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East Central Railway Pallet Truck (V3) Tender Patna Bihar 2026 — OEM/Authorized Dealer Required, 25% Quantity Flexibility, IS/IS 550 Notified

Bid Publish Date

09-Feb-2026, 6:22 pm

Bid End Date

23-Feb-2026, 2:00 pm

Location

PATNA , BIHAR

Progress

Issue09-Feb-2026, 6:22 pm
AwardPending
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Quantity

40

Bid Type

Two Packet Bid

Key Highlights

  • • OEM or authorized dealer participation required; bid-specific authorization mandatory for dealers
  • • 25% quantity flex to be exercised at contract/reactive delivery; calculation method and minimum 30 days
  • • Pre-dispatch inspection by RITES; post-receipt inspection at consignee site
  • • GST invoicing in consignee name; GST portal payment proof required
  • • Railways EC procurement context; past performance criteria emphasizing prior EC Railways/PSU experience
  • • Mandatory certificates and ATC compliance; bid submission risk if documents missing

Categories 2

INDUSTRIAL TRUCKS MATERIAL HANDLING MACHINERY

Tender Overview

East Central Railway (Patna, Bihar) invites bids for the Pallet Truck (V3) in the Q2 category. The scope is the supply of goods (not services) with a potential quantity flexibility of up to 25% of bid quantity during contract execution. Bidders must be OEMs or their authorized dealers, furnishing bid-specific authorizations if quoted by dealers. Key inspection regime includes RITES pre-dispatch inspection and post-receipt checks at the consignee site. The tender emphasizes GST-compliant invoicing in the consignee’s name and mandatory upload of GST payment proof. The procurement targets standard pallet trucks compatible with railway operations in Patna. The unique clause regarding option quantities and the requirement for OEM authorization distinguish this tender.

Technical Specifications & Requirements

  • Product: Pallet Truck (V3) for rail operations
  • Categories: Generic Parameters covering: Load Capacity, Fork Material, Lift pump assembly, Fork/wheel type, Steering wheel type, Handle, Brakes, Operator provisions, Protect arm, Emergency stop, Drive/Traction motor, Lift motor, Battery chemistry, Traction battery capacity, Fork width and length, Lowered fork height
  • Key technical considerations: suitability for railway handling, motor and battery configurations, dimensioning (Width Across Forks, Fork Arm Length, Lowered Fork Height)
  • Inspection: RITES pre-dispatch or consignment checks; post-receipt inspection at consignee site
  • Documentation: mandatory certificates/docs as per ATC and tender corrigendum; OEM authorization if applicable
  • Compliance: supplier to ensure GST invoice alignment with consignee GSTIN and online GST portal confirmation

Terms, Conditions & Eligibility

  • Quantity flexibility: up to 25% increase/decrease during contract and currency, with calculation formula and minimum 30 days additional delivery time
  • Scope: strictly Supply of Goods; no service component
  • Invoicing: GST invoice in consignee name; upload GST portal payment proof on GeM
  • Eligibility: OEM or authorized dealers only; bid-specific authorization required if quoting as dealer; OEMs must declare manufacture status
  • Past performance clause: bidders with prior EC Railway or other Railways/PSU experience in similar items for ≥20% of tender quantity may have favorable consideration
  • Inspection: designated agencies may be involved (RITES pre-dispatch; consignee post-receipt)
  • Warranty/penalties: terms not specified; ensure ATC/corrigendum compliance and certificates to avoid rejection

Key Specifications

  • Product: Pallet Truck (V3) for railway operations

  • Load capacity and dimensions to be clarified in BOQ/ATC; ensure compatibility with freight handling

  • Fork material, wheel types, tilt/steering, and brake mechanism to meet generic pallet truck standards

  • Drive/traction motor type; lift motor type; traction battery chemistry; battery capacity (Ah)

  • Width Across Forks (mm); Fork Arm Length (mm); Lowered Fork Height (mm)

  • Emergency stop, operator provision, protection arm, and suitable for rail depot environments

  • OEM brand/model specification and documentation to prove compliance

Terms & Conditions

  • EMD/financial guarantees: not specified in data; verify in ATC

  • Delivery timeline: additional time via option clause; minimum 30 days

  • Inspection regime: RITES pre-dispatch and consignee post-receipt

  • Payment/invoicing: GST-compliant invoicing in consignee name; portal proof

  • Eligibility: OEMs or authorized dealers only with proper authorization

Important Clauses

Payment Terms

GST-compliant invoicing in consignee name; upload GST portal payment proof during GeM submission

Delivery Schedule

Delivery period may extend with option clause; increased quantity time computed as (extra/original) × original period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; compliance with ATC and timely delivery implied via option clause

Bidder Eligibility

  • Only OEMs or authorized dealers of OEM can participate

  • Bid-specific authorization required if dealer quotes

  • Past performance in EC Railway or other Railways/PSUs for 20% or more of tender quantity preferred

Documents 3

GeM-Bidding-8932542.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Parameters Type of Pallet Truck Hand Pallet Truck
Generic Parameters Load Capacity (kg) 3000.0 Or higher
Generic Parameters Fork Material Mild Steel
Generic Parameters Lift pump assembly Hand Operated Hydraulic Pump
Generic Parameters Fork Wheel / Load wheel Type Nylon Wheel
Generic Parameters Steering Wheel / Drive Wheel Type Nylon Wheel
Generic Parameters Handle type (tiller arm) Manual with 3 Position Control Lever to Raise, Lower and Neutral
Generic Parameters Brakes Mechanism Without Brakes
Generic Parameters Provision for Operator Walk behind
Generic Parameters Protect Arm availability No
Generic Parameters Emergency Stop Button No
Battery & Motor Parameters Drive/Traction Motor Type NA
Battery & Motor Parameters Lift Motor Type NA
Battery & Motor Parameters Traction Battery Chemistry NA Or higher
Battery & Motor Parameters Traction Battery Capacity (Ah) >=200<=250, >250<=300, >300<=350, NA Or higher
Dimensions Width Over Forks (Width Across Forks) (mm) >500<=600
Dimensions Fork Arm Length (in mm) >1100<=1200
Dimensions Lowered Fork Height (mm) >80<=90

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar pallet truck supply contracts

4

Financial statements or liquidity proof

5

Bidder authorization letter from OEM (or OEM self-declaration of manufacture)

6

Bid-specific authorization document if quoting as dealer

7

GST invoice sample and GST portal payment proof

8

Technical compliance certificates as per ATC / Corrigendum

9

RITES/Consignee inspection readiness documentation (if applicable)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for pallet truck tender in Patna with OEM authorization requirement

Bidders must be OEMs or authorized dealers; dealer quotes require bid-specific authorization containing GeM bid number/date, OEM contact details, brand, model, and authorization scope. OEMs should declare manufacturing status. Ensure submission of GST registration, PAN, experience, and financials with the offer.

What documents are required for pallet truck tender submission in Bihar

Submit GST registration, PAN, experience certificates for similar pallet trucks, financial statements, OEM authorization or manufacturer declaration, bid-specific authorization for dealers, GST invoice sample, and ATC-compliant certificates. Ensure post-dispatch and pre-dispatch inspection readiness by RITES/consignee.

What are the delivery and quantity terms for the EC Railway pallet truck bid 2026

Bid quantity may be increased or decreased up to 25% at contract award and during currency. Delivery time scales follow the option formula with a minimum of 30 days; additional time depends on (increased quantity/original quantity) × original delivery period.

What inspection regime applies to pallet truck procurement for EC Railway

Pre-dispatch inspection at seller premises may occur via RITES if clause selected; post-receipt inspection occurs at the consignee site before acceptance. Ensure documentation supports inspection readiness and conformity to ATC/corrigendum requirements.

What invoicing standards are required for the EC Railway pallet truck tender

Invoices must be raised in the consignee's name with the consignee GSTIN. Upload scanned GST invoice and GST portal payment screenshot on GeM during bid submission to validate GST compliance.

Which entities are eligible to participate in the pallet truck tender 2026

Only OEMs or OEM-authorized dealers may participate. If quoting as a dealer, provide bid-specific authorization containing OEM contact details and model offered; OEMs must declare manufacturing status to avoid disqualification.

What are the key standards or certifications for pallet trucks in this tender

While explicit standards aren’t listed, ensure compliance with generic pallet truck parameters and provide relevant certificates per ATC. OEM authorization, past performance, and inspection readiness are critical; attach necessary certificates to avoid rejection.