TenderDekho Logo
GEM

Airports Authority Of India Conference & AV Integration Tender Chennai Tamil Nadu 2026 - IS/HDMI, DSP, CAMC Standards

Bid Publish Date

18-Feb-2026, 4:37 pm

Bid End Date

11-Mar-2026, 3:00 pm

EMD

₹2,06,682

Value

₹1,03,34,113

Location

CHENNAI , TAMIL NADU

Progress

Issue18-Feb-2026, 4:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

827

Category

98 inch Monitor Display

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements not specified; bidders should confirm compatibility with existing Airports Authority of India standards
  • • Technical standards or certifications not explicitly listed; anticipate IS/ISO compliance typical for government IT/AV projects
  • • Option clause allowing +/-25% quantity adjustment at contracted rates with defined delivery-time math
  • • GST treatment clarified: bidder calculated GST, with reimbursement based on actuals or lower applicable rate
  • • Two-year CAMC (Comprehensive Annual Maintenance Contract) required post-delivery, plus initial training
  • • SITC, end-to-end testing, and documentation integral to the project scope
  • • Heavy integration of AV hardware, control systems, and networked components under a single procurement
  • • Delivery location is a single Chennai facility; no explicit delivery date provided; terms imply conventional LOGISTICS timelines

Categories 51

PVC CABLE SHIELDED CABLE REVOLVING CHAIR AUDIO VIDEO CONFERENCING CCTV SYSTEM GLUCOSE MONITORS EXECUTIVE CHAIR TRANSMITTER LOGO DESIGN UPS POWER WIRE POWER CABLE SPORT VEHICLE AIR CYLINDERS AMPLIFIERS BELL CONTROLLER CONTROL WIRE ACOUSTIC TESTING ROOMS ELECTRICAL PRODUCTS CAMERA DISPLAY SYSTEM BOX BUS CABLE DISTRIBUTION?BOX FILTER RETAINERS VIDEO TRACKING SYSTEM CENTRAL PROCESSING UNIT PUBLIC ADDRESS SYSTEM SECURITY CAMERAS AUDIO VIDEO EQUIPMENT SPEAKER RADAR AND SONAR SYSTEMS AND COMPONENTS EQUIPMENT CABLE INSTRUMENTATION CABLE AUDIO EQUIPMENT WEB CAMERA PARTS OF GUNS PANEL SURVEILLANCE EQUIPMENTS POWER CONTROL CABLE CABLE SUPPLY BRACKET POLYMERASE CHAIN REACTION PCR COMPUTER ACCESSORIES HIGH TENSION PANEL ATM COILED CABLE AUDIO VISUAL ACCESSORY DATA WALL DISPLAY

Tender Overview

The Airports Authority Of India (AAI) invites bids for a broad conference room and AV integration package in Chennai, Tamil Nadu. The procurement spans furniture (conference table, high-back executive chair, revolving chair, visitor chair) and AV/IT equipment (multiple monitors, interactive displays, cables, switchers, cameras, DSP with AEC and Dante, amplifiers, speakers, ceiling mics, network switches, control processors, touch panels, USB/HDMI extenders, racks, UPS, distribution boxes). Estimated value is ₹10,334,113 with an EMD of ₹206,682. The contract includes SITC and end-to-end testing, documentation and training, and CAMC for two years. AGENDA itemization covers 51 BOQ items; however, exact item specifications are not published. Unique elements include a flexible quantity option clause and GST handling guidance, underscoring integration of procurement with installation and commissioning. This tender demands comprehensive hardware, software, and services for an advanced conference ecosystem in a government setting. Bidder should prepare for a holistic turnkey delivery at a single location, with emphasis on compliance, training, and post-warranty support.

Technical Specifications & Requirements

  • Scope covers: conference furniture, video walls/monitors (98 inch, 55 inch, 23.8 inch interactive display), collaboration switching system, HDMI/USB extenders, USB/PA cables, audio DSP with AEC & Dante, two/ four input USB switchers, AI auto-tracking 4K PTZ camera, matrix tracking box, 1200+ W power infrastructure including UPS, MCBs, and distribution components.
  • Connectivity & cabling: Ultra Flexible Premium HDMI cables, shielded twisted pair cables, shielded RJ45 kits; comprehensive cable management and under-desk mounting hardware.
  • System integration: Control processor, touch panel interface, network switch, CAMC & ongoing maintenance for first and second year.
  • Compliance notes: no explicit standards listed in tender text; expect standard government IT/AV integration practices and post-implementation training.
  • Delivery context: 25% quantity option clause; delivery period adjustments based on original/extended terms; GST considerations noted.

Terms, Conditions & Eligibility

  • EMD: ₹206,682; bid deposit required per tender terms.
  • Quantity option: Purchaser may increase/decrease quantity up to 25% at contracted rates; extension of delivery period follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
  • GST: Bidders to determine GST applicability; reimbursement as actuals or applicable rate, whichever is lower, subject to quoted GST percentage.
  • Documentation: Standard bid submission with GST/PAN/experience and financials to be provided as per T&C; no tender ID reference in content.
  • Warranty/AMC: Two-year CAMC and training included in scope; end-to-end testing and documentation included.

Key Specifications

  • Conference room AV scope including 98 inch monitor display, 55 inch monitor display, 23.8 inch interactive display

  • Audio system with DSP (AEC and Dante) and 6 dot 5 inch ceiling speakers; ceiling microphone array and suspension kit

  • Networking and control: network switch, control processor, touch panel control interface

  • Cabling and connectivity: premium HDMI, USB, USB-C, and compliant shielded cables; HDMI matrix switcher and extenders

  • Power and safety: 6 KVA UPS, MCB distribution, proper power sockets and cabling

  • Documentation, training, CAMC for two years

Terms & Conditions

  • EMD amount and payment terms to be met per T&C; GST handling clarified by purchaser

  • Delivery quantity flexibility up to 25%; delivery timeline adjusted by a formula with minimum 30 days

  • Turnkey SITC, end-to-end testing, training, and CAMC for two years included

Important Clauses

Payment Terms

GST payable/adjusted by bidder; reimbursement at actuals or lower applicable rate; payment terms to be as per tender terms

Delivery Schedule

Delivery period may be extended by option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly specified in provided terms; likely to be governed by standard government contract penalties and LD clauses

Bidder Eligibility

  • Proven experience in AV/IT integration for government or large institutions

  • Financial capacity to handle ~₹10.33 million project with CAMC commitments

  • GST registration, PAN, and compliance with applicable Indian procurement norms

Documents 6

GeM-Bidding-9007077.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

LED Data Wall,Video Wall Controller,Video Processor,Power Distribution Unit for Video Wall,Mechanic

Indian Army

LUCKNOW, UTTAR PRADESH

Posted: 3 October 2025
Closed: 15 October 2025
GEM

Video Wall 23 1 ft by 15 point 7 ft plus controller,Fix a video wall support structure constructed

Indian Army

INDORE, MADHYA PRADESH

Posted: 7 July 2025
Closed: 28 July 2025
GEM

LED Video Wall Screen,Professional Ultra HD Display Panel,Ultra HD Display Panel,Professional Ultra

Quality Council Of India

CENTRAL DELHI, DELHI

Posted: 14 February 2025
Closed: 27 March 2025
GEM

Ultra HD USB Webcamera,5Mtrs USB 3.0 Extension Cable,Webcam Tripod Stand,16 Channel Audio Mixer wit

N/a

CHENNAI, TAMIL NADU

Posted: 14 February 2025
Closed: 7 March 2025
GEM

Indian Army Jhansi Security Equipment Tender 2025 - Ultra HD PTZ Camera, 4K Gear & Networking ISO/IS Standards

Indian Army

JHANSI, UTTAR PRADESH

Posted: 13 December 2025
Closed: 23 December 2025
GEM

Bill of Quantities (BOQ) 51 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Conference Table As per the given specifications 1 no rhqsr_cnsstores_2 60
2 High back Executive Chair As per the given specifications 3 no rhqsr_cnsstores_2 60
3 Revolving Chair Mid Back As per the given specifications 12 no rhqsr_cnsstores_2 60
4 Visitor Chair As per the given specifications 10 no rhqsr_cnsstores_2 60
5 98 inch Monitor Display As per the given specifications 1 no rhqsr_cnsstores_2 60
6 55 inch Monitor Display As per the given specifications 2 no rhqsr_cnsstores_2 60
7 23dot8 inch Interactive Display As per the given specifications 1 no rhqsr_cnsstores_2 60
8 Cable Cubby As per the given specifications 2 no rhqsr_cnsstores_2 60
9 USB A B As per the given specifications 2 no rhqsr_cnsstores_2 60
10 HDMI Ultra 9 As per the given specifications 2 no rhqsr_cnsstores_2 60
11 USB C 6 As per the given specifications 2 no rhqsr_cnsstores_2 60
12 Collaboration Switching System As per the given specifications 2 no rhqsr_cnsstores_2 60
13 HDMI Twisted Pair Transmitter As per the given specifications 6 no rhqsr_cnsstores_2 60
14 HDMI Twisted Pair Receiver As per the given specifications 6 no rhqsr_cnsstores_2 60
15 HDMI Matrix Switcher As per the given specifications 1 no rhqsr_cnsstores_2 60
16 Two and Four Input USB Switchers As per the given specifications 1 no rhqsr_cnsstores_2 60
17 AI AutoTracking 4K PTZ Camera As per the given specifications 1 no rhqsr_cnsstores_2 60
18 Matrix Tracking Box As per the given specifications 1 no rhqsr_cnsstores_2 60
19 12 by 8 DSP with AEC and Dante As per the given specifications 1 no rhqsr_cnsstores_2 60
20 Audio Power Amplifier As per the given specifications 1 no rhqsr_cnsstores_2 60
21 6 dot 5 inch Two-Way Ceiling Speaker As per the given specifications 8 no rhqsr_cnsstores_2 60
22 Column Array Speaker As per the given specifications 2 no rhqsr_cnsstores_2 60
23 Ceiling Microphone Array As per the given specifications 2 no rhqsr_cnsstores_2 60
24 Ceiling Microphone Suspension Kit As per the given specifications 2 no rhqsr_cnsstores_2 60
25 Network Switch As per the given specifications 1 no rhqsr_cnsstores_2 60
26 Control Processor As per the given specifications 1 no rhqsr_cnsstores_2 60
27 Touch Panel Control Interface As per the given specifications 1 no rhqsr_cnsstores_2 60
28 Ultra Flexible Premium High Speed HDMI Cable As per the given specifications 14 no rhqsr_cnsstores_2 60
29 USB 3 dot 0 Active Extension Cable As per the given specifications 2 no rhqsr_cnsstores_2 60
30 USB 3 dot 0 A Male to B Male Cable As per the given specifications 4 no rhqsr_cnsstores_2 60
31 USB 2 dot 0 Active Extender Cable As per the given specifications 1 no rhqsr_cnsstores_2 60
32 SuperSpeed USB 3 dot 0 Type A to Type B Cable As per the given specifications 3 no rhqsr_cnsstores_2 60
33 USB Type A to USB Mini-B Cable As per the given specifications 1 no rhqsr_cnsstores_2 60
34 Speaker Cable As per the given specifications 200 metre rhqsr_cnsstores_2 60
35 Dual Shielded Twisted Pair Control Cable As per the given specifications 100 metre rhqsr_cnsstores_2 60
36 Shielded Twisted Pair Cable As per the given specifications 305 metre rhqsr_cnsstores_2 60
37 Shielded RJ45 Plug Kit As per the given specifications 30 nos rhqsr_cnsstores_2 60
38 UnderDesk Mount Clip As per the given specifications 1 no rhqsr_cnsstores_2 60
39 UnderDesk Mounting Bracket As per the given specifications 3 no rhqsr_cnsstores_2 60
40 21U Custom Equipment Rack As per the given specifications 1 no rhqsr_cnsstores_2 60
41 6 KVA UPS As per the given specifications 1 no rhqsr_cnsstores_2 60
42 Power Cable As per the given specifications 50 metre rhqsr_cnsstores_2 60
43 MCB Distribution Box As per the given specifications 1 nos rhqsr_cnsstores_2 60
44 16A MCB As per the given specifications 2 nos rhqsr_cnsstores_2 60
45 6A MCB As per the given specifications 4 no rhqsr_cnsstores_2 60
46 Plug Tops As per the given specifications 20 no rhqsr_cnsstores_2 60
47 5A Power Supply Sockets As per the given specifications 5 no rhqsr_cnsstores_2 60
48 SITC and End to End testing of entire project As per the given specifications 1 job rhqsr_cnsstores_2 60
49 Documentation and Training As per the given specifications 1 job rhqsr_cnsstores_2 60
50 CAMC for First year As per Bid document 1 job rhqsr_cnsstores_2 60
51 CAMC for Second year As per Bid document 1 job rhqsr_cnsstores_2 60

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AV/IT integration projects

4

Financial statements demonstrating turnover/financial stability

5

EMD payment proof (bank guarantee or demand draft as applicable)

6

Technical bid documents and compliance statements

7

OEM authorizations or vendor certifications (if applicable)

8

End-to-end testing plan and training proposal documents

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Airports Authority of India AV tender in Chennai?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD of ₹206,682, and technical compliance documents. Ensure alignment with turnkey SITC scope, CAMC for two years, and training plans. Prepare for 25% quantity variation and GST reimbursement terms.

What documents are required for the Chennai AV procurement bid 2026?

Submit GST certificate, PAN, experience certificates from similar projects, audited financial statements, EMD proof, OEM authorizations if applicable, technical bid, and end-to-end testing/training proposals. Include CAMC plan for year 1 and year 2.

What are the key technical components in the Chennai AV tender?

Key components include 98 inch monitor display, 55 inch monitor, 23.8 inch interactive display, collaboration switching system, HDMI/USB extenders, DSP with AEC/Dante, AI 4K PTZ camera, matrix tracking box, control processor, touch panel, and UPS with distribution.

What is the EMD for the Chennai AV procurement and when is it required?

EMD is ₹206,682. It must accompany the bid submission as a security deposit per tender terms; payment terms will follow government norms, with EMD applicable to bid validity and contracting.

What delivery terms apply to quantity variation in this tender?

The purchaser may adjust quantity by ±25% at contracted rates. Delivery period extension uses a formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with extensions possible during contract duration.

What maintenance is included after delivery for the Chennai AV package?

Two-year CAMC is included, covering preventive maintenance, support, and service for the AV/IT integration, plus initial and ongoing training for staff to operate the system efficiently.

Are there any GST considerations bidders should plan for in this bid?

GST must be assessed by bidders themselves; reimbursement will be as actuals or the lower applicable rate, limited to the quoted GST percentage, ensuring compliance with Indian GST norms.

What standards or certifications are expected for AV systems in government tenders?

While explicit standards aren’t listed, bidders should plan for ISI/ISO-like reliability and government IT/AV integration best practices, with OEM authorizations and tested performance in SITC projects for large venues.