GEM

Indian Army Depot Procurement - Hygiene & Cleaning Supplies Tender 2025

Bid Publish Date

12-Dec-2025, 12:50 pm

Bid End Date

22-Dec-2025, 6:00 pm

Location

GURDASPUR , PUNJAB

Progress

Issue12-Dec-2025, 12:50 pm
AwardPending
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Quantity

558

Key Highlights

  • • Exact organization: Indian Army procurement through GEM portal
  • • Special clause: option to increase quantity up to 25% at contracted rates
  • • Delivery extension rule: extended period calculation based on increased quantity
  • • ATC document linked by buyer for additional terms
  • • 27 BOQ items spanning cleaning, hygiene, and maintenance products
  • • No explicit product specs in summary; bidders must review ATC for standards
  • • No stated EMD amount; typical defense tenders require EMD via online/DD
  • • Compliance with Army-specific procurement terms and conditions

Categories 20

STRIP AIR CYLINDERS CLEANING CONSUMABLES BUCKET POWER ANTISEPTIC LIQUID & CREAM BACKHOE ELECTRIC ROPE SHOVEL HYDRAULIC SHOVEL STEEL ROD ORCHID AIR FRESHENER BLOCKS LIME LOADER MACHINE DIAMONDS PLASTIC FERROUS ALLOY SUPPLY SANITIZER

Tender Overview

Organization: Indian Army (Department of Military Affairs).
Product category: Broad range of hygiene, cleaning and maintenance items including air fresheners, disinfectants, dispensers, mops, cloths, detergents, and related accessories covering 27 BOQ items.
Estimated value/EMD: Not disclosed; tender specifies an option clause allowing up to 25% quantity variation during contract.
Location: India (organization-specific procurement for central defense services).
Context: This procurement targets a wide catalog of day-to-day sanitary and janitorial supplies to support military facilities.
Key differentiator: Buyer-prescribed option clause enables incremental or reduced quantities at contracted rates within the delivery window.
Unique aspects: ATC document linked; no explicit product specs provided in the summary data, requiring bidder due diligence on internal ATC terms.

Technical Specifications & Requirements

  • Standards/quality expectations: Not explicitly listed in the data. Expect compliance with internal Army ATC terms and supplier capability to meet general janitorial product norms.
  • Product scope: 27 items in the BOQ; items include cleaning chemicals, room fresheners, dispensers, wipers, mops, cloths, dusting cloths, phenyl, disinfectants, and related accessories.
  • Delivery & installation: Delivery timeline tied to original delivery order; option clause extends delivery period proportionally with added quantity, minimum 30 days.
  • Experience/eligibility: Bidder must align with the Army’s procurement terms and ATC; no explicit minimum experience is stated in the data.
  • Packaging/volume: No explicit pack sizes; vendors should verify with ATC.
  • Tender risk management: Option clause requires bidders to plan for 0–25% quantity changes at contracted rates.

Terms, Conditions & Eligibility

  • EMD/financials: Not disclosed; terms indicate standard bidder may need to furnish EMD as per GEM portal guidelines.
  • Delivery terms: Delivery period begins after last date of original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days.
  • Quantity variation: Up to 25% increase during contract; similar extension applies during currency.
  • ATC/Contractual enforceability: Bidders must comply with Buyer Added ATC terms and view the ATC document uploaded by the buyer.
  • Warranty/penalties: Not explicitly stated in the provided data; refer to ATC for penalties or warranty.
  • Documentation: Prepare standard bidder documents per GEM portal and Army ATC requirements; GST, PAN, and experience certificates likely required per typical defense tenders.

Key Specifications

  • Product/Service: Hygiene, cleaning and maintenance supplies across 27 BOQ items

  • Quantities: 27 items; exact quantities not disclosed in data

  • EMD/Estimated value: Not disclosed; adhere to GEM/EMD norms

  • Experience: Relevant janitorial/hygiene supply experience expected

  • Standards: Review ATC for IS/ISO or internal Army standards

Terms & Conditions

  • Option Clause: Up to 25% quantity variation at contracted rates

  • Delivery: Proportional extension based on quantity; minimum 30 days

  • ATC Compliance: Bidder must follow buyer-uploaded ATC terms

Important Clauses

Payment Terms

Payment terms to be as per GEM portal and Army ATC; likely milestone-based after delivery

Delivery Schedule

Delivery begins from last date of original last order; extended period calculated by formula with minimum 30 days

Penalties/Liquidated Damages

Penalties to be defined in ATC; refer to buyer-uploaded ATC document

Bidder Eligibility

  • Must comply with Army ATC terms and conditions

  • Proven experience in supplying janitorial/hygiene products

  • GEM portal registration with valid GST and PAN

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GEM

Bill of Quantities (BOQ) 27 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Colin Colin glass and surface cleaner liquid spray 500 ml (Brand colin and item form Liquid and material feature Anti bacterial) 42 nos manjeet.04260 15
2 Broom Soft Good quality of Broom soft with handle 29 nos manjeet.04260 15
3 Broom Tilli Good quality of ultra clean brown 5x3x80cm coconut stick sweeper clean broom 35 nos manjeet.04260 15
4 Airwick Refill Good quality of Airwick Lavender & Lotus refill 250 ml 30 nos manjeet.04260 15
5 Lizol 500 ml Good quality of Lizor disinfectant surface & floor cleaner liquid 500 ml citrus 58 nos manjeet.04260 15
6 All out Refill Good quality of All Out Ultra power Mosquito Repellant Refill 45 ml floral 28 nos manjeet.04260 15
7 All Out Machine Good quality of All Out Machine with refill Mosquito Vaporiser refill 45 ml 10 nos manjeet.04260 15
8 Mop Pocha Cloth Good quality of Mop pocha cloth 39 nos manjeet.04260 15
9 Hit Mosquito Spray Good quality of Hit flying insect killer mosquito & fly killer spray lime fragrance 400 ml 15 nos manjeet.04260 15
10 Room Freshener Good quality of Room Freshener Jasmine 240ml 40 nos manjeet.04260 15
11 Harpic Good quality of Harpic blue toilet cleaner classic 500 ml 20 nos manjeet.04260 15
12 Dettol Handwash Good quality of dettol handwash 200ml 26 nos manjeet.04260 15
13 Wiper Good quality of premium floor cleaning wiper with long handle stainless steel rod & high absorption rubber strip 10 nos manjeet.04260 15
14 Dettol Liquid Good quality of dettol liquid 550 ml 17 nos manjeet.04260 15
15 Brasso Good quality of Brasso metal polish liquid 500ml 6 nos manjeet.04260 15
16 Odnil Good quality of Odnil Air Freshener blocks mixed fragrances jasmine, lavender, orchid & rose 48gms 18 nos manjeet.04260 15
17 Toilet Brush Good quality of plastic double sided brush in hockey design with long handle 14 nos manjeet.04260 15
18 Aroma Airfreshener Good quality of Good Home Aroma Air Freshener pack of 8 20 pkt manjeet.04260 15
19 Airwick Machine Good quality of Airwick freshmatic automatic room air freshener machine with 250ml refill with summer delights with white flowers, melon and vanilla fragrances 2 nos manjeet.04260 15
20 Dusting cloth Good quality of cotton cleaning cloth duster 20 x 20 inch 58 nos manjeet.04260 15
21 Phenyl White Good quality of Gainda premium white floor cleaner disinfectant phenyl liquid removes dirt, stains & germs 1 ltr 24 bottles manjeet.04260 15
22 Plastic Bucket Good quality of plastic bucktet 2 nos manjeet.04260 15
23 Jug Plastic Good quality of jug plastic 2 nos manjeet.04260 15
24 Vinyl leather polish Good quality of vindyl leather polish max 200 ml 3 nos manjeet.04260 15
25 Hand Sanitizer Good quality of dettol original germ protection alcohol based hand sanitizer pump 200 ml 4 nos manjeet.04260 15
26 Urinal Screen Deodorizer Mats Good quality of urinal screen deodorizer mats of EHOMES each pkt 12 pices 2 pkts manjeet.04260 15
27 Surf Good quality of surf excel easy detergent powder each pkt 1 kg 4 kgs manjeet.04260 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant janitorial/hygiene supplies)

4

Financial statements (as required by GEM)

5

EMD/Security deposit documentation (per GEM guidelines)

6

Technical bid documents (compliance sheets for each BOQ item)

7

OEM authorizations or distributor confirmations (if applicable)

8

ATC acknowledgment/compliance evidence

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army hygiene supplies tender 2025?

To bid, register on the GEM portal, submit GST and PAN, provide experience certificates for janitorial supplies, furnish EMD as per portal guidelines, and review the ATC terms uploaded by the buyer. Ensure 27 BOQ items are addressed with technical compliance sheets.

What documents are required for army cleaning products tender 2025?

Required documents include GST certificate, PAN card, experience certificates in cleaning supplies, financial statements, EMD proof, technical bid submissions, OEM authorizations if applicable, and ATC acknowledgment confirming compliance with army terms.

What is the scope of quantity variation in army procurement tender?

The purchaser may increase or decrease quantity up to 25% of bid quantity at contracted rates. Delivery extensions follow the formula ((increased quantity ÷ original quantity) × original delivery period) with a minimum of 30 days.

Which items are covered under the 27 BOQ in this army tender?

BOQ covers 27 items including air fresheners, room sprays, detergents, dispenser units, mop cloths, dusting cloths, phenyl, brasso, handwash liquids, Dettol products, wipers, urinal screens, and vinyl polish among others; exact item list is in the BOQ and ATC documents.

What standards or certifications are required for army hygiene bid 2025?

Review the buyer-uploaded ATC for mandatory standards; look for ISI, ISO, or Army-specific internal standards as defined in the ATC. Ensure product compliance to these standards and attach certification copies with bid submission.

When is the delivery timeline for army cleaning supplies tender 2025?

Delivery begins after the last date of the original delivery order; when quantity increases, the extended period is calculated by the stated formula, with a minimum of 30 days; exact milestones will be in the LOA after award.

How to verify OEM authorizations for army janitorial tender?

If OEM-specific items are required, attach OEM authorization letters or distributor agreements confirming authorization to supply the listed 27 items; verify ATC mentions any brand prerequisites.