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Punjab Legal & Legislative Affairs Department A3 Size Multifunction Printer Tender Ludhiana Punjab 2026

Bid Publish Date

04-Apr-2026, 4:40 pm

Bid End Date

20-Apr-2026, 9:00 am

Location

LUDHIANA , PUNJAB
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Progress

Issue04-Apr-2026, 4:40 pm
Technical04-Aug-2026, 11:52 am
Financial
AwardCompleted
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Quantity

7

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported products with India-based service support
  • • 25% quantity option during contract and currency with proportional delivery extensions
  • • Positive net worth requirement for both bidder and OEM
  • • Must submit audited balance sheets or CA certificates demonstrating turnover for the last three years
  • • Sectioned delivery terms tied to original delivery period and extended periods under option clause
  • • Mandatory certificates/documents to avoid bid rejection as per ATC and corrigendum

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The opportunity comes from the Punjab Legal and Legislative Affairs Department for an A3 Size Multifunction Printer (MFP) to be procured in Ludhiana, Punjab. The tender scope centers on a single device category with an emphasis on meeting OEM turnover/compliance criteria and adherence to an option clause allowing quantity adjustments up to 25% of bid/contract quantity. The procurement includes a requirement for vetted after-sales support for imported products via an India-based OEM or authorized seller, and mandates positive net worth for the OEM. No BOQ items are listed, indicating a potentially consolidated supply contract or framework for future quantities. The bid emphasizes financial robustness and contractual delivery flexibility aligned with government procurement norms. The unique aspect is the combination of margin-adjustment options and strict financial/eligibility criteria for bidders and OEMs. The tender target location, device category, and regulatory expectations shape a focused procurement path for government offices in Punjab.

Technical Specifications & Requirements

  • Product category: A3 Size Multifunction Printer (MFP)
  • Delivery & quantity flexibility: 25% option to increase/decrease quantity at contract placement and during currency with proportional time extension; minimum extension time 30 days
  • Imported products condition: If applicable, OEM or Authorized Seller must have registered office in India for after-sales service; submit certificate
  • Financial thresholds: Bidder and OEM must have positive net worth and meet minimum average annual turnover over the last three years (as per bid document); audited statements or CA certificate required
  • Certifications & documentation: Upload all required certificates and documents listed in Bid Document/ATC; lacking documents may lead to rejection
  • Delivery timeline: Delivery period baseline tied to original order terms with extension logic via option clause

Terms, Conditions & Eligibility

  • EMD/financials: EMD not explicitly disclosed here; ensure required financial documentation is included per terms
  • Turnover criteria: Minimum average annual turnover for bidders and OEM over the last three financial years ending 31st March; adjust if entity is <3 years old
  • Net worth: OEM’s net worth must be positive as per latest audited statements
  • OEM requirements: For imported products, OEM presence in India for after-sales support; certificate required
  • Documentation: Upload all certificates, audited statements or CA certificates; ensure compliance to ATC/Corrigendum
  • Delivery & penalties: Delivery extensions via option clause; penalties or LD not specified in available data; ensure contract terms cover delivery penalties if any

Key Specifications

  • Product/service: A3 Size Multifunction Printer (MFP)

  • Delivery framework: 25% quantity flexibiity; delivery period adjustments with minimum 30 days

  • OEM/Service: India-based after-sales support; OEM certificate required for imported products

  • Financials: Positive net worth; minimum three-year turnover with supporting audited statements or CA certificate

  • Documentation: All required certificates per ATC; ensure submission to avoid rejection

Terms & Conditions

  • 25% quantity flexibiity clause with proportional delivery extension

  • Positive net worth required for bidder and OEM

  • OEM support in India for imported products; verification certificate needed

  • Three-year turnover evidence through audited statements or CA certificate

  • Mandatory submission of all bid documents as per ATC/Corrigendum

Important Clauses

Payment Terms

Not specified in data; ensure standard government payment terms are prepared in bid (e.g., payment within 30 days on delivery acceptance)

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended periods apply if option clause exercised with proportional time extension

Penalties/Liquidated Damages

Not explicitly stated; bidders should review contract for LD or penalty provisions and ensure compliance with delivery milestones

Bidder Eligibility

  • Minimum average annual turnover over the last three financial years as specified in bid document

  • Positive net worth for both bidder and OEM

  • OEM authorization for imported products and India-based after-sales support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Authority Records

LEGAL AND LEGISLATIVE AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 2

GeM-Bidding-9190336.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 2 April 2026
Closed: 13 April 2026
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Posted: 2 April 2026
Closed: 13 April 2026
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N/A Department Of Agriculture And Bio Technology Raipur MFP Tender 2026 ISO 9001 SE Certified A3 Printer

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RAIPUR, CHHATTISGARH

Posted: 20 March 2026
Closed: 6 April 2026
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A3 Size Multifunction Printer (MFP)

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RANCHI, JHARKHAND

Posted: 8 April 2026
Closed: 18 April 2026
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Bharat Electronics Limited A3 Size Multifunction Printer Tender Bengaluru Karnataka 2026

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating three-year turnover

4

OEM authorization or authorized seller certificate (for imported products)

5

Net worth verification from latest audited financials

6

Certificate of positive net worth for OEM

7

Technical compliance certificates listed in bid document/ATC

8

Bid submission certificates as per T&C requirements

Corrigendum Updates

1 Update
#1

Update

16-Apr-2026

Extended Deadline

20-Apr-2026, 9:00 am

Opening Date

20-Apr-2026, 9:30 am

Technical Results

S.No Seller Item Date Status
1
DIGITAL DOCUMENTS SYSTEM   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty08-04-2026 11:52:09
2
Emerging Solutions   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty14-04-2026 13:05:23
3
HEAMONS SYSTEMS   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty15-04-2026 16:12:46
4
KAIZEN SOLUTIONS   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty15-04-2026 16:58:14
5
LANDMARK DIGITAL SOLUTIONS   Under PMA
Make : xerox Model : Xerox Versalink B7125 with 1 Year Warranty19-04-2026 12:44:07
6
M/S DEEP INFOTECH   Under PMA
Make : hp Model : HP ColorLJ Mngd MFP E78528dn with 1 year warranty11-04-2026 10:52:04
7
MICROTECH DIGISYSTEMS PRIVATE LIMITED   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty09-04-2026 11:10:49
8
MV INFOTECH INDIA   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty15-04-2026 16:51:05
9
OFFICE PLUS LIMITED   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty15-04-2026 15:05:55
10
pentium computer & copier   Under PMA
Make : TOSHIBA Model : DP-3028A20-04-2026 00:31:37
11
RAJ ENTERPRISE   Under PMA
Make : hp Model : HP LJ Mnged MFP E73135dn with 1 year Warranty18-04-2026 19:56:05
12
TOTAL OFFICE SOLUTIONS   Under PMA
Make : Fujifilm Model : Fujifilm Apeos 256015-04-2026 16:17:27

Financial Results

Rank Seller Price Item
L1
LANDMARK DIGITAL SOLUTIONS   Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L2
OFFICE PLUS LIMITED( MSE Social Category:General )    Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L3
Emerging Solutions( MSE Social Category:General )    Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L4
KAIZEN SOLUTIONS   Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L5
MV INFOTECH INDIA   Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L6
MICROTECH DIGISYSTEMS PRIVATE LIMITED   Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L7
HEAMONS SYSTEMS   Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L8
M/S DEEP INFOTECH( MSE Social Category:General )    Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)
L9
pentium computer & copier( MSE Social Category:OBC )    Under PMA
Item Categories : A3 Size Multifunction Printer (MFP)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for A3 MFP tender in Ludhiana Punjab 2026

To bid, verify the department as Punjab Legal & Legislative Affairs, confirm device is A3 size multifunction printer, and prepare turnover and net worth documents. Include audited statements or CA certificates for last three years, OEM authorization if imported, and ensure compliance with the 25% option clause for quantity adjustments.

What documents are required for Punjab A3 MFP tender submission

Necessary documents include GST certificate, PAN card, audited financial statements or CA certificate showing turnover, positive net worth certificate, OEM authorization for imported devices, and all certificates listed in ATC. Ensure submission of all bid documents to avoid rejection.

What are the eligibility criteria for OEM turnover and net worth

The OEM must have positive net worth based on the latest audited/CA-verified financials and meet the minimum average annual turnover for the last three years as specified in the bid document. If the OEM is under 3 years old, turnover is assessed on completed years post-incorporation.

What is the 25% option clause for this tender in Punjab

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during the currency of the contract. Delivery time adjusts proportionally, with a minimum extension of 30 days unless original period exceeds it; actual extension is (additional/ original) × original period.

What are the delivery terms for the A3 MFP tender in Ludhiana

Delivery starts after the last date of the original delivery order, with potential extensions if the option clause is exercised. The clause allows increased quantities with corresponding delivery time adjustments to align with contract terms.

What certifications are required for imported A3 MFP devices

If the printer is imported, the OEM or an authorized seller must have a registered Indian office for after-sales support, and a certificate confirming this must be provided. Ensure the device complies with relevant BIS/IS standards if specified in the bid.

What standards and documentation help ensure bid acceptance

Prepare all required ATC certificates, financials, OEM authorizations, and turnover proofs. Ensure the device category matches 'A3 Size Multifunction Printer (MFP)' and provide any additional certificates requested to avoid bid rejection.

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