro and small enterprises, as well as DPIIT-registered startups, are eligible for relaxations, provided they submit supporting documents. Bidders must meet technical specifications for herbal repellents, pest gels, and IPM kits, and ensure product safety and efficacy. They should also have GST registration, PAN, and bank account details ready for submission. Bidders are evaluated based on total bid value and compliance to technical standards, with MSMEs and startups benefiting from preferential scoring. The supplier should also comply with local content norms and coordinate effectively for timely delivery.

Q8: How does the evaluation process work for this pest management tender?
The evaluation is based primarily on total bid value, with technical compliance playing a vital role. Bidders must upload all required documents, including experience certificates, product standards, and local content proof. The evaluation considers the technical accuracy of submitted products, adherence to specifications, and overall price competitiveness. MSMEs and startups meeting the criteria are given weightage as per government policies. The tentative process involves initial document verification followed by a technical evaluation phase of four days. The contract will be awarded to those who meet all criteria, with a preference for local content providers and MSMEs. The final evaluation aims to ensure quality, compliance, and value-for-money, aligning with sustainable procurement policies. For tailored support, visit https://tenderai.in/company-insights.

Q9: What are the main challenges in submitting a bid for this pest management tender?
The main challenges include understanding complex technical standards, ensuring all required documentation is thorough and correctly authenticated, and meeting local content norms. Vendors must provide authenticated copies of past project certificates, GST and PAN certificates, and registration documents. Properly demonstrating compliance with IS:13741 standards for herbal repellents and pest gels can be challenging if product documentation is incomplete. Additionally, coordinating logistics for timely delivery in a remote, mountainous location requires advanced planning. Adhering to the bid schedule, especially during peak summer season, can be difficult without prior experience. Bidders should perform comprehensive document checks and consult technical experts or TenderAI for assistance with registration and documentation to avoid disqualification.

Q10: How to strengthen your bid for better chances in the NHPC pest management tender?
To enhance your bid, ensure full compliance with technical, financial, and legal requirements. Upload authenticated and detailed experience certificates, emphasizing projects in similar environments. Demonstrate product efficacy through credible test reports aligned with IS:13741 standards. Meet local content criteria and provide valid certificates from OEMs or certification authorities. Clearly specify delivery schedules and logistics plans for mountainous terrains to show preparedness. Offer competitive pricing within the bid value estimate and maintain transparency in all documents submitted. Leveraging TenderAI’s company insights or assistance with GeM registration can improve credibility. Attending pre-bid meetings and clarifying doubts in advance will also give you an edge.

Note: For comprehensive support in registration, documentation, and bid preparation, visit https://tenderai.in/services/gem-profile-registration.

This detailed overview is curated to optimize your chances of participating successfully in this significant government procurement opportunity. Good luck!