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Tamil Nadu Rural Development And Panchayat Raj LED Tube Light Retrofit Tender Nilgiris 2025

Bid Publish Date

20-Nov-2025, 4:49 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

Location

THE NILGIRIS , TAMIL NADU

Progress

Issue20-Nov-2025, 4:49 pm
AwardPending
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Quantity

200

Bid Type

Two Packet Bid

Categories 6

DISCRETE COMPONENTS TUBE TUBE LIGHT ALTERATION OF BUILDING LED LUMINARIES ALTERATION

Tender Overview

The Rural Development And Panchayat Raj Department Tamil Nadu invites bids for LED Tube Light Retrofit Type in Nilgiris, Tamil Nadu (641113). Scope centers on retrofit of existing lighting with LED tubes, aligned to Q2 procurement category. The tender notes a flexible quantity policy (+/- 25%) and extended delivery considerations tied to the original delivery period, with a minimum extension of 30 days. Local bidders are explicitly preferred, signaling regional capacity emphasis. The absence of a provided BOQ indicates a focus on supplier capability and compliance rather than bulk unitized pricing at this stage.

  • Organization: Rural Development And Panchayat Raj Department Tamil Nadu
  • Location: Nilgiris, Tamil Nadu 641113
  • Category: LED Tube Light Retrofit Type (Q2)
  • Key differentiator: Local bidder preference and 25% quantity adjustment rights
  • Unique aspect: Delivery period adjustments based on option clause with calculated extension formula

Technical Specifications & Requirements

  • Product: LED Tube Light Retrofit Type
  • Category: Lighting retrofit procurement, LED solutions
  • Delivery terms: Delivery period starts from the last date of the original delivery order; additional time = ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days
  • Quantity flexibility: Purchaser may adjust up to 25% during contract formation and currency
  • Eligibility emphasis: Local bidders preferred; BOQ is not populated, focusing on compliance capabilities and delivery capacity
  • Documentation: Emphasis on supplier capability to deliver retrofits within prescribed periods; no specific EMD value disclosed

Terms, Conditions & Eligibility

  • Option Clause: Quantity may increase/decrease by up to 25% at contract placement and during currency
  • Delivery timing: Extended delivery time computed with a 30-day minimum; varied by original vs. increased quantities
  • Local preference: Local bidders are specifically preferable
  • Governing context: Buyer-added terms require bidder compliance with option and delivery mechanics
  • Documentation expectations: No explicit EMD figure provided in data; bidders should prepare standard bid documents and proof of capability

Key Specifications

    • Product/service: LED Tube Light Retrofit Type
    • Category: Q2 LED lighting retrofit procurement
    • Estimated value: Not disclosed; market-rate expectations apply
    • Quantity: Not specified; subject to ±25% option clause
    • Standards/certifications: Not explicitly stated; bidders should propose IS/IEC-aligned retrofit solutions
    • Delivery: Minimum 30 days extension, formula-based delivery period calculation
    • OEM/Brand: Local bidder preference; no specific brand mandated in data
    • Warranty/AMC: Not specified in tender data; bidders should offer standard LED retrofit warranties

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract and during currency

  • Delivery period extends with quantity changes using the prescribed formula

  • Local bidders are preferable; no explicit BOQ or EMD values disclosed

Important Clauses

Delivery Flexibility

Delivery period adjusts based on increased quantity using (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Quantity Adjustment

Purchaser reserves right to increase/decrease order quantity up to 25% at contract placement and during currency

Local Bidder Preference

Local bidders are explicitly preferred for this LED retrofit tender in Nilgiris

Bidder Eligibility

  • Experience in LED lighting retrofits for government or public-sector projects

  • Demonstrated installation and commissioning capability within Tamil Nadu

  • GST registration and valid PAN; financial stability evidenced by recent statements

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for LED lighting retrofits

4

Financial statements for last 2-3 years

5

EMD/Security deposit documentation (amount not specified in tender data; bidders to confirm)

6

Technical bid documents confirming retrofit capability

7

OEM authorization for LED retrofit products (if applicable)

8

Any local eligibility or capacity proof requested by the department

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for LED retrofit tender in Nilgiris Tamil Nadu

Bidders should submit GST registration, PAN, experience certificates, financial statements, and technical bid documents. Ensure OEM authorizations if applicable. While BOQ is empty, emphasize retrofit capability, delivery capacity, and compliance with local bidder preference. The process follows standard e-procurement steps for Tamil Nadu tenders.

What documents are required for LED retrofit procurement in Nilgiris

Required items include GST certificate, PAN, experience certificates for retrofits, latest financial statements, EMD documentation (amount not specified), technical compliance documents, and OEM authorizations for LED retrofit products as applicable. Prepare firm supply and installation capability proofs and warranties.

What are the delivery terms for LED retrofit in Tamil Nadu tender

Delivery terms are calculated from the last date of the original delivery order. If quantity increases, extended time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend to the original delivery period during option exercise.

What is the eligibility criteria for local bidder preference LED tender

Local bidders are preferred per tender terms. Demonstrate Tamil Nadu operation, local workforce capability, and capacity to execute retrofits within the specified delivery windows, along with standard eligibility documents like GST, PAN, and financials.

What standards or certifications are required for LED retrofits in TN

Tender data does not specify exact standards; bidders should propose IS/IEC-aligned retrofit solutions and manufacturer warranties. Include product datasheets showing LED efficiency, lumen output, and warranty terms; if ISI/ISI-marked are available, include certifications.

When is the delivery deadline for Nilgiris LED retrofit project

The exact delivery end date is not disclosed. Delivery periods adjust per the option clause, with a minimum 30-day extension for quantity increases. Bidders should confirm target delivery timelines with the purchasing department during bid submission.

What is the required EMD amount for LED retrofit procurement

EMD amount is not disclosed in the provided data. Bidders should confirm exact EMD value and submission method during bid preparation, ensuring compliance with online or demand-draft processes as per Tamil Nadu procurement norms.

How to verify OEM authorizations for LED retrofit products

Obtain OEM authorization letters specific to LED retrofit tubes and drivers, with authorized signatories, product codes, and validity periods. Attach these along with product datasheets and warranty terms to demonstrate genuine supply capability for Tamil Nadu government projects.

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