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Jamia Millia Islamia Recruitment/Examination Software Tender Delhi – IS0 550/ISO 9001 Compliance 2026

Bid Publish Date

20-Feb-2026, 2:50 pm

Bid End Date

02-Mar-2026, 3:00 pm

Progress

Issue20-Feb-2026, 2:50 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 2

RECRUITMENT SOFTWARE

Tender Overview

Organization: Jamia Millia Islamia (Department of Higher Education). Product/Service: Recruitment and examination software with licence-based licensing options, OEM support, and deployment details. Location: Not disclosed. Estimated value: Not specified. This tender requests a software solution with licence terms, platform hosting, and OEM maintenance, including training options. A key differentiator is the inclusion of OEM licensing policy, installation scope, and renewal/upgradation provisions. Unique clauses cover quantity variation up to 25% and extended delivery timelines, plus mandatory OEM after-sales support in India. The absence of a BOQ implies a flexible scope aligned to licencing models and deployment options.

Technical Specifications & Requirements

  • Category: BASIC INFORMATION; Components of the offered product; Types of Licence; Duration of Subscription (months); OEM Licensing policy; Scope of Installation; Platform type; Hosting Environment/Deployment Option; OEM support; Years for OEM support (patches, bugs); Years for OEM upgradation; Training Options; No. of days Training Provided.
  • Licence terms imply a licencing model with installation scope and deployment environment, including hosting and OEM support commitments. The tender contemplates vendor-provided training and ongoing updates, with explicit references to patching, version upgrades, and long-term OEM relationship. The absence of detailed BOQ items suggests a bid focused on licensing configuration, hosting, and support packages rather than discrete hardware components.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity +/- 25% at contract award or during currency with proportional delivery time recalculation (minimum 30 days).
  • Imported Products: If applicable, OEM/Authorized Seller must have an India-based registered office for after-sales service.
  • Turnover Criteria: Bidder and OEM must meet average annual turnover thresholds over the last 3 years; provide audited statements or CA certificates.
  • Service & Support: Dedicated toll-free service contact required for both bidder and OEM.
  • No explicit EMD amount is provided; bidders should prepare standard EMD as per procurement norms.

Key Specifications

  • Software licensing: Types of Licence, Duration of Subscription (months), OEM Licensing policy

  • Scope of Installation: detailed deployment and hosting environment

  • Platform type and Hosting Environment/Deployment Option

  • OEM support: years for patches/bug fixes and version upgrades

  • Training: number of days provided

Terms & Conditions

  • 25% quantity variation right during/after contract with delivery time adjustment

  • India-based OEM after-sales support required for imported products

  • Bidder and OEM turnover criteria based on last 3 years' audited statements

  • Dedicated toll-free service contact required for support

Important Clauses

Payment Terms

Not specified in data; bidders should reference standard procurement terms and confirm with the issuing authority.

Delivery Schedule

Delivery period adjusted proportionally to any approved quantity variation, with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; expect standard LD terms within final tender documentation

Bidder Eligibility

  • Demonstrated experience in software licensing and deployment for educational institutions

  • Audited turnover proof for last 3 financial years

  • OEM authorization demonstrating ability to provide India-based after-sales support

Documents 4

GeM-Bidding-9019025.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Category Recruitment Software, Examination Software
BASIC INFORMATION Components of the offered product Written Examination Module, Miscellaneous
SCOPE OF LICENCE Types of Licence Perpetual
SCOPE OF LICENCE Duration of Subscription (in months) (Hint :- Select '0' if not applicable)" 0.0 - 60.0 Or higher
SCOPE OF LICENCE OEM Licensing policy Per Named User/User
SCOPE OF LICENCE Scope of Installation Installation, Integration, Configuration, End to End Workflow Implementation, User Acceptance Testing of offered modules
SCOPE OF LICENCE Platform type NA
SCOPE OF LICENCE Hosting Enviroment/ Deployment Option On Premises
SCOPE OF LICENCE The offered product have support from OEM for Unlimited updation for Patches and Bug fixes within maintenance & support period., Unlimited upgradation of version within support period
SCOPE OF LICENCE Number of Years for OEM support for updation (Patches and Bug fixes) is included in the scope of supply (Hint :- Select '0' if not applicable) 1.0 - 5.0 Or higher
SCOPE OF LICENCE Number of Years for OEM support for Upgradation of version is included in the scope of supply (Hint :- Select '0' if not applicable) 1.0 - 5.0 Or higher
SCOPE OF LICENCE Training Options On-Site, OEM Training Centre, Virtual, Training Material
SCOPE OF LICENCE No of days Training Provided (Hint :- Select '0' if not applicable) 2.0 - 10.0 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate for turnover over last 3 years

4

Experience certificates (similar software deployments)

5

OEM authorization/authorisation letter

6

Technical compliance documents for software licensing, hosting, and maintenance

Frequently Asked Questions

How to bid for Jamia Millia Islamia software tender in India 2026

Bidders must submit GST, PAN, audited turnover for the last 3 years, and CA-certified turnover if needed. Provide OEM authorization and technical compliance for licensing, hosting, and support. Ensure delivery terms align with 25% quantity variation and include training details; confirm OEM India-based after-sales support.

What documents are required for examination software tender in Delhi-like institutions

Required documents include GST certificate, PAN card, audited financial statements or CA certificate, prior experience certificates for similar deployments, OEM authorization, and technical compliance proof for licensing, hosting, and support; ensure service contact details are provided.

What are the licensing and subscription terms for the software tender 2026

Licensing types must be defined with duration in months, OEM licensing policy, and scope of installation. Include hosting/deployment options, platform type, and years of OEM support for patches and upgrades; provide training options with number of days.

When is the delivery timeline for the software procurement in Jamia Millia Islamia

Delivery terms allow a minimum 30-day extension for additional quantity; calculated extension equals (increased quantity / original quantity) × original delivery period, with a floor of 30 days; actual dates to be specified in the contract.

What are the eligibility criteria for turnover for OEMs in this tender

Both bidder and OEM must meet average annual turnover thresholds over the last 3 years; provide audited balance sheets or CA certificates; if the OEM is <3 years old, turnover will be based on completed years after incorporation.

What training and support are expected for software deployment in 2026 tender

Training options must specify days provided, and OEM support should cover patches, bug fixes, and version upgrades for the agreed license period; ensure a dedicated toll-free support line is included for both bidder and OEM.

What is required for imported software products in this tender

Imported products require OEM or authorized seller with an registered India-based office for after-sales service; submit certificate confirming local service capability and establish maintenance availability.

How to verify platform hosting and deployment options in this tender

Bidders must specify hosting environment (on-premises, cloud, or hybrid), deployment scope, and compatibility with Jamia Millia Islamia IT infrastructure; provide security and data governance details and IS/ISO compliance where applicable.

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