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Uttar Pradesh Police Toner Cartridges & Consumables Tender Hathras Uttar Pradesh 2026

Bid Publish Date

15-Feb-2026, 10:56 pm

Bid End Date

26-Feb-2026, 9:00 am

EMD

₹16,800

Value

₹8,40,000

Location

HATHRAS , UTTAR PRADESH

Progress

Issue15-Feb-2026, 10:56 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

84

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Uttar Pradesh Police, Home Department Uttar Pradesh, procuring toner cartridges and printer consumables for PAC operations in Hathras, Uttar Pradesh. Estimated value ₹8,40,000 with an EMD of ₹16,800. Tender scope references generic cartridge categories across printers/ multifunction devices and minimum yield metrics, with no BOQ items. The contract includes an option clause allowing up to 25% quantity variation and a potential delivery window adjustment based on cumulative quantity, signaling flexible procurement to maintain supply continuity for police offices.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Consumables for Printers (PAC only).
  • Required compatibility data spans: cartridge class, printer/MFD brand, model numbers for OEM devices, cartridge type, color, and minimum yield per replacement.
  • Delivery and performance expectations: supplier must align with extended delivery time calculations if option clause is exercised; delivery periods determined from the last date of the original purchase order.
  • Documentation and compliance focus: emphasize availability of OEM-aligned consumables and adherence to basic compatibility requirements, with emphasis on reliable supply for police work.
  • No BOQ items are listed, suggesting a straightforward capex/opex procurement for standard office printer consumables.

Terms, Conditions & Eligibility

  • EMD: ₹16,800.
  • Quantity flexibility: up to 25% increase or decrease at contract placement and during currency at contracted rates.
  • Delivery timing: recalculated if option clause is exercised; minimum delivery period safeguards apply.
  • Organization reserves the right to modify quantities and delivery windows; bidders must comply.
  • Payment terms and other standard terms are to be derived from the full bid document; ensure readiness to meet PAC-specific procurement timelines.

Key Specifications

  • Product: Toner Cartridges / Ink Cartridges / Consumables for Printers

  • Category: PAC (Police) procurement

  • Compatibility: Printer/MFD brand, model numbers of OEM devices, cartridge type, color

  • Minimum yield: specified per cartridge (pages) in tender data

  • EMD: ₹16,800

  • Estimated value: ₹8,40,000

Terms & Conditions

  • EMD of ₹16,800 must accompany bid submission

  • Quantity variation up to 25% during contract lifecycle

  • Delivery period recalculations based on last original delivery order date

  • All bid submissions must demonstrate OEM-aligned consumables

  • No BOQ items listed in tender data; confirm compatibility with PAC devices

Important Clauses

Payment Terms

Payment terms to be specified in the bid; ensure alignment with PAC procurement and delivery milestones

Delivery Schedule

Delivery schedule may adjust with option clause; calculate additional time as (increase in quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Penalties, if any, to be specified in the contract terms; ensure prompt delivery to police facilities

Bidder Eligibility

  • Experience in supplying toner/ink cartridges to government or large-scale organizations

  • Financial stability evidenced by audited statements

  • Ability to supply OEM-aligned consumables for commonly used printers

Documents 5

GeM-Bidding-8990242.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Kyocera
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine ECOSYS 4132idn , 4125idn
GENERIC Model Number of OEM's Printer Cartridge/Consumable Kyocera TK 6110
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior supply of toner cartridges or similar consumables

4

Financial statements showing turnover and financial health

5

EMD submission document (₹16,800) via DD/online

6

Technical bid documents demonstrating OEM alignment and consumables compatibility

7

OEM authorizations or authorized dealer certificates (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on toner cartridge tender in Hathras Uttar Pradesh 2026

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹16,800 online. Ensure OEM authorization for toner consumables and provide minimum yield data. The contract allows up to 25% quantity variation and delivery-time adjustments based on orders, with compliance to PAC procurement rules.

What documents are required for UP Police printer consumables bid

Documents include GST certificate, PAN, experience certificates for toner supply, audited financials, EMD submission, OEM authorization, and technical bid proving cartridge compatibility with common printer models. Ensure submission in the bid portal with clear product specifications and quantities.

What are the delivery terms for UP Police toner procurement

Delivery terms hinge on the option clause: delivery time recalculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend timelines to accommodate quantity changes while maintaining contracted rates.

What is the EMD amount for the toner cartridge tender in Hathras

The bid security deposit is ₹16,800. It must be submitted via online payment or DD as part of the bid submission to qualify for evaluation. Ensure validity through the bid opening date and in line with tender terms.

Which standards or OEM requirements apply to the consumables

The tender calls for OEM-aligned cartridges and generic compatibility data across printer brands and models. Ensure the offered cartridges meet OEM specifications, provide color options, and specify minimum yield per cartridge to demonstrate compliance and reliability.

What is the estimated contract value and scope for UP Police bid

Estimated value is ₹8,40,000 for toner cartridges and related consumables. Scope covers generic cartridge categories suitable for PAC printers, with no BOQ items listed. Suppliers should align with police-grade supply reliability and standard delivery terms.

How to verify bidder eligibility for the UP Police PAC tender

Verify eligibility by presenting prior experience in government or large-scale toner supply, current GST and PAN, annual turnover adequate for procurement, and OEM authorizations showing ability to supply compatible cartridges for common printers.