Directorate Of Handloom And Textiles Uttar Pradesh Event Management Tender 2026 – National Exhibition/Workshop Services ₹9.80 Lakh
Bid Publish Date
06-Sep-2026, 8:57 pm
Bid End Date
16-Sep-2026, 9:00 pm
EMD
₹49,000
Value
₹9,80,000
Progress
Tender Overview
Directorate Of Handloom And Textiles Government Of Uttar Pradesh seeks national event management service for upcoming exhibitions, seminars, workshops, and expos under the Handloom And Textile Industry Department Uttar Pradesh. Estimated value is ₹9,80,000 with an EMD of ₹49,000. Location details align with Uttar Pradesh, India. BOQ items are currently not published, indicating a broad, lump-sum service contract. A distinctive feature is the 25% contract quantity/duration variation provision, allowing scoped adjustments with mutual consent. This tender requires bidders to anticipate flexible scope while delivering end-to-end event management.
Technical Specifications & Requirements
- Category: Event/ Seminar/ Workshop/ Exhibition/ Expo Management Service (National)
- Estimated Value: ₹9,80,000
- EMD: ₹49,000
- Contract Type: Lump-sum service contract
- Variation Clause: Buyer can increase/decrease contract quantity or duration up to 25%; post-issuance, adjustments capped at 25%
- ATC/Terms: Buyer uploaded ATC document; adherence required to any attached terms
- BOQ: No items published; no technical specs provided
- Responsibility: End-to-end event management including planning, coordination, execution, and wrap-up
Terms, Conditions & Eligibility
- EMD: ₹49,000 mandatory as bid security
- Quantity/Duration Variation: up to 25% extension or reduction permitted
- Contract Nature: Lump-sum based service contract with potential scope expansion up to 25% with provider consent
- ATC Documentation: Reference to bidder-specific terms uploaded by buyer
- Submission Context: Terms emphasize compliance with buyer-added terms; no BOQ items to price upfront
Key Specifications
-
- Category: National Event/ Seminar/ Workshop/ Exhibition/ Expo Management Service
-
- Estimated Value: ₹9,80,000
-
- EMD: ₹49,000
-
- Contract Type: Lump-sum
-
- Variation Clause: +/- 25% of contract quantity/duration
-
- ATC/Attachments: Bidder must review uploaded ATC document
-
- BOQ Items: Not published; no itemized quantities
Terms & Conditions
-
EMD of ₹49,000 required for bid submission
-
Contract quantity/duration may vary up to 25%
-
Lump-sum service contract with potential scope expansion upon consent
Important Clauses
Payment Terms
Not explicitly detailed in data; bids should reference standard lump-sum payment terms and ATC, with bidder readiness for milestone-based payments if specified in ATC
Delivery Schedule
No explicit delivery timeline provided; bidders should align with event dates as per government calendar and ATC guidance
Penalties/Liquidated Damages
No LD details disclosed; proposals should anticipate standard event management penalties per ATC and contractual terms
Bidder Eligibility
-
Experience in national-level event management for government entities
-
Compliance with GST and PAN requirements
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Financial capability to support lump-sum service delivery worth ₹9.8 Lakh
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; As per bid document; As per bid document; As per bid document; As per bid document
Advisory Bank
Bank Of Baroda
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Kanpur Nagar
Delivery Pincodes
208005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rishabh Singh Chauhan | 208005,D.I. Campus G.T. Road | Kanpur Nagar | Uttar Pradesh | 208005 | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-9853815.pdf
Main Document
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates (relevant event management projects)
Financial Statements/Turnover proof (as required by terms)
EMD payment proof (₹49,000)
Technical Bid Documents (methodology, team, proposed approach)
OEM/Authorized Agency Authorizations (if applicable)
Any bidder-specific certificates referenced in ATC
Frequently Asked Questions
What documents are required for UP Handloom event management tender 2026
Bidders must submit GST registration, PAN, experience certificates showing national event management work, financial statements, and EMD of ₹49,000. Include technical bid materials, and OEM authorizations if applicable. Ensure ATC terms are acknowledged and complied with.
How to bid for national event management tender in Uttar Pradesh 2026
Prepare a lump-sum proposal addressing end-to-end event planning, execution, and wrap-up. Include EMD proof, turnover data, and past performance. Review the ATC, accept the 25% variation clause, and ensure all attachments align with bidder requirements for UP Handloom and Textiles.
What is the EMD amount for the UP event management procurement 2026
The EMD is ₹49,000. Submit payment via the prescribed method with your bid. Attach EMD proof to the tender submission package as required by the ATC terms for the Handloom and Textiles Department of Uttar Pradesh.
What are the key variation terms for contract quantity 25% UP tender
The buyer may adjust contract quantity or duration up to 25%. Adjustments can occur before contract issuance and remain capped at 25% after award with mutual consent. Plan capacity to scale accordingly in your technical proposal and pricing.
Which category of services is sought in the UP tender 2026
The contract targets National Event/ Seminar/ Workshop/ Exhibition/ Expo Management Service. Firms should demonstrate capability in planning, coordinating, and executing large-scale government events, including vendor management, logistics, registration, and on-site operations.
What standards or certifications are required for UP Handloom tender
No specific standards are listed in the data; bidders should ensure compliance with general government procurement norms, GST/PAN validity, and any ATC-stated requirements. Provide appropriate certifications and past performance evidence in the technical bid to boost eligibility.
When will the UP Handloom and Textiles tender evaluate bids
Evaluation timeline is not specified in the provided data. Bidders should monitor the procurement portal for announcements after bid submission and rely on the ATC for any milestone dates and acceptance criteria.
How to prepare for lump-sum event management contracts in UP
Detail a comprehensive project plan covering pre-event, on-site, and post-event activities. Include team bios, risk management, vendor coordination, budget breakdown, and contingency plans. Align with the ₹9,80,000 estimated value and address the ₹49,000 EMD requirement.