South Western Railway Paramedical Staff Outsourcing Tender Dharward Karnataka 3 Months 25% Scope Change 2026
Progress
Key Highlights
- • Service-type procurement for para-medical staff outsourcing (three months) by South Western Railway
- • Contract variation clause: ±25% in quantity or duration at contract issue
- • Office of service provider required in the state of consignee (Karnataka)
- • Dedicated toll-free service support mandatory for contractor/OEM
- • Salaries paid by contractor; reimbursement claim with statutory documents
- • Police verification and attested educational certificates required for all staff
- • Stop-gap engagement with no absorption/regularization rights
- • GCC for Services-2018 governs terms and amendments
Tender Overview
Organization: South Western Railway (Indian Railways) seeks paramedical staff outsourcing for the Central Hospital of UBL located in Dharward, Karnataka. The engagement spans a three-month period on a manpower basis with an estimated value of ₹946,718. The contract allows a 25% increase/decrease in quantity or duration at issue and post-issuance, with the same 25% cap. No BOQ items are listed, signaling a service-oriented staff deployment scope rather than goods procurement.
Key differentiators include dedicated service support requirements, city/state presence of the bidder, and a pay-then-claim model for salaries, including statutory compliance documentation. This stop-gap para-medical staffing arrangement emphasizes compliance, quick mobilization, and risk transfer to the contractor for personnel conduct and replacement costs.
Technical Specifications & Requirements
- No technical product specifications are provided in the tender. Typed clauses emphasize service delivery of para-medical staff rather than equipment.
- Bidder must maintain an office in the consignee's state and provide a dedicated toll-free service line for staff support.
- Payment mechanics: contractor disburses salaries first, then claims from the Railway, accompanied by PF/ESIC and bank statements.
- Mandatory attestations and police verification for deployed personnel; annual/periodic credential checks are implied via ATC requirements.
- Governance: terms aligned with General Conditions of Contract for Services-2018 and amendments; absorption rights are explicitly denied.
Terms & Eligibility
- EMD: not disclosed in the available data; bidders should verify in the tender documents.
- Engagement is a stop-gap arrangement; no entitlement to absorption in Railway service.
- Payment contingent on actual number of para-medical staff engaged; variability allowed.
- Personnel conduct: contractor to replace staff at own cost for misconduct; police verification required.
- Documentation: attested educational certificates, age proofs, and ongoing compliance documents must be submitted; office must be in the consignee state.
- Compliance: dedicated support, PF/ESIC documentation, and adherence to governance terms of 2018 GCC for Services.
Key Specifications
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Product/service: para-medical staffing for Central Hospital, UBL
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Estimated value: ₹946,718
-
Contract duration: 3 months with +/−25% variation allowed
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Delivery/placement: staffing at Central Hospital, Hubballi area implied by location
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Standards/certifications: GCC for Services-2018 referenced; police verification and attestation required
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Payment terms: contractor pays salaries first; reimbursement from Buyer with statutory documents
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Eligibility: bidder must have a Karnataka-based office and dedicated support line
Terms & Conditions
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Stop-gap para-medical staffing contract with no absorption rights in Railways
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Payment only against actual staffing engaged; variances allowed
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Contractor responsible for staff conduct, replacement costs, and statutory compliance
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Mandatory police verification and attested educational documents for all staff
Important Clauses
Payment Terms
Contractor disburses salaries first; claims for reimbursement to Railway must include PF/ESIC and bank statements; payment processed per actual staffing engaged.
Delivery Schedule
Staff deployment aligned with three-month base engagement; quantity/duration may adjust by up to 25% at contract issue and post-issuance.
Penalties/Liquidated Damages
Replacement of staff at contractor’s cost for misconduct; adherence to GCC Services-2018 with amendments governs penalties and remedies.
Bidder Eligibility
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Bidder must have a Karnataka-based office to satisfy service availability
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Demonstrate prior experience in supplying para-medical staff to healthcare facilities
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Provide police verification and attested educational certificates for all deployed personnel
Tender Data
Bid Details
Quantity
1
Similar Category
Manpower Outsourcing Services - Fixed Remuneration
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Outsourcing of paramedical staffs for Central Hospital of UBL for a period of Three Months on Manpower basis
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
5
Delivery Details
Delivery Locations
1
Delivery Cities
Dharwad
Delivery Pincodes
580020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Malati L K | 580020,O/o Medical Director, Central Hospital, Gadag Road, Hubli 580 020 | Dharwad | Karnataka | 580020 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 8
GeM-Bidding-10024138.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar paramedical staffing
Financial statements or turnover evidence (as applicable)
EMD/Security deposit details (as per tender guidance, if required)
Attested educational certificates and age proofs for deployed staff
Police verification certificates for all personnel
Ongoing PF/ESIC compliance documentation
Technical bid documents and any OEM authorizations if applicable
Office address proof in Karnataka (consignee state)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for para-medical staffing tender in Dharward Karnataka 2026
Bidders must submit credentials showing Karnataka office presence, police verification for staff, attested educational certificates, PF/ESIC compliance, GST/PAN, and experience in healthcare staffing. The contract allows ±25% variation; salary payments are contractor obligations with reimbursement from the Railway after submitting statutory documents.
What documents are required for Karnataka paramedical staffing tender submission
Required documents include GST registration, PAN, experience certificates, attested educational certificates, age proofs, police verification certificates, PF/ESIC compliance statements, financial statements, and demonstration of a Karnataka office; prepare OEM authorizations if applicable and submit technical bid documents.
What are the eligibility criteria for para-medical staff outsourcing Railways
Eligibility requires a Karnataka-based office, prior supply of para-medical staff to healthcare facilities, valid GST and PAN, police verification for personnel, and attested educational certificates; ensure compliance with GCC for Services-2018 and related amendments.
What are the payment terms for Railways para-medical staffing contract 2026
Salaries are paid by the contractor upfront to staff; the buyer reimburses after submission of PF/ESIC documentation and bank statements. The contract amount is based on actual staffing; variations up to 25% may affect total payable value.
What standards or certifications are required for para-medical staff
Staff must provide police verification; attested educational certificates and age proofs are required. The contract references GCC for Services-2018 and amendments; ensure conformity with statutory employment and healthcare staffing norms.
When is the procurement window for the Dharward paramedical tender
The tender window details are not provided here; confirm submission deadlines and tender opening dates in the official tender portal notifications and any ATC amendments issued by South Western Railway.
What happens if there is misconduct by deployed para-medical staff
Contractor must replace the staff at its own cost and risk; the tender requires strict monitoring of conduct with a police verification-backed credential check to minimize risk to hospital operations.
How is the 25% variation applied to contract scope
The buyer may increase/decrease contract quantity or duration by up to 25% at contract issue; post-issuance, further variation remains capped at 25%; ensure pricing and resource planning accommodate potential changes.