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Indian Army HDMI Cable, VGA Cable & IT Equipment Tender Odisha 2026 ISO 9001 Compliant Procurement

Bid Publish Date

18-Feb-2026, 7:11 pm

Bid End Date

02-Mar-2026, 9:00 am

Location

GANJAM , ODISHA

Progress

Issue18-Feb-2026, 7:11 pm
AwardPending
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Quantity

32

Category

HDMI Cable

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • Option clause enables 25% quantity variation during and after contract
  • • End User Certificate must follow Buyer’s standard format
  • • GST payable as actuals or quoted rate, subject to maximum stated
  • • PAN, GSTIN, cancelled cheque and EFT mandate required for vendor setup
  • • Non-liquidation and non-bankruptcy clearance required
  • • Delivery timeline aligns with original delivery period with extension rules
  • • UPS, HDMI/VGA cables, motherboards, monitors, printers included in scope

Categories 6

CABLE COMPUTER ACCESSORIES UPS ATM MOTHERBOARD AUDIO VISUAL ACCESSORY

Tender Overview

Indian Army invites bids for multiple IT hardware and peripherals in Odisha, Ganjam (760001), covering HDMI Cable, VGA Cable, UPS 12V 7Ah, UPS 1 KVA, Motherboard, Monitor, Printer Blae, Printer Roller. The scope includes procurement under a single rate contract with potential quantity adjustments up to 25% at contracted rates. Bidders must demonstrate ISO 9001 certification and comply with end-user and GST guidelines. The tender emphasizes financial stability, documented turnover, and non-liquidation status, with documentation to support vendor creation and payment terms. A robust qualification framework complements the technical buy, ensuring supply chain reliability and compliance with end-user delivery expectations. Unique features include option-based quantity expansion and ISO 9001 requirement for OEMs, reinforcing quality assurance across supplied items. The procurement signals a structured approach to standard IT peripherals and allied equipment within a military framework.

Technical Specifications & Requirements

  • Product categories: HDMI Cable, VGA Cable, UPS (12V 7Ah), UPS 1 KVA, Motherboard, Monitor, Printer Blae (likely Black), Printer Roller
  • Standards/Certification: ISO 9001 certification for bidder or OEM; End User Certificate as per Buyer format; GST considerations and EMD mechanisms to be clarified in bid documents
  • Delivery scope: Flexible quantity management up to 25% increase/decrease during and after contract; delivery timeline tied to original delivery periods with extension rules
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requirements; turnover evidence for three prior financial years; anti-liquidation declarations
  • Qualification: Turnover and financial health criteria; maintain non-bankrupt status; OEM authorization where required
  • GST handling: GST payable as per actuals or quoted rate, with caps; price adjustments based on GST applicability
  • The above items reflect the limited specifications and emphasize quality management and compliance to govern the procurement.

Terms, Conditions & Eligibility

  • EMD/Financial standing: No explicit EMD amount specified; bidder must demonstrate financial turnover and non-liquidation status; turnover criteria require evidence for the last three financial years
  • ISO 9001: Mandatory for bidder or OEM; ensures quality management system compliance for supplied IT items
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate formatting as per buyer; vendor code creation documents
  • Delivery & payments: Option clause allows quantity variation up to 25%; payment terms to be defined in bid documents; GST and price adjustments governed by tender terms
  • Eligibility: No evidence of bankruptcy or liquidation; bidders must upload required certificates and documents to avoid rejection
  • Compliance: Supplier must adhere to buyer’s terms and applicable GST regulations; non-compliance risks bid rejection
  • All details are based on the buyer’s terms and the available data for this procurement.

Key Specifications

  • Product categories include HDMI Cable, VGA Cable, UPS 12V 7Ah, UPS 1 KVA, Motherboard, Monitor, Printer Blae, Printer Roller

  • OEM/brand certification: ISO 9001 for bidder or OEM

  • Delivery flexibility: 25% quantity variation during procurement & contract period

  • Financial disclosures: turnover evidence for last 3 financial years

  • Documentation: PAN, GSTIN, EFT Mandate; End User Certificate as per Buyer format

  • GST terms: actuals or quoted rate, with applicable caps

Terms & Conditions

  • Option clause allows 25% quantity change at contract and during currency

  • ISO 9001 certification required for bidder or OEM

  • End User Certificate must be provided in Buyer’s format; GST handling as per tender

Important Clauses

Payment Terms

GST payable as actuals or applicable rates; payment terms defined in bid; End User Certificate formatting may affect payment processing

Delivery Schedule

Delivery period linked to original order; extension rules apply; additional time calculated by (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should review ATC/Corrigendum for LD details

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Audited turnover evidence for last 3 years

  • ISO 9001 certification (bidder or OEM) and GST compliant

Documents 4

GeM-Bidding-9008763.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HDMI Cable HDMI Cable 10 mtr bycon1.955rgt.odisha 15
2 VGA Cable VGA Cable 10 mtr bycon1.955rgt.odisha 15
3 UPS Bty 12v 7ah UPS Bty 12v 7ah 4 nos bycon1.955rgt.odisha 15
4 UPS 1 KVA UPS 1 KVA 3 nos bycon1.955rgt.odisha 15
5 Motherboard Motherboard 1 nos bycon1.955rgt.odisha 15
6 Monitor Monitor 2 nos bycon1.955rgt.odisha 15
7 Printer Blae Printer Blae 1 nos bycon1.955rgt.odisha 15
8 Printer Roller Printer Roller 1 nos bycon1.955rgt.odisha 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Audited financial statements or CA certificate showing turnover for last 3 years

6

ISO 9001 certificate (bidder or OEM)

7

End User Certificate in buyer format (if required)

8

Vendor code creation documents

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the Indian Army HDMI cable tender in Odisha 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and turnover documents for the last three financial years. ISO 9001 certification is required for bidder or OEM, with End User Certificate in the buyer format. Ensure GST handling aligns with stated guidelines and quantity variation up to 25%.

What documents are required for Indian Army procurement in Ganjam 2026?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, audited financial statements or CA certificate showing turnover, ISO 9001 certificate, and End User Certificate if requested. Vendor code creation documents and non-bankruptcy undertaking must also be uploaded.

What are the technical specifications for HDMI/VGA cables in this tender?

The tender lists HDMI Cable, VGA Cable, UPS units (12V 7Ah and 1 KVA), plus IT peripherals like Motherboard, Monitor, Printer Roller. ISO 9001 certification is required; exact cable lengths or connector types are not specified in the provided data—review bid documents for detailed specs.

What are the delivery and quantity variation terms for this Army tender?

The option clause allows a quantity variation up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery time extends from last date of original delivery order, with a minimum extension of 30 days when applicable.

What is the role of End User Certificate in this procurement?

End User Certificate is required where bidders insist on it; it must be provided in the buyer’s standard format. This ensures end-user compliance with ITS and procurement terms and may affect acceptance of the bid and post-award usage restrictions.

What are the GST expectations for the Odisha Army tender?

GST will be reimbursed at actuals or at the applicable rate, whichever is lower, subject to quoted GST. Bidders should price with GST or align with the maximum permissible GST percentage stated in the bid documents.

What standards must the bidder or OEM meet for this procurement?

The critical standard is ISO 9001 certification. The bidder or OEM must demonstrate quality management systems. This requirement aims to ensure consistent product quality for HDMI/VGA cables, UPS units, and IT peripherals.

How will payment terms be structured for this Army supply contract?

Payment terms are defined in the bid; GST payable per actuals or quoted rate applies, with End User Certificate where needed. Ensure readiness to provide financial statements and bank EFT mandates to facilitate timely payment processing.