GEM

Directorate Of Pension And Pensioner's Welfare Department Rajasthan Jaipur Toner Cartridges Tender 2025

Posted

28 Oct 2025, 04:54 pm

Deadline

12 Nov 2025, 10:00 am

EMD

₹23,375

Value

₹9,35,000

Location

JAIPUR , RAJASTHAN

Progress

Issue28 Oct 2025, 04:54 pm
AwardPending
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Quantity

132

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Authorization Certificate is mandatory for eligibility
  • • Only OEM Make Original Printer Cartridges/Drums accepted
  • • Imported products require India-based after-sales service support
  • • Bid price must cover Supply, Installation, Testing and Commissioning
  • • Estimated value ₹9,35,000; EMD ₹23,375
  • • No explicit delivery calendar; delivery terms tied to installation and commissioning
  • • Buyer Committee will verify OEM confirmations for imported items

Categories 1

AMMUNITION

Tender Overview

The Directorate Of Pension And Pensioner's Welfare Department, Rajasthan, Jaipur invites bids for Toner Cartridges and Printer Consumables under the Finance Department Rajasthan procurement framework. Estimated value is ₹9,35,000 with an EMD of ₹23,375. The scope covers supply, installation, testing and commissioning of goods at an all-inclusive bid price. The tender mandates OEM authorization and original cartridges, with after-sales service requirements for imported items having a registered Indian office. This procurement emphasizes compatibility with specified printer/ multifunction devices and a focus on genuine OEM consumables to ensure reliable performance in pension-related offices.

Technical Specifications & Requirements

  • Scope includes: Supply, Installation, Testing and Commissioning of printer cartridges/consumables.
  • OEM Authorization: bidder must provide OEM Authorization Certificate; OEM representations confirmed by Buyer Committee.
  • OEM cartridges/Drums: only OEM Make Original products accepted; after-sales support in India required for imported items.
  • Product attributes (GENERIC): cartridge type, color, model numbers, and minimum page yield are considered but exact values are not disclosed in the data.
  • Context: procurement targets consistent, compatible consumables for government printers with defined installation and commissioning deliverables.
  • Additional terms: the scope cover all cost components within the bid price; registration details for after-sales support may influence eligibility.

Key Specifications

  • Scope: Supply, Installation, Testing and Commissioning of toner cartridges/consumables

  • EMD: ₹23,375

  • Estimated value: ₹9,35,000

  • OEM authorization required; only OEM make cartridges accepted

  • India-based after-sales service for imported products

  • Model numbers, color, yield, and printer compatibility are GENERIC and must be confirmed during submission

Terms & Conditions

  • EMD amount and scope clarity with installation obligations

  • OEM authorization and OEM-only cartridges requirement

  • Import items require India-based after-sales support

Important Clauses

Payment Terms

Bid price to include all costs; no separate provisions stated for advance or milestone payments.

Delivery Schedule

Delivery and commissioning timelines tied to site readiness; exact dates not disclosed in data.

Penalties/Liquidated Damages

Not explicitly described; standard government procurement penalties may apply on breach of scope.

Bidder Eligibility

  • Must provide OEM Authorization Certificate for cartridges

  • Must demonstrate experience in government printer consumables procurement

  • Must have India-based after-sales support capability for imported products

Technical Specifications 7 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Lasdrjet Pro MFP M329dw, HP LaserJet Enterprise M407dn, HP LaserJet Enterprise MFP M431f, HP Laserjet Pro M305d, HP Laserjet Pro M305dn, HP LaserJet Pro M405d, HP LaserJet Pro M405dn, HP LaserJet Pro M405dw, HP LaserJet Pro M405n, HP Laserjet PRO MFP M329dn, HP LaserJet Pro MFP M429dw Printer, HP LaserJet Pro MFP M429fdn Printer, HP LaserJet Pro MFP M429fdw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 77A Black LaserJet Toner Cartridge-CF277A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM Authorization Certificate for cartridges/drums

4

Experience certificates from prior government procurement of printer consumables

5

Financial statements demonstrating financial capability

6

Bid security/EMD payment receipt

7

Technical bid documents confirming OEM compliance and installation capability

8

Any other documents specified by the Buyer Committee or Terms

Frequently Asked Questions

How to bid for OEM toner cartridges tender in Jaipur Rajasthan 2025?

Bidders must submit OEM Authorization Certificate, GST and PAN, experience certificates for government consumables, and EMD ₹23,375. The bid must include supply, installation, testing and commissioning costs, with India-based after-sales support for imported items. Ensure OEM-confirmed documentation and complete technical bid as required.

What documents are required for the printer consumables tender in Rajasthan?

Required documents include GST registration, PAN card, OEM Authorization Certificate, prior government project experience certificates, financial statements, EMD receipt, and Technical bid detailing installation and commissioning capabilities. Additional documents may be requested by the Buyer Committee during evaluation.

What are the key eligibility criteria for this toner procurement?

Eligibility hinges on submitting an OEM Authorization Certificate, delivering only OEM make cartridges, and demonstrating capability for supply, installation, testing and commissioning. For imported items, confirm India-based after-sales service and OEM representation as per Buyer terms.

What is the scope of supply for the Rajasthan cartridge tender?

The scope covers Supply, Installation, Testing and Commissioning of toner cartridges/consumables for government printers. The bid price must be all-inclusive, covering delivery, installation work, and commissioning activities at designated government offices in Rajasthan.

What are the payment and EMD terms for this bid in Rajasthan?

EMD is ₹23,375. The bid is for an estimated value of ₹9,35,000; payment terms are not detailed, but the bid should reflect all costs. Ensure compliance with standard government procurement payment expectations and OEM guarantees where applicable.

How to verify OEM authorization for imported cartridge items in Rajasthan?

Submit OEM Authorization Certificate and provide proof of India-based service support. The Buyer Committee will verify OEM confirmations; ensure the certificate covers after-sales support and service availability within India.

When is the tender delivery and commissioning expected in Rajasthan?

Exact delivery dates are not disclosed; the contract requires installation and commissioning as part of the scope. Coordinate with the procurement committee to establish site readiness and scheduling aligned with government office requirements.

What standards or certifications apply to this toner cartridge procurement?

The data references OEM authenticity and IS-related compliance implicitly; exact standards are not specified in the tender text. Bidders should ensure cartridges are original OEM and that service support meets Indian regulatory expectations.

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