GEM

Office Of Dg (mss) Toner Cartridges & Printer Consumables Tender Hyderabad Telangana 2025

Posted

31 Oct 2025, 04:57 pm

Deadline

10 Nov 2025, 05:00 pm

Location

HYDERABAD , TELANGANA

Progress

Issue31 Oct 2025, 04:57 pm
AwardPending
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Quantity

5

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Single Packet Bid

Tender Overview

The Office Of Dg (mss) under the Department Of Defence Research & Development invites bids for the supply of toner cartridges and other printer consumables. The procurement scope is limited to the supply of goods with delivery to the DIRECTOR, ADVANCED SYSTEMS LABORATORY, P.O. KANCHANBAGH, HYDERABAD 500058, Telangana. While the BoQ is blank, the request emphasizes OEM authorization and GST considerations, with the supplier responsible for all costs associated with delivery. The bid terms include ownership of supply risk, non-sub-contracting clauses, and post-award performance alignment. Distinguishing factors include a strict compliance framework for OEM authorizations and ATC attachments, ensuring that bidders meet formal documentation requirements and delivery commitments. The opportunity targets suppliers capable of timely, authenticated supply of toner cartridges and compatible printer consumables to a defence research environment.

Technical Specifications & Requirements

  • Product/category: Toner cartridges and printer consumables (category: Printers/Consumables)
  • Delivery location: The Director, Advanced Systems Laboratory, Hyderabad, Telangana
  • Scope: Supply of goods only; installation/commissioning not explicitly stated
  • Compliance: OEM authorization certificate with bid reference; ensure GST compliance; upload required certificates as per ATC
  • Certification: Uploaded certificates must meet bid document, ATC, and corrigendum requirements; non-submission risks rejection
  • ATC: Submit compliance to Additional Terms & Conditions separately on letterhead with ink signature and seal

Terms, Conditions & Eligibility

  • EMD/Deposit: Not specified in data; bidders should verify and prepare per ATC
  • Delivery: Delivery timeline to be governed by contract terms; inability to deliver may trigger contract termination per default clauses
  • Payment terms: GST reimbursement as actuals or applicable rates, whichever lower, subject to quoted GST percentage
  • Authority: Manufacturer/OEM authorization required when bidding via authorized distributors; include detailed supplier information
  • Liability: Bidder remains liable jointly with assignee/sub-contractor for contract performance
  • Scope: Scope of supply includes only goods; no installation scope explicitly stated
  • Documentation: Ensure all required documents are uploaded; missing certificates may lead to rejection

Key Specifications

    • Product/category: Toner cartridges & printer consumables
    • Delivery location: The Director, Advanced Systems Laboratory, P.O. Kanchanbagh, Hyderabad 500058
    • Scope of supply: Bid price to include all cost components; Only supply of goods
    • Certification: OEM Authorization certificate with bid reference number; compressed by ATC
    • GST: GST applicability to be checked by bidder; reimbursement as actuals or applicable rate (whichever lower)

Terms & Conditions

  • EMD: Not specified; verify per ATC and terms

  • Delivery: Timelines tied to contract; termination risk on non-delivery

  • OEM Authorization: Required for authorized distributors; include full details

Important Clauses

Payment Terms

GST reimbursement will follow actuals or applicable rates (whichever lower) up to the quoted GST percentage

Delivery Schedule

Delivery obligations governed by contract; inability to deliver within stipulated period may lead to termination

Penalties/Liquidated Damages

Bankruptcy, misrepresentation, or failure to deliver may trigger termination and liability measures

Bidder Eligibility

  • OEM authorization from the manufacturer or authorized service provider

  • GST registration and compliant GST practices

  • Experience in supplying toner cartridges or printer consumables to government/defence entities (preferred)

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Required Documents

1

OEM Authorization Certificate

2

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

3

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for toner cartridges tender in Hyderabad 2025 with OEM authorization?

Bidders must submit OEM authorization certificate tied to their bid reference, ensure GST compliance, and attach INF documentation per ATC. Include manufacturer contact details, and comply with delivery terms to the Advanced Systems Laboratory in Hyderabad. Ensure goods-only scope and separate ATC compliance on bid letterhead.

What documents are required for the printer consumables bid in Telangana?

Required documents include GST certificate, PAN, OEM authorization, experience certificates, financial statements, and EMD documentation if applicable. Also upload technical compliance certificates and ensure compliance with ATC; non-submission risks rejection.

What are the delivery requirements for toner cartridges to Hyderabad address?

Delivery must be completed to The Director, Advanced Systems Laboratory, P.O. Kanchanbagh, Hyderabad 500058. Terms specify delivery within contract period; non-delivery triggers contract termination. Ensure goods are correctly labeled and packaged for defence lab handling.

What payment terms govern GST reimbursement for this tender in Telangana?

GST reimbursement will be as per actuals or applicable rates, whichever is lower, limited to the quoted GST percentage. Ensure GSTIN validation and provide GST invoices reflecting the correct rate for timely payment after delivery and acceptance.

What is required for OEM authorization in this Hyderabad toner tender?

Submit an OEM authorization certificate with the bid reference number, including manufacturer/brand details, official email, phone, and address. Authorization must cover the specific toner cartridge lines relevant to the bid and be uploaded with the bid package.

What happens if a bidder fails to upload required certificates for this supplier tender?

Failure to upload the mandated certificates and ATC documents can lead to bid rejection. Ensure all certificates, including OEM authorization, GST, PAN, and financial proofs, are submitted as per the bid document and corrigenda.

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