Indian Army Repair & Servicing Tender for UPS 1 KVA and Printer Head Assemblies - Repair & MFP Services, 2026
Bid Publish Date
16-Aug-2026, 10:43 am
Bid End Date
26-Aug-2026, 11:00 am
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple repair and servicing tasks including UPS 1 KVA repair, head assembly repairs for RICOH MP 2014AD Mono A3 Multi, EPSON L3260/L3250 head assemblies, UPS 3 KVA card repairs, Brother printer head assemblies, and servicing of Richo MFP multifunction machines. The BOQ contains 6 items with unspecified quantities, and the buyer reserves the right to adjust quantities by up to 25% during contract performance. Location details are not provided in the data. The contract emphasizes on timely delivery and adherence to option-based quantity adjustments at contracted rates. The opportunity targets maintenance and repair of office automation hardware for the Indian Army.
Technical Specifications & Requirements
- Product categories: UPS repair (1 KVA, 3 KVA), printer head assemblies (RICOH MP 2014AD Mono A3, EPSON L3250, L3260), Brother printer head assemblies, Richo MFP servicing
- Delivery and delivery-time logic: delivery period starts from the last date of original delivery order; option-based extensions apply with calculated time = (additional quantity / original quantity) × original delivery period, minimum 30 days
- Compliance focus: maintenance, repair, and servicing of office automation hardware; no explicit technical standards listed in the data, but the scope implies OEM-compatible repairs
- BOQ: 6 items in total; precise quantities not disclosed in the tender data
- Terms: reservations for quantity variation, contractor to comply with delivery schedule using the option clause
Terms, Conditions & Eligibility
- EMD: not specified in the provided data; bidders should assume standard security deposit per government tender practices
- Quantity variation: up to 25% increase/decrease during contract and currency periods
- Delivery timeline: governed by extended delivery period rules with minimum 30 days; original delivery period may be extended
- Purchase terms: bids must align with option clause and contracted rates for any additional quantity
- Documentation: submission must cover standard vendor credentials, though explicit list is not provided in the data
- Warranty/penalties: not specified in the data; bidders should seek clarifications during bid submission
Key Specifications
-
Product scope includes: - UPS repair 1 KVA and 3 KVA - Repair head assemblies for RICOH MP 2014AD Mono A3 Multi and EPSON L3250/L3260 - Repair of card for UPS 3 KVA - Repair of Brother printer head assemblies - Servicing of Richo MFP multifuntion machines
-
Estimated value and exact quantities: not disclosed; BOQ contains 6 items with N/A quantities
-
Delivery: extended delivery time calculation formula provided; minimum extension is 30 days
-
Standards/Quality: no explicit standards listed in data; repairs imply OEM-compatible or manufacturer-recommended procedures
-
Eligibility: standard procurement terms apply; bidders must adhere to option-based quantity adjustments
Terms & Conditions
-
Option Clause permits ±25% quantity variation at contracted rates
-
Delivery period may extend based on calculated time with a minimum 30 days
-
No explicit EMD amount or start/end dates provided; seek clarification during bid submission
Important Clauses
Payment Terms
Not defined in data; bidders should obtain payment timeline and milestones during bid clarifications
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidder should confirm LD terms during bid submission
Bidder Eligibility
-
Demonstrated capability to repair UPS systems up to 3 KVA and service printer head assemblies for RICOH, EPSON, Brother, and Richo devices
-
Valid GST and PAN, with financial statements for last two fiscal years
-
Experience certificates for similar government maintenance contracts or corporate maintenance service
-
OEM authorizations or service partner credentials for the listed brands
Tender Data
Bid Details
Quantity
15
Category
Repair UPS 1 KVA
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair UPS 1 KVA , Repair of head assy of RICOH MP 2014AD Mono A3 Multi , Repair of EPSON color printer L3250 head assy , Repair of card of UPS 3 KVA , Repair of Brother printer head assy , Servicing of Richo MFP multifunction machine
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kupwara
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kupwara | Kupwara | - | - | 6 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9761839.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
Repair UPS 1 KVA
UPS 1 KVA
Repair of head assy of RICOH MP 2014AD Mono A3 Multi
RICOH MP 2014AD Mono A3 Multi
Repair of EPSON color printer L3250 head assy
EPSON color printer L3250
Repair of card of UPS 3 KVA
UPS 3 KVA
Repair of Brother printer head assy
Brother printer
Servicing of Richo MFP multifunction machine
Richo MFP multifunction machine
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Repair UPS 1 KVA | UPS 1 KVA | 6 | job | [email protected] | 15 | |
| 2 | Repair of head assy of RICOH MP 2014AD Mono A3 Multi | RICOH MP 2014AD Mono A3 Multi | 1 | job | [email protected] | 15 | |
| 3 | Repair of EPSON color printer L3250 head assy | EPSON color printer L3250 | 2 | job | [email protected] | 15 | |
| 4 | Repair of card of UPS 3 KVA | UPS 3 KVA | 2 | job | [email protected] | 15 | |
| 5 | Repair of Brother printer head assy | Brother printer | 2 | job | [email protected] | 15 | |
| 6 | Servicing of Richo MFP multifunction machine | Richo MFP multifunction machine | 2 | job | [email protected] | 15 |
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar repair/servicing work
Financial statements (last 1-2 years)
EMD/Security deposit documentation (as per tender norms)
Technical bid documents demonstrating repair capabilities for UPS and printer head assemblies
OEM authorizations or service partner approvals for RICOH, EPSON, Brother, and Richo hardware
Any prior government or military maintenance contracts (if available)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army UPS repair and printer head tender 2026?
Bidders should register with GEM, submit GST and PAN, provide experience certificates for similar repairs, and deliver OEM authorizations. The tender allows up to 25% quantity variation; ensure readiness for extended delivery periods with minimum 30 days. Clarify EMD and exact quantities during bid submission.
What documents are required for government repair tender from Indian Army?
Submit GST certificate, PAN card, experience certificates for UPS and printer head repairs, financial statements, EMD documentation, technical bid, and OEM authorizations for RICOH, EPSON, Brother, and Richo products to participate.
What are the delivery terms for the Indian Army repair tender 2026?
Delivery starts after the last date of the original delivery order; if quantity increases, delivery time uses the formula (additional quantity / original quantity) × original delivery period, with a minimum extension of 30 days.
What brands and equipment are covered under this tender?
Repair scope includes UPS 1 KVA and 3 KVA, RICOH MP 2014AD Mono A3, EPSON L3250/L3260 head assemblies, Brother printer head assemblies, and Richo MFP servicing.
What is the eligibility for OEM authorization in this bid?
Bidders must provide OEM authorizations or service partner credentials for RICOH, EPSON, Brother, and Richo devices, validating technical capability to perform repairs and head assembly servicing.
Are there any penalties for late delivery in this tender?
Penalty details are not specified; bidders should confirm liquidated damages terms during bid clarification and ensure robust delivery planning given the option clause.
How is the option quantity adjustment executed in this procurement?
The purchaser may increase or decrease order quantity up to 25% during contract placement and currency, using contracted rates; delivery time adjusts accordingly with the 30-day minimum rule.
What is the expected scope of maintenance for Richo MFP devices?
Servicing of Richo MFP multifunction machines is included; bidders should demonstrate maintenance capability for multifunction devices and compatible spare parts, with OEM-compatible repair procedures.