GEM

Indian Coast Guard Toner Cartridges & Consumables Tender South Andaman 2025 – MAF Certificate, 25% Quantity Variation

Posted

31 Oct 2025, 09:52 pm

Deadline

10 Nov 2025, 09:00 pm

EMD

₹19,725

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue31 Oct 2025, 09:52 pm
AwardPending
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Quantity

197

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Tender Overview

The Indian Coast Guard, under the Department of Defence, invites bids for toner cartridges and consumables for printers, targeting the SOUTH ANDAMAN, ANDAMAN & NICOBAR region ( postal code 744101 ). The procurement involves generic cartridge items with EMD of ₹19,725 and a potential quantity variation up to 25% during contract performance. Delivery and commissioning are expected at ICGS Port Blair, Panipat Road, Sri Vijaya Puram, Andaman & Nicobar Island- 744 102. A mandatory Manufactures Authorization Firm (MAF) certificate is required, and service centers must be functional in the consignee state. The option clause allows the buyer to adjust quantities at contracted rates, with delivery timelines governed by original and extended periods, minimum 30 days. Emphasizes compliance with bid terms and secure EMD submission via FDR or bank guarantee.

Technical Specifications & Requirements

  • Category: GENERIC toner cartridges and consumables for printers
  • Product focus: cartridge type, color, brand compatibility, and OEM model correlations
  • Minimum yield: not explicitly quantified in data; emphasis on replacement cartridge specifications
  • Mandatory documents: MAF certificate, service center presence, EMD submission options (FDR or BC)
  • Delivery location: The Commanding Officer ICGS Port Blair, Andaman & Nicobar Island- 744102
  • Bid terms: 25% quantity variation right; delivery period aligned to last delivery order date; extended delivery calculations with minimum 30 days
  • EMD payment methods: FDR in favor of The Commanding Officer ICGS Port Blair or Banker’s Cheque in favor of The Commanding Officer ICGS Port Blair
  • Additional terms: bidder should not be under liquidation; bid submission includes scanned proofs plus hardcopy within 5 days of bid end/opening

Terms, Conditions & Eligibility

  • EMD: ₹19,725; submission via Fixed Deposit Receipt (FDR) or Banker’s Cheque payable to The Commanding Officer ICGS Port Blair
  • MAf certificate: mandatory upload; Manufacturer Authorization Firm required
  • Service centers: must have a functional center in the consignee state for carry-in warranty; on-site warranty buyers may waive
  • Financial standing: no liquidation or bankruptcy; bidder to upload a closing undertaking
  • Delivery: actual delivery and installation at ICGS Port Blair; option quantity adjustments permitted up to 25% with proportional delivery time adjustments; minimum 30 days added time
  • Documentation: GST registration, PAN, experience certificates, financial statements, EMD proof, OEM authorization, technical compliance
  • Payment terms: not explicitly detailed beyond EMD; standard government terms apply per ATC

Key Specifications

  • Product category: Toner cartridges / ink cartridges / consumables for printers

  • Color: All applicable ink/toner colors as per cartridge type

  • Printer compatibility: Generic NOTE on OEM model compatibility and cartridge model numbers

  • Minimum yield: Replacement cartridge pages not explicitly quantified in available data

  • Brand/Model requirements: Generic; OEM model numbers to be declared in bid

  • Quality/standards: Not explicitly specified; compliance with standard government procurement terms

Terms & Conditions

  • EMD ₹19,725; submit via FDR or Banker’s Cheque payable to The Commanding Officer ICGS Port Blair

  • MAF certificate mandatory; bidder must have a valid Manufacturers Authorization

  • Delivery to ICGS Port Blair; 25% quantity variation allowed at contract rates

Important Clauses

Payment Terms

EMD submission options include FDR or Banker’s Cheque payable to The Commanding Officer ICGS Port Blair; no alternate payment term details provided

Delivery Schedule

Delivery and installation at The Commanding Officer ICGS Port Blair; option quantity adjustments up to 25% with extended delivery time calculations; minimum 30 days added time

Penalties/Liquidated Damages

Explicit LD details not provided in ATC; standard government procurement penalties would apply per contract terms

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Manufacturers Authorization Firm (MAF) certificate mandatory

  • Functional service center in the consignee state (Port Blair, Andaman & Nicobar) for carry-in warranty

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Laserjet 1010, HP LaserJet 1012 Printer, HP LaserJet 1015 Printer, HP LaserJet 1018 Printer, HP LaserJet 1020 Plus Printer, HP LaserJet 1020 Printer, HP LaserJet 1022n Printer, HP LaserJet 1022nw Printer, HP LaserJet 1022 Printer, HP LaserJet 3020 AiO Printer, HP LaserJet 3030 All-in-One Printer, HP LaserJet M1005 MFP Printer, HP LaserJet M1319f MFP Printer, HP LJ3050 All-in-One Printer, HP LJ3052 All-in-One Printer, HP LJ3055 All-in-One Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 12X Blk Contract LJ Toner Cartridge-Q2612XC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar toner cartridge supplies

4

Financial Statements for the last 2-3 financial years

5

EMD submission proof (FDR or Banker’s Cheque) with bidder name

6

Scanned EMD proof uploaded with bid; hardcopy delivered within 5 days

7

Manufacturers Authorization Firm (MAF) certificate

8

OEM Authorization/Proforma where applicable

9

Technical bid documents showing cartridge compatibility, model numbers, and color specifications

10

Service center details in the State of the consignee

Frequently Asked Questions

How to bid for toner cartridges tender in South Andaman 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof (₹19,725) via FDR or BC payable to The Commanding Officer ICGS Port Blair. Upload MAF certificate, OEM authorizations, and ensure a functional service center in Andaman & Nicobar. Delivery to ICGS Port Blair, with a 25% quantity variation right.

What documents are required for ICGS Port Blair toner bid

Required documents include GST certificate, PAN card, experience certificates for similar supplies, financial statements for the last 2-3 years, EMD proof (FDR/BC), scanned copy of EMD, MAF certificate, OEM authorization, and technical compliance details for cartridge compatibility.

What are the delivery terms for Port Blair toner supply

Delivery must be to The Commanding Officer ICGS Port Blair, Panipat Road, Sri Vijaya Puram, Port Blair 744102. The option clause allows up to 25% extra quantity at contracted rates; delivery time follows original and extended periods with a minimum 30 days extension when applicable.

What is the EMD amount and payment method

EMD is ₹19,725. Payment options include submission of a Fixed Deposit Receipt or Banker’s Cheque in favor of The Commanding Officer ICGS Port Blair. Hardcopy must reach the buyer within 5 days of bid end/opening date.

What is N/A about technical specs for cartridge bid

Technical specs are generic: cartridge type, color, OEM model compatibility, minimum yield not quantified in available data. Bidders should declare model numbers, color options, and yield assumptions, ensuring ISI/IS standards if specified in future amendments.

What is required for MAF certificate in this tender

MAF certificate is mandatory. Bidders must upload the Manufacturers Authorization Firm document proving authorize-to-supply the specified toner cartridges and consumables to ICGS Port Blair, along with OEM authorization where applicable.

Are service centers required for carry-in warranty

Yes. The bidder/OEM must have a functional service centre in the consignee state; if on-site warranty applies, this requirement may be waived, otherwise service availability is essential for repair and support in Andaman & Nicobar.

Can quantities be increased during contract period

Yes. The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract prices. Extended delivery time calculations apply, with a minimum extension of 30 days.

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