IIT Kharagpur Solar Light Tender 2026 for Illumination & Energy Conservation - IS/AAA/TRTL Standards Not Specified
Bid Publish Date
02-Oct-2026, 3:10 pm
Bid End Date
16-Nov-2026, 9:00 am
EMD
₹1,40,000
Progress
Key Highlights
- • EMD amount ₹140000 linked to solar light procurement
- • Option clause allows ±25% quantity variation during and after contract
- • Three-stage payment terms: 50% on execution, 40% on installation, 10% after 5-year SLA
- • Delivery period calculations include minimum 30 days extension when quantities increase
- • No explicit technical standards or IS/ISO certifications listed in tender data
- • BOQ contains 0 items; scope appears framework-like or under-specification
Tender Overview
Indian Institute Of Technology (Iit), Department Of Higher Education invites bids for a Solar Light system focused on illumination, energy conservation, and green energy promotion. The tender sets an EMD of ₹140,000 and contemplates a flexible quantity with a +/- 25% option. The payment schedule is a three-stage process: 50% on contract execution, 40% on final installation, commissioning, training, and handover, and 10% after a 5-year post-commissioning period subject to SLA compliance. The BOQ shows 0 total items, indicating a framework or incomplete itemization but the procurement scope remains clear. A key differentiator is the option clause enabling quantity adjustments during contract execution and the extended period, with delivery timelines tied to the last date of the original order. The organization’s objective centers on scalable solar lighting deployment aligned with energy efficiency goals.
Technical Specifications & Requirements
- Product/service name: Solar Light system for illumination and energy conservation
- Estimated value / EMD: ₹140,000 EMD; no listed total project value; no BOQ items
- Delivery & installation: Delivery period linked to contract terms; extended time calculation follows (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Standards & certifications: Not specified in tender; no explicit IS/Iso references provided
- Payment terms: 50% on contract execution, 40% on final installation and handover, 10% after 5-year period with SLA compliance
- Experience & capability: Minimum technical capability implied by installation and handover requirements; no explicit experience metrics
- Other terms: Option to increase/decrease quantity by up to 25% during and after contract; delivery extensions possible within original delivery period
Terms, Conditions & Eligibility
- EMD: ₹140,000 deposits required; payment methods unspecified in the excerpt
- Delivery: Delivery timing determined by last date of original order; option clause governs extended delivery
- Payment: Three-stage schedule as specified: 50% contract, 40% completion, 10% post-5-year period
- Documentation: Bid must comply with IIT Kharagpur ATC terms; vendor qualifications inferred from installation and handover requirements
- Variations: Quantity may be increased/decreased by 25% during contract and currency of contract
- Warranty/Performance: SLA-based deductions possible; 5-year post-commissioning period applies to final 10% payment
- Compliance: Strict adherence to terms and ATC; no explicit BOQ items or technical standards listed
Key Specifications
-
Solar Light system for illumination and energy conservation
-
EMD amount: ₹140,000
-
Delivery period: based on original delivery date; minimum 30 days extension when quantity increases
-
Payment terms: 50% on contract execution, 40% on final installation and handover, 10% after 5-year period
-
Quantity variation: up to ±25% during contract and currency of contract
Terms & Conditions
-
EMD₹140000 required; mode unspecified
-
50% upfront payment on contract execution
-
25% quantity variation rights during and after contract
Important Clauses
Payment Terms
50% upon contract execution with invoicing and verification; 40% on final installation and handover with IIT Kharagpur approval; 10% after 5-year post-commissioning, subject to SLA and penalties
Delivery Schedule
Delivery period linked to last date of original order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; option to extend within original delivery period
Penalties/Liquidated Damages
LD/penalties may apply based on SLA compliance during post-commissioning period; details not specified in excerpt
Bidder Eligibility
-
Demonstrated capability to supply and install solar lighting systems or similar energy-efficient lighting
-
Financial stability evidenced by financial statements
-
GST registration and PAN card,
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
100
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Solar Light for the purpose of Illumination, Energy Conservation and Green Energy Promotion Policy
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
62
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Medinipur West
Delivery Pincodes
721302
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suman Chakraborty | 721302,MECHANICAL ENGINEERING, INDIAN INSTITUTE OF TECHNOLOGY KHARAGPUR | Medinipur West | West Bengal | 721302 | 100 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9968022.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
16-Nov-2026, 3:30 am
Opening Date
17-Nov-2026, 3:30 am
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates demonstrating relevant solar lighting installations
Financial statements / turnover evidence
EMD submission receipt
Technical bid documents demonstrating capability for installation and handover
OEM authorization or vendor/dealer authorization for solar components (if required)
Frequently Asked Questions
How to bid for IIT Kharagpur solar light tender 2026 in India
Bidders should submit the mandatory documents listed in the terms, including GST, PAN, experience certificates, and financial statements, along with the EMD of ₹140,000. Ensure compliance with the three-stage payment terms and the 25% quantity variation option; verify installation and handover requirements with IIT Kharagpur.
What documents are required for IIT Kharagpur solar light procurement bid
Required documents include GST registration, PAN, experience certificates for solar installations, financial statements, EMD payment receipt, technical bid documents proving installation capability, and OEM authorizations if applicable. Ensure submission aligns with IIT Kharagpur ATC and handover terms.
What are the payment terms for the IIT Kharagpur solar light contract
Payment is in three phases: 50% on contract execution, 40% on final installation, commissioning, training, and handover, and 10% after 5 years post-commissioning, contingent on SLA compliance and deduction of penalties where applicable.
What is the EMD amount for the IIT Kharagpur solar light tender
The EMD is ₹140,000. Submit via the approved method and ensure it is valid through the bid evaluation period; failure to provide EMD may disqualify the bidder from the procurement process.
What is the scope of quantity variation in IIT Kharagpur tender
The purchaser may increase or decrease the quantity by up to 25% of bid quantity at contract placement and during the contract currency at contracted rates, with delivery time adjustments as specified in the option clause.
Does IIT Kharagpur specify technical standards for solar lights
No explicit technical standards are listed in the tender excerpt; bidders should prepare to demonstrate technical capability through installation experience, OEM authorizations, and compliance with SLA-based performance during the post-commissioning period.
When will the final 10% payment be released for IIT Kharagpur solar light
The final 10% payment is released after the end of the 5-year post-commissioning period, subject to SLA compliance and absence of penalties; ensure documentation of commissioning and handover milestones to claim this payment.
What is the delivery period calculation for quantity variation
Delivery time for increased quantity is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be allowed within the original delivery period at the purchaser's discretion.