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Hindustan Petroleum Corporation Ltd Rotork Actuator Spares Tender Vadodara Gujarat 2026

Bid Publish Date

26-Apr-2026, 10:28 pm

Bid End Date

07-May-2026, 9:00 am

Value

₹37,85,676

Location

VADODARA , GUJARAT
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Progress

Issue26-Apr-2026, 10:28 pm
Technical30-04-2026 16:56:39
Financial
Award21-May-2026, 12:03 am
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Quantity

74

Category

Main PCB IQ40

Bid Type

Two Packet Bid

Categories 26

AGITATORS WORM PUMPS ULTRASONIC EXAMINATION TORQUE SENSORS BOLT CUTTER STRAIN GAUGES ULTRASONIC TESTING SYSTEM FLUXMETERS RING COLOUR DOPPLER MACHINE HYDRAULIC CYLINDER PRINTER PARTS AND ACCESSORIES MASTER CONTROLLER PILLOW BLOCK TORQUE TESTER MODBUS DYNAMOMETERS POWER WATER LEVEL RECORDER POWER SENSOR GEAR CENTRIFUGAL MACHINE DOPPLER MACHINE DC MOTOR HYDRAULIC PART TURBINE PUMPS

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd, Baroda (Vadodara, Gujarat 390001). The procurement seeks Rotork make electric actuator spares including IQ40 family components and related mechanical/electrical assemblies. Estimated value: ₹3,785,676.00. Scope targets replacement spares for existing public sector deployments; no explicit BOQ itemized quantities provided. The contract accommodates quantity fluctuations via option clause, enabling up to 25% increase/decrease at contract rates. No start date or delivery window disclosed in the data. This tender hinges on supplier capability to provide Rotork-compatible spares meeting OEM compatibility and long-term availability.

- Key differentiator: Rotork actuator spare compatibility and public sector procurement context.
- Unique aspects: Option clause governs extended delivery time with a formula based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Technical Specifications & Requirements

  • Pre-Qualification Criteria (PQC): Bidders must submit audited financial statements for the last three years ending 31.03.2025. Turnover thresholds: ₹5.67 Lakh (Non-MSE) and ₹4.82 Lakh (MSE) as average annual turnover, including GST. For technical eligibility, bidders must have completed at least one similar work in the last seven years ending 31.03.2026, with contract value: ₹7.57 Lakh (Non-MSE) or ₹6.43 Lakh (MSE). Similar work defined as supplying spares for Rotork electric actuators in public sector oil marketing companies in India. Start-up clause not applicable.

    - Experience window: seven years; one similar completed work qualifies a bidder if thresholds are met. Audited statements required to verify turnover. The data emphasizes Rotork actuator spare supply experience and public sector exposure as key technical eligibility.

Terms, Conditions & Eligibility

  • EMD/Security: Not explicitly disclosed in the data provided. bidders should verify at bid stage.
    - Delivery Clause: Option to modify quantity up to 25% with contract-rate stability; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
    - Financials: Audited statements for last three years; turnover thresholds as stated for MSE vs non-MSE.
    - Documentation: Audited financials; proof of similar Rotork actuator spare supply experience; adherence to vendor qualification norms.
    - Other: Start-up clause not applicable; compliance with existing buyer terms as attached in the ATC.

Key Specifications

    • Product/Category: Spares for Rotork electric actuators (IQ40 family and related components)
    • Estimated Value: ₹3,785,676.00
    • Geography: Vadodara, Gujarat
    • Experience: Last 7 years ending 31.03.2026 with at least one similar completed work
    • Turnover Requirements: Non-MSE ₹5.67 Lakh; MSE ₹4.82 Lakh (average annual turnover incl. GST)
    • Similar Work Value: Non-MSE ₹7.57 Lakh; MSE ₹6.43 Lakh
    • Option Clause: ±25% quantity with contract rates; delivery time formula min 30 days

Terms & Conditions

  • Option Clause allows ±25% variation in quantity at contracted rates

  • Audited financials for three years required for turnover validation

  • One Rotork actuator spare supply project in PS oil sectors qualifies as similar work

Important Clauses

Delivery Terms

Delivery period can extend with option clause; minimum 30 days for increased quantity scenarios; calculation based on (Increased quantity ÷ Original quantity) × Original delivery period

Payment Terms

Not specified in data; bidders should confirm payment terms in ATC or contract award

Penalties

No explicit LD/penalty clause mentioned in provided data; refer to ATC for specifics

Bidder Eligibility

  • Audited financial statements for last three years

  • Turnover thresholds met (₹5.67 Lakh Non-MSE; ₹4.82 Lakh MSE)

  • Demonstrated Rotork actuator spare supply experience (₹7.57 Lakh Non-MSE; ₹6.43 Lakh MSE)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Main PCB IQ40 , Modbus Card IQ40 , Power Module IQ40 , Electronic Assembly IQ40 , Resolver PCB and Gear IQ40 , Top Hand wheel , motor MandR kit IQ40 , O ring and Oil seal , Hand auto lever mechanism IQ40 , torque transducer IQ40 , OC and RL Control , Local Control PCB Model 20B , Main PCB 1640ZMD K 600 , Modbus Card 1640ZMD K 600 , Power Module K 600 , Center Column K 600 , LSD Shaft K 600 , Switch Mechanism 1612Z25 K 600 , O ring and Oil seal kit K 600 , Hand auto lever mechanism K600

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 5

GeM-Bidding-9258248.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 20 Items Sign in for GEM prices

#1

Main PCB IQ40

Main PCB IQ40

6 pieces Delivery: 10 days
#2

Modbus Card IQ40

Modbus Card IQ40

6 pieces Delivery: 10 days
#3

Power Module IQ40

Power Module IQ40

4 pieces Delivery: 10 days
#4

Electronic Assembly IQ40

Electronic Assembly IQ40

4 pieces Delivery: 10 days
#5

Resolver PCB and Gear IQ40

Resolver PCB & Gear IQ40

4 pieces Delivery: 10 days
#6

Top Hand wheel

Top Hand wheel Maintenance kit IQ40

4 pieces Delivery: 10 days
#7

motor MandR kit IQ40

motor M&R kit IQ40

4 pieces Delivery: 10 days
#8

O ring and Oil seal

O ring and Oil seal kit IQ40

4 pieces Delivery: 10 days
#9

Hand auto lever mechanism IQ40

Hand auto lever mechanism IQ40

2 pieces Delivery: 10 days
#10

torque transducer IQ40

torque transducer IQ40

2 pieces Delivery: 10 days
#11

OC and RL Control

OC & RL Control Knob Model 20H

4 pieces Delivery: 10 days
#12

Local Control PCB Model 20B

Local Control PCB Model 20B

2 pieces Delivery: 10 days
#13

Main PCB 1640ZMD K 600

Main PCB 1640ZMD K 600

4 pieces Delivery: 10 days
#14

Modbus Card 1640ZMD K 600

Modbus Card 1640ZMD K 600

4 pieces Delivery: 10 days
#15

Power Module K 600

Power Module K 600

4 pieces Delivery: 10 days
#16

Center Column K 600

Center Column K 600

2 pieces Delivery: 10 days
#17

LSD Shaft K 600

LSD Shaft K 600

2 pieces Delivery: 10 days
#18

Switch Mechanism 1612Z25 K 600

Switch Mechanism 1612Z25 K 600

2 pieces Delivery: 10 days
#19

O ring and Oil seal kit K 600

O ring and Oil seal kit K 600

6 pieces Delivery: 10 days
#20

Hand auto lever mechanism K600

Hand auto lever mechanism K600

4 pieces Delivery: 10 days

Required Documents

1

Audited financial statements for last three financial years

2

GST registration certificate

3

PAN card

4

Experience certificates for similar Rotork actuator spare supply

5

Proof of turnover (average annual turnover computation)

6

OEM authorizations or confirmations for Rotork actuator spares (if required)

7

Technical compliance documents and any ATC attachments

Technical Results

S.No Seller Item Date Status
1
S K SALES CORPORATION   Under PMA
-30-04-2026 16:56:39
2
VINAYAK AGENCIES   Under PMA
-05-05-2026 15:49:49

Financial Results

Rank Seller Price Item
L1
S K SALES CORPORATION(MII)   Under PMA
Item Categories : Main PCB IQ40,Modbus Card IQ40,Power Module IQ40,Electronic Assembly IQ40,Resolver PCB and Gear IQ4
L2
VINAYAK AGENCIES (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Main PCB IQ40,Modbus Card IQ40,Power Module IQ40,Electronic Assembly IQ40,Resolver PCB and Gear IQ4

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

What documents are required for Rotork actuator spares tender in Vadodara?

Bidders must submit audited financial statements for three years, GST registration, PAN, experience certificates for similar Rotork spare supply, turnover proof, and OEM authorizations if required. Attach Rotork actuator spare supply experience evidence and the ATC-compliant technical documents to participate in the HPCL procurement.

How is turnover eligibility calculated for HPCL Rotork tender in Gujarat 2026?

Turnover is calculated on a three-year average ending 31.03.2025, including GST. Non-MSE bidders must meet ₹5.67 Lakh; MSE bidders have ₹4.82 Lakh. Audited results validate capability; the data emphasizes Rotork spare supply exposure within public sector oil marketing.

What is considered a similar completed work for this Rotork tender?

A similar completed work involves supplying spares for Rotork electric actuators in public sector oil marketing companies in India. One standing order/contract qualifies as one similar work; the minimum value thresholds are ₹7.57 Lakh (Non-MSE) or ₹6.43 Lakh (MSE) for eligibility.

What is the option clause impact on delivery for HPCL tender in Gujarat?

The purchaser may increase/decrease quantity by up to 25% at contract rates. Extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend within the original delivery period under contract terms.

Which Rotork product categories are covered under this HPCL tender?

The tender covers Rotork actuator spares including IQ40 family components (Main PCB, Modbus Card, Power Module), Electronic Assembly IQ40, Resolver PCB, Hand wheel, motor/MandR kits, O rings, oil seals, torque transducers, Local Control PCB 20B, and 1640ZMD K 600 family items. Compatibility with Rotork OEM specifications is essential.

When should bidders submit audited financials for eligibility in Gujarat?

Bidders must submit audited financial statements for the three-year period ending 31.03.2025 to demonstrate average annual turnover as per the PQC. The statements verify capability and help determine MSE vs non-MSE status for eligibility assessment.

What are the key eligibility criteria for HPCL Rotork spares tender?

Key criteria include audited three-year turnover, Rotork spare supply experience within public sector oil marketing, and meeting the minimum contract value thresholds for similar work. The PQC distinguishes MSE vs non-MSE turnover and requires demonstrating at least one similar completed project in Rotork actuator spares.

What are the delivery and penalty implications for this procurement?

Delivery terms allow up to 25% quantity variation. If extended, delivery time follows the specific calculation with a minimum 30 days. While explicit LDs aren’t stated in the data, bidders should review ATC clauses for penalties or performance bonds tied to delivery performance.

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