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Indian Army Office Suite Software Tender 2026 (V3) Department of Military Affairs - Q2 Licensing & Cloud Storage Standards

Bid Publish Date

13-Jul-2026, 11:12 am

Bid End Date

18-Jul-2026, 5:00 pm

Location

WEST DELHI , DELHI
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Progress

Issue13-Jul-2026, 11:12 am
AwardPending
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Quantity

30

Bid Type

Two Packet Bid

Key Highlights

  • • - Indian Army procurement of Office Suite Software (V3) - Q2 under the Department of Military Affairs
  • • - Proprietary Office Suite with an Office Suite Package/Software and defined licensing options
  • • - Cloud Storage provision in GB (exact capacity to be confirmed)
  • • - License Types and Licensing Option specifics to be provided by bidder
  • • - 25% quantity adjustment clause during contract execution
  • • - No BOQ items listed; scope centers on licensing, cloud storage, and OEM support clauses
  • • - Delivery timeline adjustments governed by option clause with minimum 30 days extension
  • • - No explicit EMD amount shown in available data; bidders must align with standard government security requirements

Categories 1

SOFTWARE

Tender Overview

The procurement is for the Indian Army, Department of Military Affairs, under the Office Suite Software (V3) (Q2) category. It seeks a proprietary Office Suite Package with defined license types and licensing options, plus cloud storage in GB. The package may include OEM/vendor-supplied updates and upgrades with an explicit support window. Notably, the BOQ contains zero items, and the scope emphasizes software licensing, cloud storage, and lifecycle support aligned to government procurement standards. The tender’s standout feature is the option clause permitting quantity adjustments up to 25% during contract execution, influencing cost and delivery planning. Location and start/end dates are not disclosed in the data available, signaling a need for direct clarification during bid preparation.

Technical Specifications & Requirements

  • Organization: Indian Army, Department of Military Affairs
  • Product category: Office Suite Software (V3) with a Proprietary Suite and an Office Suite Package/Software
  • Licensing: Types of License and Licensing Option to be defined by the supplier
  • Cloud Storage: Provided storage in GB (exact amount to be confirmed)
  • Support window: Years for patch updates and version upgrades to be confirmed; if no support, indicate 0
  • BOQ: No items listed; procurement hinges on licensing and cloud storage terms, with mandatory adherence to government procurement standards

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates; minimum additional delivery time 30 days
  • Delivery timeframe: Calculated extension must align with the option clause; final timing depends on order quantities
  • Delivery terms: Delivery period commences from the last date of the original delivery order
  • EMD/financials: Not disclosed in the available data; bidders should prepare typical government bid securities and financials accordingly
  • Compliance: Ensure conformance with governing procurement regulations for Office Suite licenses and government cloud storage considerations

Key Specifications

    • Types of License: list of license models (perpetual, subscription) to be provided by bidder
    • Licensing Option: selection scheme and quantity terms to fit government needs
    • Office Suite: Proprietary Suite containing standard productivity components
    • Support Period: number of years for patches/bug fixes and for version upgrades; use 0 if none
    • Cloud Storage: storage provided in GB; specify peering/availability terms
    • Compliance: ensure compatibility with government procurement standards for software licenses

Terms & Conditions

  • Option to adjust quantity up to 25% at contract placement and during currency

  • Delivery period adjustments follow the extended period calculation with a 30-day minimum

  • No BOQ items; evaluation centers on licensing terms, cloud storage, and compliance

Important Clauses

Delivery & Quantity Adjustment

Allows ±25% quantity change; delivery period extended per formula with minimum 30 days, commencing after original delivery order date

Licensing & Licensing Options

Bidder to specify exact license types (e.g., subscription/perpetual) and licensing options compatible with government deployment

Cloud Storage Terms

Provide explicit GB storage, access controls, uptime expectations, and data residency requirements

Bidder Eligibility

  • Experience in government IT/software licensing and deployment for defense or similar agencies

  • Ability to supply proprietary office productivity suites with OEM authorizations

  • Financial capacity to meet standard bid security and ongoing license maintenance commitments

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Office Suite Software (V3) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

SOUTH WEST DELHI

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-SOUTH WEST DELHISOUTH WEST DELHI--3015-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9577639.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License Perpetual
SCOPE OF LICENSE Licensing Option Device Based
OFFICE SUITE Proprietary Suite Microsoft Office LTSC Professional Plus
OFFICE SUITE Office Suite Package/Software contains Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export)
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 1000.0 Or higher

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT/software supply

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation as per tender terms

6

Technical bid documents demonstrating licensing capability

7

OEM authorization/authorizations for proprietary Office Suite software

Frequently Asked Questions

Key insights about DELHI tender market

How to participate in Indian Army Office Suite Software tender 2026

Bidders must submit GST and PAN, experience certificates, financial statements, EMD documents, and OEM authorizations. Provide technical bid detailing license types and cloud storage GB. Ensure compliance with option clause, and deliver within the extended period if quantity changes occur.

What documents are required for the Office Suite tender in India Army

Required documents include GST registration, PAN, last 2-3 years financials, experience certificates for similar software supply, EMD/security deposit, technical compliance documentation, and OEM authorization for proprietary Office Suite software.

What licensing options must be described for Office Suite V3 tender

Bidders must specify license types (subscription vs perpetual) and the licensing option, ensuring compatibility with government deployment, with clear pricing, renewal terms, and any maintenance windows for patches and upgrades.

What are the cloud storage requirements for the Indian Army tender

Provide explicit GB of cloud storage, with details on uptime, data residency, access controls, audit trails, and disaster recovery terms to meet defense procurement standards.

When is bid submission for the Office Suite tender in 2026

The available data does not list exact dates; bidders should monitor official channels and request for proposal clarifications to confirm submission deadlines and acceptance criteria.

What are the key eligibility criteria for this Army software bid

Eligibility includes prior government/defense software licensing experience, valid GST/PAN, financial solidity, OEM authorizations, and capability to supply a proprietary Office Suite with cloud services under license terms.

How to handle quantity adjustments under the option clause

Prepare for ±25% quantity changes at contract placement and during currency; calculate delivery time using the provided formula, ensuring minimum 30-day extension and alignment with original delivery period.

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