Darbhanga District Panchayats Sanitary Napkins Vending Machines & Incinerator Machines Tender 2026 – Department of Panchayati Raj Q3
Progress
Tender Overview
The tender is issued by Darbhanga District Panchayats under the Department of Panchayati Raj for the procurement of Sanitary Napkins Vending Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3). The scope covers Supply, Installation, Testing and Commissioning of the specified equipment. The document notes an option to increase/decrease quantity by up to 25% of bid quantity during contract and extended delivery periods, with delivery timelines linked to the original delivery period. A unique aspect is the requirement to align with extended quantity scenarios and the need to manage dynamic order volumes within contract rates. The tender’s location context is not explicitly provided in the data, emphasizing the need for bidders to confirm consignee locations and installation sites. A key differentiator is the explicit option clause governing quantity and delivery windows, which bidders must plan for in their logistical and financial forecasts.
Technical Specifications & Requirements
- Product names: Sanitary Napkins Vending Machines (Q3), Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
- Category scope: Supply, Installation, Testing and Commissioning (SITC) of the two equipment types
- Delivery flexibility: Option to adjust quantity by up to 25%, with proportional delivery time calculation and a minimum 30 days threshold
- Service requirements: Functional Service Centre in the state of each consignee location for carry-in warranty; establishment within 30 days of award if not existing; documentary evidence required for release of payment
- Support access: Dedicated toll-free service number and escalation matrix for service support
- BOQ status: No BOQ items listed; bidders should verify exact item counts and installation sites with the buyer
Terms, Conditions & Eligibility
- Payment terms: Payment release contingent on submission of evidence of established Service Centre; no explicit overall payment schedule provided
- Delivery terms: Delivery period starts from the last date of the original delivery order; extended delivery time formula provided; minimum 30 days when expanding quantities
- ATC/ATC-related: Buyer has uploaded an ATC document; bidders must review and comply with special terms
- Warranty/Support: On-site warranty applicable unless stated otherwise; service support structure mandatory
- Documentation required: GST registration, PAN, experience certificates, financial statements; EMD/Security deposit details not specified here
- Clause on quantities: Up to 25% variation in ordered quantity and corresponding delivery extension as described
- Eligibility: Bidders must provide evidence of capability to supply SITC of two equipment types; establishment of service centres within target states
Key Specifications
-
Sanitary Napkins Vending Machines (Q3) – capacity, coin/bill acceptor details not specified
-
Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) – incineration capacity and smoke control features not detailed
-
No explicit standards (IS/ISO) are stated; bidders should seek buyer confirmation on any applicable certifications
-
Delivery scope includes SITC: supply, installation, testing, commissioning
-
Option clause allows up to 25% quantity variation with corresponding delivery timeline adjustment
Terms & Conditions
-
25% quantity variation allowed; delivery period adjustments linked to original period
-
Functional Service Centre required in consignee state; establishment within 30 days if not present
-
Dedicated toll-free service number and escalation matrix mandatory
Important Clauses
Payment Terms
Payment contingent on establishing a Functional Service Centre; no detailed milestone schedule provided in data
Delivery Schedule
Delivery period begins after last date of original delivery order; extended period computes as (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; bidders should obtain ATC for penalty clauses
Bidder Eligibility
-
Evidence of capability to supply SITC of sanitary waste management equipment
-
Presence of or plan to establish state-level service centres within 30 days of award
-
Proven track record with service support infrastructure (dedicated toll-free number and escalation matrix)
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Darbhanga
Delivery Pincodes
847405
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tejnarayan Kumar | 847405,GRAM PANCHAYAT KURSO MACHHAITA | Darbhanga | Bihar | 847405 | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9749205.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration
PAN card
Experience certificates demonstrating prior SITC of similar equipment
Financial statements or turnover proof
EMD/Security deposit documents (per buyer terms)
Technical bid documents and compliance certificates
OEM authorizations or dealer/distributor approvals
Proof of Service Centre establishment or plan with timeline
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in the sanitary napkins vending machine tender in Darbhanga 2026
Bidders must register, submit GST and PAN, provide experience certificates for SITC projects, and furnish financial statements. Include EMD documents per buyer terms, attach OEM authorizations, and demonstrate a functional service center plan in the relevant state. Review ATC for dedicated service terms and delivery flexibility.
What documents are required for the Sanitary Napkins tender in Darbhanga?
Required documents include GST registration, PAN, experience certificates, financial statements, EMD/ security deposit, technical compliance certificates, OEM authorizations, and evidence of a service center network. Ensure submission aligns with the Terms and Conditions and ATC instructions for the contract scope.
What are the delivery and quantity variation terms in this tender?
The buyer may increase or decrease quantity up to 25% at contract award and during the currency of the contract. Delivery time adjusts using (additional quantity ÷ original quantity) × original delivery period with a minimum 30 days, and may extend to the full original delivery period.
What are the service and support requirements for vendors?
Vendors must have a functional service center in the consignee state or establish one within 30 days of award. A dedicated toll-free service number and escalation matrix must be provided to ensure prompt support and service-level adherence.
What are the SITC expectations for sanitary napkins equipment in this bid?
Scope includes Supply, Installation, Testing and Commissioning of two equipment types: vending machines and incinerator with smoke control unit. No explicit performance specs or standards are listed; bidders should confirm installation site requirements and perform onsite validation after procurement.
How is payment triggered for this tender in Darbhanga?
Payment is contingent on documentary evidence of a functional Service Centre, with terms requiring service readiness prior to release. Specific milestone-based payment details are not provided in the available data and should be clarified in the ATC.
What is the role of the ATC in the Darbhanga tender?
The ATC contains additional bid-specific terms, including escalation and service support requirements. Bidders must view the ATC document, integrate its conditions into the bid, and align with dedicated service channels and delivery clauses.
Which equipment categories are covered in this Bihar procurement?
Two categories are covered: Sanitary Napkins Vending Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3). The bid includes SITC of both, with option-based quantity adjustments and service-ready deployment in the state.