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Indian Army Barmer Rajasthan Procurement Tender for Clothing/Inventory with 25% Quantity Variation, Advance Sample Approval 2025

Bid Publish Date

01-Nov-2025, 6:22 pm

Bid End Date

11-Nov-2025, 7:00 pm

Location

BARMER , RAJASTHAN

Progress

Issue01-Nov-2025, 6:22 pm
Technical11-Aug-2025, 8:04 am
Financial
AwardCompleted
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Quantity

478

Category

H1 5530 000068

Bid Type

Two Packet Bid

Categories 32

WOODEN PRODUCT WELDING WIRE APPARELS WELDING TIP ANGLE WOODEN FURNITURE TRANSITION METALS WOOD SUPPLY CLOTHING FERROUS ELECTRODE PLY WOOD FORESTRY PRODUCTS STRUCTURE FABRICATION FABRICATOR PLASTIC WELDING ROD STOMACHERS AIR CYLINDERS TUBE AND FITTING WELDING FLUX WELDING ELECTRODE WIRE METAL PRODUCTS STEEL FURNITURE ERECTION OF STRUCTURAL COMPRESSED BOARD PLYWOOD MANUFACTURING SERVICES BLADE WOODEN BOARD WOODEN PLANK ARC WELDING

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for operations in Barmer, Rajasthan 344001. It involves a 13-item BOQ with undefined item specifics, but includes a flexible quantity clause allowing up to 25% variation at contract placement and during the contract period. A mandatory advance sample workflow requires submission of 5 samples within 5 days of award, with Buyer-driven modification lists within 5 days. The contract contemplates bulk supply strictly aligned to an approved sample, and may adjust delivery timelines if samples are delayed. A pre-dispatch inspection option for clothing and allied items may apply, with reference samples distributed to consignee locations. Unique terms emphasize sample conformity and adherence to contract specifications, while enabling quantity adjustments at contracted rates. This procurement in Rajasthan targets reliable, sample-driven supply with post-award sample approval and potential delivery extensions anchored to original delivery periods.

Technical Specifications & Requirements

  • No technical specifications are published in the excerpt; the Buyer highlights a structured sample-approval mechanism and option clauses.
  • Key process items include the following: advance sample submission, buyer review within 5 days, modification list, bulk supply only after approval, and a risk-weighted delay handling that may re-fix delivery periods.
  • Additional elements include a pre-dispatch inspection clause for clothing and allied goods, with reference samples provided per consignee.
  • The contract contemplates up to a 25% quantity fluctuation and extension logic based on the original and contracted quantities, calculated with a minimum 30-day bound.
  • No explicit performance metrics, standards, or certifications are stated in the available data.

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease order quantity by up to 25% at contract placement and during the currency at contracted rates.
  • Advance Samples: Successful bidder must submit 5 samples within 5 days of contract award; buyer responds within 5 days with approval or a modification list.
  • Delivery & Time: Delivery becomes re-fixed if there is buyer-side delay in sample approval; extension logic applies with a minimum of 30 days.
  • Inspection: Pre-dispatch inspection may be used for clothing/alied items; reference samples distributed per consignee; bulk supply only after approval.
  • Financials & Documentation: EMD not specified in the excerpt; however, standard bidder documents such as GST, PAN, experience certificates, and OEM authorizations are typically required.

Key Specifications

    • Total Items: 13 (BOQ mentions 13 items but no explicit item details provided)
    • Quantity terms: Option to change quantity up to 25% during contract period
    • Advance samples: Submit 5 samples within 5 days of award
    • Sample approval: Buyer to approve or provide modifications within 5 days
    • Bulk supply: Must conform to approved sample to proceed with bulk manufacturing
    • Delay handling: If buyer delays sample approval, delivery period is re-fixed
    • Inspection: Optional pre-dispatch inspection for clothing and allied items with reference samples per consignee
    • Delivery window: Calculations use (increased quantity ÷ original quantity) × original delivery period, min 30 days

Terms & Conditions

  • Option Clause: +/- 25% quantity with contracted rates

  • Advance Sample: 5 samples within 5 days; modifications within 5 days

  • Delivery & Inspection: Re-fixed period on sample approval delay; pre-dispatch inspection possible

Important Clauses

Payment Terms

Not specified in provided terms; standard practice would include progress payments tied to sample approval and delivery milestones.

Delivery Schedule

Delivery period linked to original schedule; additional time governed by option clause with minimum 30 days, extendable to original delivery period.

Penalties/Liquidated Damages

No explicit LD details provided; contract may imply LDs through standard government procurement practices if delays occur.

Bidder Eligibility

  • Experience in supplying similar items to defense or government bodies

  • Adequate financial stability evidenced by audited statements

  • Compliance with OEM authorizations or authorized distributorship

Documents 4

GeM-Bidding-8539452.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Closed: 15 July 2025
GEM

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 H1 5530 000068 PLYWOOD 19MM 10 nos 80990 21
2 KND NIV TMAT 64 REXINE BLACK 100 mtr 80990 21
3 H1 5530 000068 FOAME SHEET 6X3X3 5 nos 80990 21
4 H1 3439 00009 WELDING ROD 10 nos 80990 21
5 H1 9520 000007 40X40X3MM IRON ANGLE 80 kg 80990 21
6 F1 5110 000364 IRON CUTTING BLADE 4 20 nos 80990 21
7 EXP DA DEF J 111 17 REXINE BROWN 50 mtr 80990 21
8 H1 NK2511 PLASTIC WIRE 3 roll 80990 21
9 H1 GOST 10587 54 M SEAL 100 nos 80990 21
10 NIV 5605 099 011 33 ANABOND 50 nos 80990 21
11 H1 8040 000184 ARALDITE 450GM 20 nos 80990 21
12 H1 8040 000147 SR 998 10 ltr 80990 21
13 H1 NK2512 FEVICOLL 20 ltr 80990 21

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply orders

4

Financial statements (audited if available)

5

Bid Security / EMD documentation (amount not specified in excerpt)

6

Technical bid documents demonstrating compliance with sample process

7

OEM authorizations or authorized distributor certificates

8

Any prior contract performance certificates

Technical Results

S.No Seller Item Date Status
1BALAJI TRADERS   Under PMA-08-11-2025 08:04:34Qualified
2JAI SHREE STORE   Under PMA-09-11-2025 11:25:16Qualified
3UMASUTAM TRADERS   Under PMA-08-11-2025 12:32:02Qualified

Financial Results

Rank Seller Price Item
L1UMASUTAM TRADERS(MSE)( MSE Social Category:General )    Under PMA₹1,31,650Item Categories : H1 5530 000068,KND NIV TMAT 64,H1 5530 000068,H1 3439 00009,H1 9520 000007,F1 5110 000364,EXP DA DE
L2JAI SHREE STORE (MSE)( MSE Social Category:General )    Under PMA₹1,52,258Item Categories : H1 5530 000068,KND NIV TMAT 64,H1 5530 000068,H1 3439 00009,H1 9520 000007,F1 5110 000364,EXP DA DE
L3BALAJI TRADERS (MSE)( MSE Social Category:General )    Under PMA₹1,55,753Item Categories : H1 5530 000068,KND NIV TMAT 64,H1 5530 000068,H1 3439 00009,H1 9520 000007,F1 5110 000364,EXP DA DE

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid in Indian Army tender in Barmer Rajasthan 2025

Bidders must submit GST, PAN, experience certificates, and financial statements, plus OEM authorizations. The process requires adherence to the sample approval workflow: submit 5 samples within 5 days of award; await buyer approval or modification lists within 5 days; bulk supply only after approval.

What documents are required for Barmer Army procurement clothing

Required documents typically include GST certificate, PAN, experience certificates for similar orders, financial statements, EMD, technical bid, OEM authorizations, and contract performance certificates. Ensure the bidder is eligible for defense procurement with appropriate certifications.

What are the delivery terms for 25% quantity variation in Army tender Barmer

The purchaser may adjust quantity by up to 25% at contract placement and during the contract at contracted rates. If sample approval delays occur, delivery periods are re-fixed with a minimum of 30 days; extended time depends on the calculation formula tied to original and increased quantities.

How to submit advance samples for Indian Army tender Barmer

Submit 5 samples within 5 days of contract award. The buyer will approve or specify modifications within 5 days; bulk supply must follow approved sample. If approved with modifications, the supplier must comply strictly with the modified specifications.

What is the role of pre-dispatch inspection in this tender Barmer

For clothing and allied items, a pre-dispatch inspection may be selected; the Inspection Agency sends a reference sample to each consignee. The final lot must conform to the reference sample and be checked against it prior to dispatch.

What are the key penalties or LDs for delays in Army procurement

The excerpt does not specify LD rates. Standard practice would apply LDs if delivery milestones are missed after approvals; ensure contract clarifies LDs and performance bonds to avoid revenue loss due to non-conformance or delays.

What is the delivery timeframe after approval of samples Barmer Army

After sample approval, bulk supply must begin per the approved schedule; if delays occur due to buyer approvals, the delivery period is re-fixed with the minimum 30-day rule and may extend to the original delivery period.

Which standards or OEM requirements apply to this Barmer tender

The tender excerpt does not list specific standards; bidders should anticipate OEM authorizations and standard defense procurement compliance. Prepare documentation demonstrating conformity with any applicable product or safety standards and defense supply norms.