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Nalco Bhubaneswar Color Ink Tank Printer Tender 2026 - 3 Years OEM Onsite Warranty, 95% Payment on Supply 2026

Bid Publish Date

10-Feb-2026, 9:20 am

Bid End Date

02-Mar-2026, 3:00 pm

Location

KORAPUT , ODISHA

Progress

Issue10-Feb-2026, 9:20 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for authorized dealers
  • • 3 years onsite OEM warranty for the printer
  • • 95% payment on supply, installation and acceptance; 5% on warranty/BG
  • • BG validity extended to 3 months beyond warranty period
  • • LD: 0.5% per week, up to 5% of undelivered value
  • • SA8000 alignment mentioned; ensure relevant compliance
  • • GST invoicing subject to GSTR-2A/Anx-2 reflection

Categories 1

MILITARY VEHICLE

Tender Overview

The procuring organization is National Aluminium Company Limited (Nalco), Bhubaneswar, seeking a color ink tank printer under an open tender. The scope targets a complete printer system with OEM authorization, installation at Nalco sites, and a 3-year onsite OEM warranty. The financial terms include 95% payment on supply, acceptance and installation and 5% on warranty completion or against BG, with BG validity of 3 months beyond warranty. The bid must include all required terms and conform to NALCO/Tender ATC. The process uses a GeM-based open tender with mandatory OEM authorization for authorized dealers. This procurement emphasizes timely delivery and warranty performance, supported by LD provisions and SA8000 certification alignment. The geographic scope centers on Nalco facilities in Bhubaneswar, Odisha, with a focus on reliable supply and installation readiness.

Technical Specifications & Requirements

  • Product: Color ink tank printer (OEM authorized bidder required)
  • Warranty: 3 years onsite OEM warranty; installation and acceptance at site
  • Payment terms: 95% on supply/acceptance/installation; 5% on warranty or against BG; BG valid for 3 months beyond warranty
  • Delivery/LD: Liquidated damages for late delivery; LD at 1/2% of order value per week up to a max of 5% of undelivered value
  • Documentation: Bid must align with NALCO ATC and GeM terms; use bidder’s official letterhead; include OEM authorization and GST compliance
  • Compliance: MSME registration inquiry; ensure GST invoicing under GSTR-2A/Anx-2; NABL/IS0 alignment not specified

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in data; bidders must adhere to GeM and NALCO EMD process
  • Delivery: Timely delivery with installation at Nalco site; LD applies for delays
  • Payment Schedule: 95% post-installation; 5% post-warranty or BG option; BG valid 3 months beyond warranty
  • Warranty/Support: 3 years onsite OEM warranty; ensure service support during entire term
  • Documentation: Provide GST, PAN, experience certificates, financials, OEM authorizations, and technical bid documents
  • MSME Declaration: Indicate MSME vendor status with certificate
  • Penalty: Liquidated damages clause activated for late delivery as described

Key Specifications

  • Product/service: Color ink tank printer with OEM authorization

  • Warranty: 3 years onsite OEM warranty

  • Payment terms: 95% on supply/installation; 5% on warranty or BG

  • BG validity: 3 months beyond warranty period

  • Delivery: Timely delivery with site installation at Nalco facilities

  • LD: 0.5% per week, max 5% of undelivered value

Terms & Conditions

  • 3-year onsite OEM warranty; installation at Nalco site

  • 95% payment on supply/acceptance/installation; 5% on warranty or via BG

  • LB/LD penalties: 0.5% weekly up to 5% of undelivered value

Important Clauses

Payment Terms

95% on supply, acceptance and installation; 5% on warranty completion or against BG; BG validity 3 months beyond warranty period

Delivery Schedule

Delivery and installation at Nalco site; late delivery incurs LD as specified

Penalties/Liquidated Damages

LD at 0.5% of order value per week, max 5% of undelivered value; penalties apply for delays

Bidder Eligibility

  • Authorised printer OEM distributor with valid OEM authorization

  • Experience in supplying/installing color ink tank printers

  • Financial capacity demonstrated by annual turnover and supporting statements

Documents 5

GeM-Bidding-8952362.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar color ink tank printer supply/install

4

Financial statements (last 2-3 years) demonstrating financial stability

5

EMD/Security deposit documents per GeM/NALCO guidelines

6

Technical bid on bidder’s letterhead demonstrating compliance with ATC

7

OEM authorization/support letter from the printer OEM

8

MSME certificate (if applicable)

Frequently Asked Questions

Key insights about ODISHA tender market

What documents are required for the printer tender in Bhubaneswar?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, OEM authorization, and a technical bid on company letterhead. This ensures compliance with ATC terms and GeM rules for Nalco procurement in Odisha.

How is payment structured for Nalco printer supply in 2026?

Nalco pays 95% on supply, acceptance and installation, with the remaining 5% after warranty completion or against a bank guarantee. BG validity extends 3 months beyond the 3-year warranty period.

What is the warranty term for the color ink tank printer?

The contract requires a 3-year onsite OEM warranty. The supplier must provide on-site service, parts, and support for the entire warranty period at Nalco locations.

Are MSME vendors eligible for Nalco printer tender in Odisha?

MSME status should be declared; provide the MSME certificate if applicable. While eligibility is not limited to MSMEs, the certificate may influence evaluation and payment terms under GeM guidelines.

What are the delivery and penalty terms for delays?

Delivery must occur per the contract timeline; LD applies at 0.5% of order value per week, up to 5% of undelivered value. Repeated delays may trigger contract cancellation and procurement from alternate sources.

What OEM authorization is required for Nalco printer tender?

Bidders must furnish OEM authorizations for the color ink tank printer model being offered. Authorized dealer participation is allowed only with valid OEM authorization specific to the bid.

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