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Airports Authority Of India Conference & AV Integration Tender Chennai Tamil Nadu 2026 - IS/HDMI, DSP, CAMC Standards

Bid Publish Date

18-Feb-2026, 4:37 pm

Bid End Date

11-Mar-2026, 3:00 pm

EMD

₹2,06,682

Value

₹1,03,34,113

Location

CHENNAI , TAMIL NADU
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Progress

Issue18-Feb-2026, 4:37 pm
Technical03-Sep-2026, 6:39 pm
Financial
Award07-Jun-2026, 2:22 am
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Quantity

827

Category

98 inch Monitor Display

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements not specified; bidders should confirm compatibility with existing Airports Authority of India standards
  • • Technical standards or certifications not explicitly listed; anticipate IS/ISO compliance typical for government IT/AV projects
  • • Option clause allowing +/-25% quantity adjustment at contracted rates with defined delivery-time math
  • • GST treatment clarified: bidder calculated GST, with reimbursement based on actuals or lower applicable rate
  • • Two-year CAMC (Comprehensive Annual Maintenance Contract) required post-delivery, plus initial training
  • • SITC, end-to-end testing, and documentation integral to the project scope
  • • Heavy integration of AV hardware, control systems, and networked components under a single procurement
  • • Delivery location is a single Chennai facility; no explicit delivery date provided; terms imply conventional LOGISTICS timelines

Categories 51

PVC CABLE SHIELDED CABLE REVOLVING CHAIR AUDIO VIDEO CONFERENCING CCTV SYSTEM GLUCOSE MONITORS EXECUTIVE CHAIR TRANSMITTER LOGO DESIGN UPS POWER WIRE POWER CABLE SPORT VEHICLE AIR CYLINDERS AMPLIFIERS BELL CONTROLLER CONTROL WIRE ACOUSTIC TESTING ROOMS ELECTRICAL PRODUCTS CAMERA DISPLAY SYSTEM BOX BUS CABLE DISTRIBUTION?BOX FILTER RETAINERS VIDEO TRACKING SYSTEM CENTRAL PROCESSING UNIT PUBLIC ADDRESS SYSTEM SECURITY CAMERAS AUDIO VIDEO EQUIPMENT SPEAKER RADAR AND SONAR SYSTEMS AND COMPONENTS EQUIPMENT CABLE INSTRUMENTATION CABLE AUDIO EQUIPMENT WEB CAMERA PARTS OF GUNS PANEL SURVEILLANCE EQUIPMENTS POWER CONTROL CABLE CABLE SUPPLY BRACKET POLYMERASE CHAIN REACTION PCR COMPUTER ACCESSORIES HIGH TENSION PANEL ATM COILED CABLE AUDIO VISUAL ACCESSORY DATA WALL DISPLAY

Tender Overview

The Airports Authority Of India (AAI) invites bids for a broad conference room and AV integration package in Chennai, Tamil Nadu. The procurement spans furniture (conference table, high-back executive chair, revolving chair, visitor chair) and AV/IT equipment (multiple monitors, interactive displays, cables, switchers, cameras, DSP with AEC and Dante, amplifiers, speakers, ceiling mics, network switches, control processors, touch panels, USB/HDMI extenders, racks, UPS, distribution boxes). Estimated value is ₹10,334,113 with an EMD of ₹206,682. The contract includes SITC and end-to-end testing, documentation and training, and CAMC for two years. AGENDA itemization covers 51 BOQ items; however, exact item specifications are not published. Unique elements include a flexible quantity option clause and GST handling guidance, underscoring integration of procurement with installation and commissioning. This tender demands comprehensive hardware, software, and services for an advanced conference ecosystem in a government setting. Bidder should prepare for a holistic turnkey delivery at a single location, with emphasis on compliance, training, and post-warranty support.

Technical Specifications & Requirements

  • Scope covers: conference furniture, video walls/monitors (98 inch, 55 inch, 23.8 inch interactive display), collaboration switching system, HDMI/USB extenders, USB/PA cables, audio DSP with AEC & Dante, two/ four input USB switchers, AI auto-tracking 4K PTZ camera, matrix tracking box, 1200+ W power infrastructure including UPS, MCBs, and distribution components.
  • Connectivity & cabling: Ultra Flexible Premium HDMI cables, shielded twisted pair cables, shielded RJ45 kits; comprehensive cable management and under-desk mounting hardware.
  • System integration: Control processor, touch panel interface, network switch, CAMC & ongoing maintenance for first and second year.
  • Compliance notes: no explicit standards listed in tender text; expect standard government IT/AV integration practices and post-implementation training.
  • Delivery context: 25% quantity option clause; delivery period adjustments based on original/extended terms; GST considerations noted.

Terms, Conditions & Eligibility

  • EMD: ₹206,682; bid deposit required per tender terms.
  • Quantity option: Purchaser may increase/decrease quantity up to 25% at contracted rates; extension of delivery period follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
  • GST: Bidders to determine GST applicability; reimbursement as actuals or applicable rate, whichever is lower, subject to quoted GST percentage.
  • Documentation: Standard bid submission with GST/PAN/experience and financials to be provided as per T&C; no tender ID reference in content.
  • Warranty/AMC: Two-year CAMC and training included in scope; end-to-end testing and documentation included.

Key Specifications

  • Conference room AV scope including 98 inch monitor display, 55 inch monitor display, 23.8 inch interactive display

  • Audio system with DSP (AEC and Dante) and 6 dot 5 inch ceiling speakers; ceiling microphone array and suspension kit

  • Networking and control: network switch, control processor, touch panel control interface

  • Cabling and connectivity: premium HDMI, USB, USB-C, and compliant shielded cables; HDMI matrix switcher and extenders

  • Power and safety: 6 KVA UPS, MCB distribution, proper power sockets and cabling

  • Documentation, training, CAMC for two years

Terms & Conditions

  • EMD amount and payment terms to be met per T&C; GST handling clarified by purchaser

  • Delivery quantity flexibility up to 25%; delivery timeline adjusted by a formula with minimum 30 days

  • Turnkey SITC, end-to-end testing, training, and CAMC for two years included

Important Clauses

Payment Terms

GST payable/adjusted by bidder; reimbursement at actuals or lower applicable rate; payment terms to be as per tender terms

Delivery Schedule

Delivery period may be extended by option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly specified in provided terms; likely to be governed by standard government contract penalties and LD clauses

Bidder Eligibility

  • Proven experience in AV/IT integration for government or large institutions

  • Financial capacity to handle ~₹10.33 million project with CAMC commitments

  • GST registration, PAN, and compliance with applicable Indian procurement norms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Conference Table , High back Executive Chair , Revolving Chair Mid Back , Visitor Chair , 98 inch Monitor Display , 55 inch Monitor Display , 23dot8 inch Interactive Display , Cable Cubby , USB A B , HDMI Ultra 9 , USB C 6 , Collaboration Switching System , HDMI Twisted Pair Transmitter , HDMI Twisted Pair Receiver , HDMI Matrix Switcher , Two and Four Input USB Switchers , AI AutoTracking 4K PTZ Camera , Matrix Tracking Box , 12 by 8 DSP with AEC and Dante , Audio Power Amplifier , 6 dot 5 inch Two-Way Ceiling Speaker , Column Array Speaker , Ceiling Microphone Array , Ceiling Microphone Suspension Kit , Network Switch , Control Processor , Touch Panel Control Interface , Ultra Flexible Premium High Speed HDMI Cable , USB 3 dot 0 Active Extension Cable , USB 3 dot 0 A Male to B Male Cable , USB 2 dot 0 Active Extender Cable , SuperSpeed USB 3 dot 0 Type A to Type B Cable , USB Type A to USB Mini-B Cable , Speaker Cable , Dual Shielded Twisted Pair Control Cable , Shielded Twisted Pair Cable , Shielded RJ45 Plug Kit , UnderDesk Mount Clip , UnderDesk Mounting Bracket , 21U Custom Equipment Rack , 6 KVA UPS , Power Cable , MCB Distribution Box , 16A MCB , 6A MCB , Plug Tops , 5A Power Supply Sockets , SITC and End to End testing of entire project , Documentation and Training , CAMC for First year , CAMC for Second year

Authority Records

MINISTRY OF CIVIL AVIATIONAIRPORTS AUTHORITY OF INDIA

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Documents 6

GeM-Bidding-9007077.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 51 Items Sign in for GEM prices

#1

Conference Table

As per the given specifications

1 no Delivery: 60 days
#2

High back Executive Chair

As per the given specifications

3 no Delivery: 60 days
#3

Revolving Chair Mid Back

As per the given specifications

12 no Delivery: 60 days
#4

Visitor Chair

As per the given specifications

10 no Delivery: 60 days
#5

98 inch Monitor Display

As per the given specifications

1 no Delivery: 60 days
#6

55 inch Monitor Display

As per the given specifications

2 no Delivery: 60 days
#7

23dot8 inch Interactive Display

As per the given specifications

1 no Delivery: 60 days
#8

Cable Cubby

As per the given specifications

2 no Delivery: 60 days
#9

USB A B

As per the given specifications

2 no Delivery: 60 days
#10

HDMI Ultra 9

As per the given specifications

2 no Delivery: 60 days
#11

USB C 6

As per the given specifications

2 no Delivery: 60 days
#12

Collaboration Switching System

As per the given specifications

2 no Delivery: 60 days
#13

HDMI Twisted Pair Transmitter

As per the given specifications

6 no Delivery: 60 days
#14

HDMI Twisted Pair Receiver

As per the given specifications

6 no Delivery: 60 days
#15

HDMI Matrix Switcher

As per the given specifications

1 no Delivery: 60 days
#16

Two and Four Input USB Switchers

As per the given specifications

1 no Delivery: 60 days
#17

AI AutoTracking 4K PTZ Camera

As per the given specifications

1 no Delivery: 60 days
#18

Matrix Tracking Box

As per the given specifications

1 no Delivery: 60 days
#19

12 by 8 DSP with AEC and Dante

As per the given specifications

1 no Delivery: 60 days
#20

Audio Power Amplifier

As per the given specifications

1 no Delivery: 60 days
#21

6 dot 5 inch Two-Way Ceiling Speaker

As per the given specifications

8 no Delivery: 60 days
#22

Column Array Speaker

As per the given specifications

2 no Delivery: 60 days
#23

Ceiling Microphone Array

As per the given specifications

2 no Delivery: 60 days
#24

Ceiling Microphone Suspension Kit

As per the given specifications

2 no Delivery: 60 days
#25

Network Switch

As per the given specifications

1 no Delivery: 60 days
#26

Control Processor

As per the given specifications

1 no Delivery: 60 days
#27

Touch Panel Control Interface

As per the given specifications

1 no Delivery: 60 days
#28

Ultra Flexible Premium High Speed HDMI Cable

As per the given specifications

14 no Delivery: 60 days
#29

USB 3 dot 0 Active Extension Cable

As per the given specifications

2 no Delivery: 60 days
#30

USB 3 dot 0 A Male to B Male Cable

As per the given specifications

4 no Delivery: 60 days
#31

USB 2 dot 0 Active Extender Cable

As per the given specifications

1 no Delivery: 60 days
#32

SuperSpeed USB 3 dot 0 Type A to Type B Cable

As per the given specifications

3 no Delivery: 60 days
#33

USB Type A to USB Mini-B Cable

As per the given specifications

1 no Delivery: 60 days
#34

Speaker Cable

As per the given specifications

200 metre Delivery: 60 days
#35

Dual Shielded Twisted Pair Control Cable

As per the given specifications

100 metre Delivery: 60 days
#36

Shielded Twisted Pair Cable

As per the given specifications

305 metre Delivery: 60 days
#37

Shielded RJ45 Plug Kit

As per the given specifications

30 nos Delivery: 60 days
#38

UnderDesk Mount Clip

As per the given specifications

1 no Delivery: 60 days
#39

UnderDesk Mounting Bracket

As per the given specifications

3 no Delivery: 60 days
#40

21U Custom Equipment Rack

As per the given specifications

1 no Delivery: 60 days
#41

6 KVA UPS

As per the given specifications

1 no Delivery: 60 days
#42

Power Cable

As per the given specifications

50 metre Delivery: 60 days
#43

MCB Distribution Box

As per the given specifications

1 nos Delivery: 60 days
#44

16A MCB

As per the given specifications

2 nos Delivery: 60 days
#45

6A MCB

As per the given specifications

4 no Delivery: 60 days
#46

Plug Tops

As per the given specifications

20 no Delivery: 60 days
#47

5A Power Supply Sockets

As per the given specifications

5 no Delivery: 60 days
#48

SITC and End to End testing of entire project

As per the given specifications

1 job Delivery: 60 days
#49

Documentation and Training

As per the given specifications

1 job Delivery: 60 days
#50

CAMC for First year

As per Bid document

1 job Delivery: 60 days
#51

CAMC for Second year

As per Bid document

1 job Delivery: 60 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AV/IT integration projects

4

Financial statements demonstrating turnover/financial stability

5

EMD payment proof (bank guarantee or demand draft as applicable)

6

Technical bid documents and compliance statements

7

OEM authorizations or vendor certifications (if applicable)

8

End-to-end testing plan and training proposal documents

Technical Results

S.No Seller Item Date Status
1
AKSHAYAA ASSOCIATES   Under PMA
-09-03-2026 18:39:23
2
FX5 INTERNATIONAL PRIVATE LIMITED   Under PMA
-05-03-2026 15:27:26
3
INFOSOFT DIGITAL DESIGN AND SERVICES PRIVATE LIMITED   Under PMA
-11-03-2026 14:59:24
4
ONEWORLD ENTERPRISES   Under PMA
-05-03-2026 21:54:26
5
SOLUTIONS INDIA SYSTEMS PRIVATE LIMITED   Under PMA
-11-03-2026 13:18:39
6
STATION-E -INFO SERVICES PRIVATE LIMITED   Under PMA
-23-02-2026 12:08:16

Financial Results

Rank Seller Price Item
L1
FX5 INTERNATIONAL PRIVATE LIMITED(MII)( MSE Social Category:General )    Under PMA
Item Categories : Conference Table,High back Executive Chair,Revolving Chair Mid Back,Visitor Chair,98 inch Monitor D
L2
ONEWORLD ENTERPRISES (MII)   Under PMA
Item Categories : Conference Table,High back Executive Chair,Revolving Chair Mid Back,Visitor Chair,98 inch Monitor D

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Airports Authority of India AV tender in Chennai?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD of ₹206,682, and technical compliance documents. Ensure alignment with turnkey SITC scope, CAMC for two years, and training plans. Prepare for 25% quantity variation and GST reimbursement terms.

What documents are required for the Chennai AV procurement bid 2026?

Submit GST certificate, PAN, experience certificates from similar projects, audited financial statements, EMD proof, OEM authorizations if applicable, technical bid, and end-to-end testing/training proposals. Include CAMC plan for year 1 and year 2.

What are the key technical components in the Chennai AV tender?

Key components include 98 inch monitor display, 55 inch monitor, 23.8 inch interactive display, collaboration switching system, HDMI/USB extenders, DSP with AEC/Dante, AI 4K PTZ camera, matrix tracking box, control processor, touch panel, and UPS with distribution.

What is the EMD for the Chennai AV procurement and when is it required?

EMD is ₹206,682. It must accompany the bid submission as a security deposit per tender terms; payment terms will follow government norms, with EMD applicable to bid validity and contracting.

What delivery terms apply to quantity variation in this tender?

The purchaser may adjust quantity by ±25% at contracted rates. Delivery period extension uses a formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with extensions possible during contract duration.

What maintenance is included after delivery for the Chennai AV package?

Two-year CAMC is included, covering preventive maintenance, support, and service for the AV/IT integration, plus initial and ongoing training for staff to operate the system efficiently.

Are there any GST considerations bidders should plan for in this bid?

GST must be assessed by bidders themselves; reimbursement will be as actuals or the lower applicable rate, limited to the quoted GST percentage, ensuring compliance with Indian GST norms.

What standards or certifications are expected for AV systems in government tenders?

While explicit standards aren’t listed, bidders should plan for ISI/ISO-like reliability and government IT/AV integration best practices, with OEM authorizations and tested performance in SITC projects for large venues.

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