GEM

Central Police Organisation LED Tube Light Retrofit Tender Shimla Himachal Pradesh IS 16102 2025

Bid Publish Date

22-Nov-2025, 10:12 am

Bid End Date

03-Dec-2025, 11:00 am

Progress

Issue22-Nov-2025, 10:12 am
AwardPending
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Quantity

229

Category

LED Tube Light (Retrofit Type)

Bid Type

Two Packet Bid

Categories 10

Tender Overview

The opportunity involves supplying LED Tube Light retrofit kits and Self Ballasted LED Lamps for General Lighting Services (V2) conforming to IS 16102 for the Central Police Organisation, located in Shimla, Himachal Pradesh (171001). The procurement scope is described by the category set, with the exact quantity and estimated value not disclosed. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates, and a delivery timeline tied to the original order's delivery period. The tender emphasizes compliance with the IS 16102 standard and related regulatory terms for security lighting installations. Unique aspects include the potential for quantity fluctuations and the need to manage extended delivery periods if the option clause is exercised. The tender requires adherence to buyer-added terms and conditions relevant to police procurement, with an emphasis on post-sale support for imported goods.

Technical Specifications & Requirements

  • Product category: LED Tube Light retrofit and Self Ballasted LED Lamps for general lighting, V2 class, IS 16102 compliant
  • Standards: IS 16102 (Q2); must align with retrofit lighting hardware for government installations
  • Delivery scope: subject to 25% quantity variation; original delivery period governs extended timelines; minimum extension mechanics defined in terms
  • OEM/after-sales: for imported products, the OEM or authorized seller must have a registered Indian office to provide service; certificate to be submitted
  • Documentation: mandatory certificates and documents as per ATC/Corrigendum; non-submission risks rejection
  • BOQ: no items listed; procurement likely involves generic lighting fixtures and retrofits
  • Category emphasis: security lighting gear for police procurement; quality and regulatory compliance critical for eligibility

Terms, Conditions & Eligibility

  • EMD/financials: explicit EMD amount or percentage not disclosed; bidders must refer to attached terms for exact values
  • Option clause: up to 25% additional quantity during contract; extended delivery period applies with a defined calculation
  • Delivery: original delivery period governs extensions; calculations require minimum 30 days if extended
  • Imported product compliance: Indian office for after-sales service required; OEM authorization and registration certificate to be supplied
  • Submission: failure to upload required certificates/documents risks rejection; adhere to bidder-specific terms
  • Warranty/maintenance: not specified; confirm during bid submission and align with CSI/IS standards for lighting products

Key Specifications

  • LED Tube Light retrofit kit specification under IS 16102 (Q2) compliant

  • Self Ballasted LED Lamps for General Lighting Services (V2) category

  • Delivery across potentially fluctuating quantities up to 25% variance

  • OEM/Authorized Seller must have registered Indian office for after-sales service

  • No BOQ items available; focus on standard retrofit lighting products

Terms & Conditions

  • Option clause allows 25% quantity variation at contracted rates

  • Imported products require Indian OEM/authorized seller with service office

  • Mandatory certificates/documents; rejection for non-submission

Important Clauses

Payment Terms

Details not provided; bidders must review terms in ATC for payment schedule and milestones

Delivery Schedule

Delivery period tied to last date of original delivery order; extended period if option clause exercised; minimum extension 30 days

Penalties/Liquidated Damages

Penalties not specified in provided data; bidders should verify in final tender terms

Bidder Eligibility

  • Experience in supplying LED lighting retrofit kits or IS 16102 compliant lamps

  • Demonstrated capacity to handle police procurement lighting projects

  • Valid GST registration and financial stability evidence

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates demonstrating capability in LED lighting retrofits

4

Financial statements or turnover documents

5

EMD/Security deposit documents (as applicable)

6

Technical compliance certificates for LED products

7

OEM authorization or Authorized Seller certificate for imported products

8

Registered Indian office address proof for OEM/after-sales support

9

Any certificate(s) specified in ATC or Corrigendum

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for LED retrofit tubes tender in Shimla Himachal Pradesh 2025

Bidders should prepare the bidder registration, GST, PAN, and financials, plus OEM authorization for imported items. Submit IS 16102 (Q2) compliant LED retrofit products with proper certificates. Ensure an Indian registered office for after-sales service and comply with the 25% quantity variation option during contract.

What documents are required for IS 16102 LED lamps tender in Shimla

Required documents include GST certificate, PAN, company financials, experience certificates for similar retrofits, EMD documentation, technical compliance certificates, OEM authorization for imported goods, and address proof of the Indian service office. Upload all as per ATC/Corrigendum to avoid rejection.

What are the technical standards for LED tubes in this tender

Tenders specify IS 16102 (Q2) standard for LED retrofit tubes and self-ballasted LED lamps (V2). Vendors must provide IS 16102 compliant products and documentation to prove conformity, including product datasheets and performance tests aligning with government lighting requirements.

When is delivery expected after order for police lighting project Shimla

Delivery timelines are governed by the original delivery order; if the 25% quantity option is exercised, the extended period is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum 30 days extension.

How to prove after-sales support for imported LED lamps

Submit OEM/Authorized Seller certificate showing Indian registered office, service center details, and contact information. Ensure after-sales support within India and provide warranty terms, maintenance response times, and spare parts availability as part of technical documentation.

What is the supplier eligibility for Central Police Organisation lighting tender

Eligibility requires prior LED retrofit experience, GST registration, financial stability evidence, and ability to comply with the option clause. For imported items, provide OEM authorization and proof of Indian service office to meet after-sales requirements.

What are the penalties for late delivery in this LED tender

Penalties and LD terms are not detailed in the provided data; bidders should review the final terms for per-day or percentage penalties linked to late delivery and capacity to mobilize resources to avoid non-compliance.

What are the payment terms for the police lighting procurement

Payment terms are not specified here; bidders must consult the final tender terms to confirm milestones, advance payment options, and payment timelines after delivery or acceptance of LED retrofit fixtures.

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