National Archives Of India Event Management Service Tender Jaipur Rajasthan 2026 - Theme Based Complete Execution
Progress
Tender Overview
The National Archives Of India (NAI) in Jaipur, Rajasthan invites bids for a comprehensive Event Management Service covering full-day theme-based events, seminars, workshops, exhibitions or expos. Estimated value is ₹12,50,000 with scope including complete execution on a third-party premise. Bidders must participate in a mandatory pre-interaction session and demonstrate local presence in Jaipur. A functional Jaipur office or GST/registered domicile is required. The contract allows up to 25% variation in quantity or duration, with scope defined by site requirements and fixed unit rates. This procurement emphasizes end-to-end event management, including planning, on-site coordination, and post-event deliverables.
Technical Specifications & Requirements
- Organization: National Archives Of India (NAI), Jaipur, Rajasthan
- Product/Service: Event/Seminar/Workshop/Exhibition Management Service (Theme Based, Full Day, Third-party Premise)
- Estimated Value: ₹12,50,000
- Site/Location: Jaipur, Rajasthan (ZIP 302001)
- Mandatory Conditions: Pre-interaction with bidders; local presence evidence required (GST certificate with Jaipur address, Trade License or Registered Office Lease); quantity fluctuations up to 25% permitted; final payment based on actual work delivered
- Documentation & Compliance: Certificates required per bid document; consortium allowed with joint and several liability; service provider office in state of consignee
- Delivery Expectations: End-to-end event execution across a single or multiple parallel activities on the specified day; no BOQ items available
- Risks & Flexibility: Variation in quantity/duration up to 25% permitted; bidders must provide undertaking for financial standing and non-liquidation status
Terms, Conditions & Eligibility
- EMD / Security: Amount not specified in data; bidders must submit standard bid security as per ATC
- Local Presence: Mandatory Jaipur office or firm registered in Jaipur; proof to be attached with technical bid
- Pre-Interaction: Mandatory attendance at pre-interaction session; non-attendance leads to technical disqualification
- Consortium: Allowed; each member responsible for full contract execution; lead partner to be designated
- Variation Clause: Quantities/requirements may vary by ±25% with no change in unit rates; payment based on actual measured work
- Documentation: Upload all required certificates and documents as per bid document/ATC; non-submission = rejection
- Liability: Bidder must avoid liquidation or bankruptcy; provide undertakings accordingly
Key Specifications
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Product/Service: Theme-based full-day Event/Seminar/Workshop/Exhibition Management Service
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Estimated value: ₹12,50,000
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Location: Jaipur, Rajasthan (ZIP 302001)
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Mandatory pre-interaction meeting for bidders
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Local presence: Jaipur-based office or valid Jaipur registration with proof
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Variation rights: ±25% quantity/duration with fixed unit rates
Terms & Conditions
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Mandatory pre-bid interaction for eligibility
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Local presence requirement in Jaipur with documentation
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Quantity/duration can vary by up to 25% during contract
Important Clauses
Payment Terms
Final payment based on actual measured quantity of work completed or goods supplied, as verified by competent authority; variations allowed up to 25% without changing unit rates
Delivery Schedule
Complete execution of a full-day theme-based event; details to be finalized per site requirements and contractual amendments
Penalties/Liquidated Damages
Not explicitly stated; penalties may apply per standard ATC for non-performance or delays as per contract terms
Bidder Eligibility
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Must have a functional Jaipur office or be registered in Jaipur, Rajasthan with verifiable proof
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Not under liquidation or bankruptcy; provide an undertaking
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Experience in similar event management projects with documented references
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Complete Execution of Activity; Third-party premise; Full day
Pre-Bid & Qualification
Pre-Bid Date
01-10-2026 10:00:00
Pre-Bid Venue
ADA chamber, NAI, RC, Jaipur 10A Jhalana Doongri, Jhalana Institutional Area, Jaipur (Raj.) 302004
Delivery Details
Delivery Locations
1
Delivery Cities
Jaipur
Delivery Pincodes
302004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surajpal Sharma | 302004,NATIONAL ARCHIVES OF INDIA, RECORD CENTRE,10A JHALANA DOONGRI, JAIPUR | Jaipur | Rajasthan | 302004 | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9937357.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate (Jaipur address)
Permanent Account Number (PAN) Card
Experience certificates for similar event management projects
Financial statements (latest audited or equivalent)
EMD/Security deposit submission proof
Technical bid documents as per bid conditions
OEM authorizations (if applicable) or consortium lead declaration
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for the Jaipur event management tender in Rajasthan 2026?
Bidders must participate in the mandatory pre-interaction, establish a Jaipur-based presence, and submit technical and financial bids with GST, PAN, experience certificates, and proof of local office. The bid requires alignment with the National Archives Of India event scope and variation terms up to 25%.
What documents are required for the NAI Jaipur event tender submission?
Required documents include GST certificate with Jaipur address, PAN card, experience certificates for similar events, latest financial statements, EMD submission proof, technical bid, and OEM authorizations or consortium lead documents as applicable.
What are the delivery terms for the NAI theme-based event management tender?
Delivery encompasses full-day theme-based event execution on site, with on-site coordination and post-event deliverables. Quantities and durations may vary by ±25% as per contract variation rights, while unit rates remain fixed.
What is the mandatory pre-interaction requirement for bidders in Jaipur?
Participation in the pre-interaction meeting is mandatory for all bidders; failure to attend will lead to disqualification from technical evaluation and subsequent stages.
What is the eligibility criterion regarding local presence for this tender?
Bidders must have a functional Jaipur office or be registered in Jaipur, with proof such as GST certificate, Trade License, or Lease Agreement attached to the technical bid.
How is variation in quantity handled in the NAI event tender in Jaipur?
Quantities can vary up to 25% with no change in fixed unit rates; final payment is based on actual quantity of work completed, as verified by competent authority.
What is the estimated contract value for the Jaipur event management tender?
The estimated value is ₹12,50,000 (₹1.25 million); bidders should prepare budgets and resource plans aligned to a full-day, theme-based execution at a Jaipur location.
What should bidders know about consortium arrangements for this tender?
Consortium is allowed; all members share responsibility for full contract execution, with a designated lead partner and an undertaking submitted with the bid.