Urban Development and Housing Department Bihar Backhoe Loaders Tender Darbhanga 2026 - 25% Quantity Option, Service Center, IS 550
Progress
RAKey Highlights
- • Explicit EMD amount: ₹40,000 with submission requirements
- • Option clause allows quantity variations up to 25% during and after contract
- • Delivery location specified: Bharwara, Singhwara, Darbhanga, Bihar 847104
- • Mandatory in-state service center within 30 days of award; evidence required for payment release
- • Dedicated toll-free service support and escalation matrix required
- • Product life requirement: minimum 3 years residual market life; no end-of-life products
- • GST handling: bidder risk; actual/relevant GST reimbursement as per rates
- • Scope includes Supply, Installation, Testing, and Commissioning
Tender Overview
The Urban Development and Housing Department, Bihar, invites bids for the supply, installation, testing, and commissioning of backhoe loaders (Category: Backhoe Loaders, Q2) for the Darbhanga district. The estimated scope includes a base quantity with an option to increase up to 25% during contract execution, at contracted rates. The project requires delivery to Bharwara, Singhwara, Darbhanga, Bihar 847104 and mandates a functional service center in the state. The outline emphasizes on-site or carry-in warranty support and a robust escalation matrix. The bidder must demonstrate financial stability and non-liquidity, and ensure product life not less than 3 years post-quote.
- Organization: Urban Development And Housing Department Bihar
- Location: Darbhanga, Bihar
- Product Category: Backhoe Loaders (Q2)
- EMD: ₹40,000
- Delivery/Installation: Bharwara address; option to extend quantity up to 25% during contract
- Key differentiator: service center in-state and dedicated service support
- Scope: Supply, Installation, Testing and Commissioning of goods
Technical Specifications & Requirements
Available generic backhoe loader parameters cover:
- Max Engine Power (kW), Vehicle Emission Compliance, Fuel Type, Wheel Drive Type, Tyre Type, Cabin
- Loader bucket: Type and Capacity (m3); Dump height (m)
- Backhoe bucket: Capacity (m3), Digging Depth (m), Reach from swing pivot (m), Working height (m)
- Specifications are listed as mandatory categories; exact values are not disclosed in the tender data but bidders must supply equipment meeting these generic categories and align with OEM specifications. The contract requires a complete supply package including installation testing and commissioning, with delivery timelines to be confirmed at order.
- Additional obligations include in-state service centers, toll-free service support, and an escalation matrix for service issues.
Terms, Conditions & Eligibility
- EMD: ₹40,000 (to be submitted per tender rules)
- Delivery: to be completed at the specified address in Darbhanga; option to extend quantity up to 25%; delivery period rules tied to last order date
- Service & Support: must have a functional in-state service center within 30 days of award; dedicated toll-free support; escalation matrix
- Financial & Compliance: bidder must not be under liquidation or bankruptcy; GST to be checked by bidder with reimbursement as per actuals or applicable rate; products must have at least 3 years residual market life and not be end-of-life per OEM guidelines
- Scope: supply, installation, testing, and commissioning included; payments subject to documentary evidence of service center readiness
- Warranty/ Penalties: terms imply warranty support via service center; penalties or LD clauses not explicitly stated in the provided data
Key Specifications
-
Loader/Backhoe category: Backhoe Loaders
-
Loader bucket capacity: specified in cubic meters (not disclosed)
-
Backhoe bucket capacity: specified in cubic meters (not disclosed)
-
Loader bucket dump height: specified in meters (not disclosed)
-
Backhoe digging depth: specified in meters (not disclosed)
-
Backhoe reach from swing pivot: specified in meters (not disclosed)
-
Backhoe cutting height/working height: specified in meters (not disclosed)
-
Engine power, emission, fuel type, wheel drive, tyre, cabin: generic parameters to be defined by OEM
-
Delivery/install/commissioning: included in scope
Terms & Conditions
-
Delivery under option clause: increase/decrease quantity up to 25% at contracted rates
-
Functional Service Centre: required in-state; establish within 30 days if not present
-
GST: bidder to verify; reimbursement as actuals or applicable rate (whichever is lower)
Important Clauses
Payment Terms
Payment terms are contingent on documentary evidence of a functional service center and may reflect standard government procurement schedules; GST handling as per actuals
Delivery Schedule
Delivery to Bharwara, Darbhanga; option to extend quantity up to 25% during currency; delivery period linked to last delivery order date with minimum 30 days extension guidance
Penalties/Liquidated Damages
Penalties or LD clauses are implied but not explicitly stated; adherence to delivery/installation/commissioning within agreed timelines is required
Bidder Eligibility
-
Financial stability with no liquidation or bankruptcy proceedings
-
Non-obsolescence: offered equipment must have at least 3 years residual market life
-
In-state service capability: functional service center or plan to establish within 30 days of award
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | SHAKTI EARTH - MOVERS LLP Under PMA Winner | ₹40,55,000 | Item Categories : Backhoe Loaders (V3) |
| L2 | PATLIPUTRA EQUIPMENTS PRIVATE LIMITED Under PMA | ₹40,65,000 | Item Categories : Backhoe Loaders (V3) |
🎉 L1 Winner
SHAKTI EARTH - MOVERS LLP Under PMA
Final Price: ₹40,55,000
Reverse Auction Schedule
Start
20-Sep-2026, 2:00 pm
End
21-Sep-2026, 2:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
18
OEM Avg. Turnover
100
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Backhoe Loaders (V3) (Q2)
Advisory Bank
PUNJAB NATIONAL BANK
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Darbhanga
Delivery Pincodes
847104
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Lokesh Kumar | 847104,OFFICE NAGAR PANCHAYAT BHARWARA POST BHARWARA PS SINGHWARA DIST DARBHANGA BIHAR | Darbhanga | Bihar | 847104 | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9829126.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar backhoe loader supply/installation projects
Financial statements or turnover proof (to demonstrate financial standing)
EMD submission document for ₹40,000
Technical bid documents detailing compliance with generic backhoe loader specifications
OEM authorization or dealership authorization for the proposed equipment
Evidence of in-state service center or plan to establish within 30 days of award
GST applicability declaration and proof of GST rates considered
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic Parameters | Max Engine Power at Rated RPM (kW) | 37.0 - 75.0 Or higher |
| Generic Parameters | Vehicle Emission Compliance | CEV Stage - V |
| Generic Parameters | Fuel Type | Diesel |
| Generic Parameters | Type of Wheel Drive | Two Wheel Drive |
| Generic Parameters | Type of Tyre | Industrial |
| Generic Parameters | Cabin | AC, Non-AC Or higher |
| Loader Bucket Parameters | Type of Loader Bucket | Bottom Dump |
| Loader Bucket Parameters | Loader Bucket Capacity (Cubic Meter) | 1.0 - 1.2 Or higher |
| Loader Bucket Parameters | Loader Bucket Dump height (Meter) | 2.74 - 4.0 Or higher |
| Backhoe Bucket Parameters | Backhoe Bucket Capacity (Cubic Meter) | 0.26 - 0.4 Or higher |
| Backhoe Bucket Parameters | Backhoe Bucket Digging Depth (Meter) | 4.77 - 6.0 Or higher |
| Backhoe Bucket Parameters | Backhoe Bucket Reach from swing Pivot (Meter) | 5.4 - 8.0 Or higher |
| Backhoe Bucket Parameters | Backhoe Bucket Cutting Height / Working Height (Meter) | 5.97 - 6.5 Or higher |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for backhoe loader tender in Darbhanga Bihar 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹40,000, OEM authorization, and technical bid. Ensure in-state service center readiness within 30 days of award and show capability for Supply, Installation, Testing and Commissioning. Adhere to 25% quantity option and delivery to Bharwara, Darbhanga.
What documents are required for the backhoe loader bid in Bihar?
Submit GST registration, PAN card, experience certificates for similar projects, financial statements, EMD document for ₹40,000, OEM authorization, technical compliance details, and evidence of in-state service center or plan to establish within 30 days of award.
What are the key technical specs requested for backhoe loaders?
Specs cover max engine power, vehicle emission compliance, fuel type, wheel drive, tyre type, cabin, loader bucket capacity and dump height, backhoe bucket capacity, digging depth, reach from swing pivot, and working height. Exact values are OEM-specific and must meet generic procurement categories.
What is the EMD amount for this Bihar tender and how to pay?
The EMD amount is ₹40,000. Submit an EMD through the prescribed method in the bid document; ensure the payment method aligns with tender guidelines and attach proof in the bid submission.
When is delivery expected for the Darbhanga backhoe loader project?
Delivery timelines are linked to the last date of the original delivery order; quantity may be adjusted up to 25% during contract execution with a minimum extension of 30 days unless otherwise specified in order.
What are the GST considerations for the Bihar backhoe tender?
Bidders must determine GST applicability themselves; reimbursement will be at actuals or the applicable lower rate, with a cap tied to the quoted GST percentage. Ensure compliance in bid submission.
Are in-state service centers mandatory for this procurement?
Yes. A functional service center in the state is required; if not present at bidding, the bidder must establish one within 30 days of contract award, with payment release contingent on documentary evidence.
What scope of supply is included in this bid for backhoe loaders?
Scope includes Supply, Installation, Testing, and Commissioning of the goods. The contract requires delivery to the specified Darbhanga address and may require on-site or carry-in warranty support depending on product.