BHEL Portable Laser Engraving Machine Tender Varanasi Uttar Pradesh 90-day delivery Annexure-B 2025
Bharat Heavy Electricals Limited (bhel)
VARANASI, UTTAR PRADESH
Posted:
13 November 2025
Closed:
24 November 2025
GEM
GEM
BHEL Portable Laser Engraving Machine Tender Varansi Uttar Pradesh 2026 ISI/ISO Standards
Bid Publish Date
08-Mar-2026, 2:26 pm
Bid End Date
21-Mar-2026, 2:00 pm
Location
Progress
Issue08-Mar-2026, 2:26 pm
Corrigendum18-Mar-2026
Award05-Apr-2026, 1:20 am
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Portable laser engraving machine supplied to BHEL HERP Varansi with 60-day delivery from PO
- • E&C charges fixed at 10% of PO value; final inspection at BHEL Varansi
- • Delivery quantity may increase up to 25% during contract with recalculated delivery period
- • Pre-dispatch inspection at vendor premises; online/third-party inspection option if waived
- • GST responsibility rests with bidder; reimbursement as actuals or lower of quoted rate
- • Annexure-B provides detailed technical specifications for the portable laser engraver
Categories
8
Tender Overview
Bharat Heavy Electricals Limited (BHEL) Heavy Equipment Repair Plant, Varansi, Uttar Pradesh, invites bids for the supply and commissioning of a PORTABLE LASER ENGRAVING MACHINE, with delivery to BHEL HERP stores in Varansi. The contract specifies a 60-day delivery window from purchase order and a separate E&C schedule of 15 days post equipment receipt. The E&C charges are fixed at 10% of PO value. The vendor must ensure proper packing to prevent transit damage and undergo final inspection at BHEL HERP, Varansi. Annexure-B details form the basis of technical expectations. A clear option clause allows quantity adjustments up to 25%, with delivery timelines recalculated accordingly. GST considerations are vendor responsibility with reimbursement capped to applicable rates.
- Organization: Bharat Heavy Electricals Limited (BHEL) – Heavy Equipment Repair Plant (HERP)
- Location: Varansi, Uttar Pradesh (221003)
- Product: PORTABLE LASER ENGRAVING MACHINE
- Delivery: 60 days from PO; E&C 15 days post intimation
- Packing & Inspection: Pre-dispatch inspection optional; final site inspection at HERP Varansi
- Special clause: Delivery quantity flexibility up to 25%; payments aligned to GEM terms and GST responsiblity rests with bidder.
Technical Specifications & Requirements
- Item: Supply and commissioning of Portable Laser Engraving Machine; detailed technical specifications are provided in Annexure-B.
- Delivery location: BHEL HERP Stores, Varansi; final inspection at BHEL HERP, Varansi.
- Delivery window: Within 60 days from Purchase Order; E&C schedule within 15 days after prior intimation.
- E&C charges: 10% of PO value; packing to mitigate transit damage; pre-dispatch inspection at vendor premises possible.
- Quality control: Online/Third-party inspection options if pre-dispatch inspection is waived by BHEL.
- Note: Separate GEM offers on this item will be considered null if terms are negotiated outside GEM framework.
Terms, Conditions & Eligibility
- EMD/Financial standing: Bidder must avoid liquidation or bankruptcy and upload an undertaking to this effect.
- GST: Bidder to verify applicable GST; reimbursement capped to actuals or quoted rate, whichever is lower.
- Delivery terms: Delivery within 60 days from PO; E&C within 15 days post-intimation; packing to prevent transit damage.
- Inspection: Pre-dispatch inspection at vendor’s site; final inspection at BHEL HERP, Varansi; optional online/third-party inspection.
- Contract terms: Any amendment outside GEM terms not valid; explicit note on delivery/price conditions in the contract.
- Questions: Vendors must address Annexure-B requirements and ensure compliance with BHEL’s ATC clauses.
Key Specifications
-
Product/service names and category: Portable Laser Engraving Machine, supply and commissioning
-
Quantities: 41 units (as per enquiry listing) with 60-day delivery window
-
Estimated value: Not specified; payable as per PO terms including E&C charges
-
Experience: Prior experience in laser engraving machine supply and commissioning
-
Quality/standards: Annexure-B; confirm ISI/ISO certifications if specified in annexure
Terms & Conditions
-
Delivery within 60 days from PO with 15-day E&C timeline
-
E&C charges set at 10% of PO value; packing to prevent transit damage
-
GST to be confirmed by bidder; reimbursement limited to actuals or lower rate
Important Clauses
Payment Terms
E&C charges of 10% payable; GST handling as per bidder quotation; GEM platform governs price terms
Delivery Schedule
60 days delivery from PO; extended terms via option clause up to 25% quantity; delivery recalculation formula applies
Penalties/Liquidated Damages
Not specified in provided terms; potential for standard vendor-performance penalties per contract
Bidder Eligibility
-
Not under liquidation or bankruptcy; affidavit required
-
Experience in supplying and commissioning laser engraving equipment
-
GST registration active; compliance with GST terms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PORTABLE LASER ENGRAVING MACHINE
Authority Records
MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENT
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Documents 6
GeM-Bidding-9093399.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar portable laser equipment supplies
4
Financial statements showing turnover and solvency
5
EMD submission document (as specified in ATC)
6
Technical bid documents confirming compliance with Annexure-B
7
OEM authorization (if applicable) and warranty terms
Corrigendum Updates
2 Updates
#1
18-Mar-2026 Update
Extended Deadline
21-Mar-2026, 2:00 pm
Opening Date
21-Mar-2026, 2:30 pm
#2
11-Mar-2026 Update
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NIHIT INDUSTRIES( MSE Social Category:General ) Under PMA | Item Categories : PORTABLE LASER ENGRAVING MACHINE | |
| L2 | ELBIT LASER TECHNOLOGIES(MSE,MII)( MSE Social Category:OBC ) Under PMA | Item Categories : PORTABLE LASER ENGRAVING MACHINE | |
| L3 | V D INTELLISYS TECHNOLOGIES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : PORTABLE LASER ENGRAVING MACHINE | |
| L4 | ESTEEM MACHINES( MSE Social Category:General ) Under PMA | Item Categories : PORTABLE LASER ENGRAVING MACHINE | |
| L5 | RJM Precision Machinery( MSE Social Category:General ) Under PMA | Item Categories : PORTABLE LASER ENGRAVING MACHINE |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the portable laser engraving machine tender in Varansi 2026
Bidders should prepare GST, PAN, and financial statements, along with experience certificates for laser engraving projects. Ensure compliance with Annexure-B technical specs, submit EMD as required, and upload OEM authorizations if applicable. Final delivery is 60 days from PO with 15 days E&C after intimation.
What documents are required for BHEL Varansi laser engraver procurement
Submit GST certificate, PAN, balance sheet/financials, experience certificates for similar supply, EMD document, OEM authorization if needed, and technical bid referencing Annexure-B. Packing and pre-dispatch inspection evidence may be requested; final inspection occurs at BHEL HERP Varansi.
What are the delivery terms for BHEL portable laser engraving machine tender
Delivery must occur within 60 days from the Purchase Order. E&C charges are 10% of PO value, with 15 days after prior intimation for E&C. Final inspection is at BHEL HERP, Varansi; packing must prevent transit damage.
What standards or certifications are required for the laser engraver
Annexure-B provides technical requirements; vendors should reference ISI/ISO certifications if specified and ensure the machine meets the documented standards. Verify OEM authorizations and warranty terms as part of the bid.
How is quantity adjustment handled in this GEM tender in Varansi
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during contract currency. Delivery period adjusts using (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
What is the payment and GST handling for this BHEL tender
GST is bidder’s responsibility; reimbursement is either actuals or quoted rate, whichever is lower, up to the applicable rate. Payment terms align with GEM guidance and PO conditions; ensure EMD submission and GST compliance documentation.
What happens if pre-dispatch inspection is waived by BHEL
BHEL may waive pre-dispatch inspection; vendor must arrange online PDI or third-party inspection as per BHEL requirements. Final on-site inspection remains at BHEL Varansi, with packing and transit controls still enforced.
Where can I find Annexure-B technical details for the engraver
Annexure-B contains the detailed technical specifications for the portable laser engraving machine. Present a compliance matrix mapping each specification to your model and provide test results or certificates to support conformance.
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Documents 6
GeM-Bidding-9093399.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS