Western Railway Hospital Furniture Bed Side Lockers Tender 2026 India ISI/ISO Standards
Bid Publish Date
07-Sep-2026, 10:21 am
Bid End Date
17-Sep-2026, 11:00 am
Location
Progress
Key Highlights
- • Brand/OEM requirement: Firm must certify offered MAKE, MODEL and SIZES on letterhead
- • Technical warranty: OEM warranty certificates required at delivery; post-sale rectification during guarantee period
- • Delivery flexibility: Quantity may vary up to 25% during contract and extended delivery period under the option clause
- • Service capability: Robust Installation, Commissioning, Training, Troubleshooting and Maintenance network within INDIA
- • Documentation discipline: Upload all required certificates/documents as per ATC and Corrigendum to avoid rejection
- • GST handling: Bidder bears GST; reimbursement either actuals or prescribed rates (whichever is lower) up to quoted GST
Tender Overview
Western Railway (Indian Railways) invites bids for hospital furniture bed side lockers as per attached specification. The procurement targets hospital furnishings supporting rail medical facilities, with the seller expected to certify offered make, model and sizes on their letterhead. Key terms include an option clause allowing up to 25% quantity variation during contract execution, and delivery timelines linked to the original delivery period. Bidders must ensure compliance with warranty obligations and provide OEM warranty certificates at delivery. GST considerations remain the bidder’s responsibility; GST reimbursement will follow actuals or applicable rates, whichever is lower. Service capability for installation, commissioning, and after-sales support in India is mandatory, with documented service centers near consignee locations.
Technical Specifications & Requirements
- Item: Hospital furniture - bed side lockers as per attached specification
- Description clause requires firm certification on letterhead specifying offered MAKE, MODEL and SIZES
- Mandatory OEM warranty certificates to be submitted at the time of Goods delivery
- After-sales: established Installation, Commissioning, Training, Troubleshooting and Maintenance service network in India
- Clause: Tender terms allow quantity variation up to 25% during contract and extended delivery period with formula (additional time = (increased quantity / original quantity) × original delivery period), minimum 30 days
- GST: Bidder to account for applicable GST; reimbursement as per actuals or applicable rates, up to quoted GST percentage
- Documentation: Upload all required certificates/documents as per bid document and ATC/Corrigendum, failure to do so may lead to rejection
- No BOQ items available; scope centers on bed side lockers per attached specs and compliance
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders should consult bid document for exact amount and mode
- Delivery: Delivery period linked to original delivery order; additional time calculation applies if option clause exercised
- Warranty: OEM warranty certificates required; service network must cover consignee locations in India
- Documentation: Must include GST certificate, PAN, experience certificates, financials, and technical compliance certificates as per ATC
- Certifications: Certificates/uploaded documentation must be in line with bid document and ATC; non-compliant bids may be rejected
- Penalties/LD: Not explicitly stated; standard practice applies per contract terms and delivery performance
- Compliance: Firm must certify MAKE, MODEL, and SIZES on letterhead; reference to attached specification is mandatory
- GST: GST responsibility lies with bidder; reimbursement will be as per actuals or applicable rates, up to quoted GST
Key Specifications
-
Product: Hospital furniture - bed side lockers
-
Quantity: Not specified in data; scope depends on attached specification
-
Value: Estimated value not disclosed
-
Experience: Demonstrated capability for hospital furniture supply in India
-
Standards/Compliance: OEM warranty, installation and maintenance capability in India
Terms & Conditions
-
Delivery quantity may vary up to 25%; extended delivery period calculations apply
-
OEM warranty certificates required; post-delivery service network in India
-
Firm must certify MAKE, MODEL and SIZES on letterhead; attached specification governs scope
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or applicable rates (whichever lower) of quoted GST percentage
Delivery Schedule
Delivery period to begin from the last date of original delivery order; additional time computed by formula with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; terms to be governed by standard contract penalties for delays and non-compliance
Bidder Eligibility
-
Proven experience in supplying hospital furniture in India
-
Compliance with OEM warranty and service network requirements
-
Ability to certify MAKE, MODEL and SIZES on firm letterhead
-
GST registration and PAN valid; financial capacity to undertake procurement
-
Upload all mandatory documentation per ATC and Corrigendum
Tender Data
Bid Details
Quantity
30
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Clinical Storage Cabinet (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ratlam
Delivery Pincodes
457001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramkesh Meena | 457001,Sr.Material Manager, Diesel Store Depot, Diesel Shed, Ratlam | Ratlam | Madhya Pradesh | 457001 | 30 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9854118.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hospital furniture supply
Financial statements (Audited if available)
EMD/Security deposit documentation (as per bid doc)
Technical bid documents and compliance certificates
OEM authorization or manufacturer confirmation letter
Warranty certificates from OEM
Installation, commissioning, training and after-sales service capability documents
Notarized firm letterhead certifying MAKE, MODEL and SIZES for bed side lockers
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid on bed side locker tender in Western Railway 2026?
Bidders must register, obtain bid documents, and submit GST, PAN, experience, financials, OEM authorizations, and OEM warranty certificates. Provide MAKE, MODEL, and SIZES on letterhead; ensure installation and after-sales service capability in India. Follow option clause for quantity variations up to 25% and adhere to delivery terms from original delivery date.
What documents are required for hospital furniture bed side lockers in Western Railway?
Submit GST certificate, PAN, experience certificates for similar supply, audited financial statements, EMD/security deposit as per bid, technical bid and compliance certificates, OEM authorization, installation and service capability documents, and OEM warranty certificates at delivery.
What are the delivery terms for hospital furniture bed side lockers in Railways?
Delivery starts from the last date of the original delivery order; if the option clause is exercised, extended time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; GST implications apply per bidder's quote.
How is warranty handled for bed side lockers under this tender?
OEM warranty certificates must be submitted at delivery; supplier must guarantee rectification during the warranty period and maintain a service network in India for installation, commissioning, and after-sales support near consignee locations.
What standards or certifications are required for this Western Railway bid?
OEM certification is required; bed side lockers must be as per attached specification; make and model sizing must be certified; installation and maintenance capabilities in India are essential; compliance with bid ATC is mandatory.
What is the significance of the option clause in this tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity, and extend delivery period during contract; additional time is calculated by the specified formula, ensuring minimum 30 days for extension.
Which locations must service centers cover for after-sales support?
Service centers must be established near consignee destinations within India; documentation must include details of service centers and contact points to ensure timely installation and maintenance.
What is the scope of installation and testing for bed side lockers?
Scope includes installation, commissioning, training, troubleshooting and maintenance; bidder must demonstrate a well-established service group in India and provide service center details as part of bid submission.