Directorate Of Municipal Administration Khaki Uniform Cloth Tender Karnataka 2026 - 2-Year Warranty, 25% Quantity Option, MSE State Purchase
Bid Publish Date
03-Oct-2026, 1:56 pm
Bid End Date
13-Oct-2026, 5:00 pm
Location
Progress
Tender Overview
Directorate Of Municipal Administration in Karnataka invites bids for khaki uniform cloth (CRPF) under the Urban Development Department. The tender contemplates a variation clause up to 25% of bid quantity during order placement or within the contract period, at contracted rates. Bidders must ensure stitching if required, and establish or demonstrate a functional service centre in the state for carry-in warranty or on-site warranty scenarios. The contract includes a 2-year warranty from final acceptance or commissioning, with OEM certificates to be submitted at delivery. State-level MSE procurement eligibility is highlighted, with potential preference for eligible Micro and Small Enterprises (MSEs) registered under Udyam.
- No BOQ items are listed, indicating undefined exact itemization in the available data.
- Delivery timelines are linked to original delivery order dates and extended periods via the option clause, with a minimum corresponding to the original delivery period or 30 days if the original is shorter.
- The bid is anchored to India-based aftersales support, a dedicated toll-free service line, and a defined escalation matrix for service issues.
This tender is positioned within the Karnataka government procurement ecosystem and requires bidders to align with state-specific service and warranty commitments while leveraging MSE preferences where applicable.
Technical Specifications & Requirements
- Product category: Khaki uniform cloth (CRPF); no explicit technical spec sheet published in the data.
- Stitching requirement: “Should supply with stitching.”
- Warranty: 2 years from final acceptance or post-installation, with OEM warranty certificates at delivery.
- Service infrastructure: Functional Service Centre in the state of each consignee location for carry-in warranty; if absent, establish within 30 days of award; documentary evidence required.
- Service support: Dedicated toll-free telephone for service; escalation matrix to be provided.
- Option clause: Purchaser may increase/decrease quantity by up to 25% during contract; delivery period adjusted using a defined formula with a minimum of 30 days.
- Installation/Training/Maintenance: Buyer terms imply installation/commissioning/training and maintenance capability in India for after-sales service.
- Purchase preference: Reserved for in-state MSEs with valid Udyam registration.
Terms, Conditions & Eligibility
- EMD/financial terms: Not explicitly stated in the available data; the term indicates standard procurement processes with security/guarantee typical to government bids.
- Delivery: Delivery period linked to original order date; extended time formula applies with a minimum of 30 days.
- Payment terms: Not detailed in the provided data; typical government practice involves milestone or post-acceptance payments.
- Documentation: OEM warranties, service center details, escalation matrix, and evidence of a functional service centre required at bid submission.
- Eligibility: State-level MSE purchase preference; Udyam registration validated online.
- Warranty/Penalties: 2-year warranty; penalties/LD not explicitly described in the data.
Key Specifications
-
Product/service names: Khaki uniform cloth (CRPF) procurement
-
Quantities: 25% quantity variation permissible during contract; exact quantities not specified
-
EMD/estimated value: Not disclosed in data; EMD amount not specified
-
Experience: Preference for in-state MSE with Udyam registration
-
Quality/standards: Not explicitly listed; warranty is 2 years from acceptance
-
Delivery/installation: Delivery period tied to original order date; extended period rules apply
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract placement and during currency
-
2-year OEM warranty required with certificates at delivery
-
Functional in-state service centres required; 30-day establishment window if absent
Important Clauses
Payment Terms
Not explicitly specified; likely milestone or post-acceptance payments following delivery and installation
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Not detailed in data; typical tender terms may include LD for delay or non-conformance, not explicitly stated
Bidder Eligibility
-
In-state Micro and Small Enterprises (MSE) with valid Udyam Registration
-
Evidence of a functional Service Centre in Karnataka or ability to establish within 30 days
-
Stitching capability or agreement to stitch, as required by contract
Tender Data
Bid Details
Quantity
176
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
2 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Khaki Uniform Cloth (CRPF) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
40
Delivery Locations
1
Delivery Cities
Vijaynagar
Delivery Pincodes
583131
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amaresh | 583131,Town Municipal Council, Gowlerpete Main Road, Harapanahalli, Ballari Dist,Karnataka - 583131. | Vijaynagar | Karnataka | 583131 | 176 | 40 | - |
Authority Records
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Documents 3
GeM-Bidding-9952862.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply projects
Financial statements or turnover proof
EMD (as applicable) documentation
OEM authorization letter (if bidding as an authorized distributor)
Technical bid documents (compliance statements for stitching and warranty)
Proof of functional Service Centre in Karnataka (or plan to establish within 30 days of award)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for khaki uniform cloth tender in Karnataka?
Bidders must meet state-level MSE eligibility, possess valid Udyam registration, provide a functional service centre in Karnataka or commit to establish one within 30 days of award, and submit OEM warranty certificates. Ensure stitching capability if required and comply with the 2-year warranty term from final acceptance.
What documents are required for Karnataka khaki cloth procurement?
Submit GST certificate, PAN, experience certificates for similar supply, financial statements, EMD documentation, OEM authorizations if applicable, technical compliance, and evidence of a Karnataka service centre or establishment plan within 30 days of award.
What is the delivery timeline for khaki cloth in this bid?
Delivery is governed by the original delivery order date; if the purchaser exercises the 25% quantity option, the extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the warranty requirements for this Karnataka procurement?
A 2-year warranty from final acceptance or after installation, with OEM warranty certificates provided at delivery; seller must guarantee rectification during the warranty period and maintain service capabilities across India.
What is the eligibility for in-state MSE procurement in this tender?
Procurement is reserved for Micro and Small Enterprises from Karnataka with valid Udyam Registration; credentials must be online-validated by the bid inviting authority.
Are there service support requirements for this uniform cloth bid?
Yes. A dedicated toll-free service number and an escalation matrix must be provided; the bidder/ OEM must have a functional service centre in Karnataka or establish one within 30 days of award.
What is the effect of the 25% option clause on delivery?
The purchaser may increase or decrease quantity by up to 25% at contract placement or during currency at contracted rates; delivery time adjusts accordingly with a minimum 30 days, affecting scheduling and logistics.